Office Support Staff Positions
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.
Caldwell University is an Equal Opportunity Employer strongly committed to diversity, equity and inclusion within its community.
Summer Academy Nurse (req.2209)
Caldwell University invites applications for a Summer Academy Nurse. This position is scheduled to work from 8:30 am to 5 pm, beginning June 23rd and ending August 1, 2025. Reporting to the Summer Academy Director, the Academy Nurse will oversee the health and safety of Academyers and staff by managing the health center, administering medications, providing first aid, treating injuries and illnesses, and acting as a liaison between Caldwell Summer Academy, Academyers’ families, and healthcare providers. Additionally, the nurse will handle medication management and ensure students’ health needs. Job duties include, but are not limited to:
- Administering medications and providing care for non-emergency health needs.
- Serving as a liaison between Caldwell Summer Academy and parents regarding health needs and necessary paperwork before students’ arrival.
- Maintaining inventory and ordering medical supplies and equipment.
- Reviewing and organizing health records, including immunization reports, for students. Communicating relevant health information to the Academy staff.
- Managing health center records, including treatment logs, medication logs, accident/incident reports, and documentation required by the state of New Jersey.
- Ensuring the cleanliness and sanitation of the health center.
- Notifying Academy directors of any serious illnesses or injuries involving Academyers or staff.
- Communicating with local doctors, hospitals, pharmacies, and parents as needed.
Applicants must be 21 years of age or older and hold a degree in Nursing or equivalent. Current certifications as a Registered Nurse (RN), Advanced Practice Registered Nurse (APRN), Nurse Practitioner (NP), or Physician’s Assistant (PA) in New Jersey are preferred. Prior experience as an RN, APRN, NP, or PA, especially in pediatrics or school nursing, is highly desirable. First Aid and CPR/AED certification is required. Strong communication and interpersonal skills are essential.
Summer Academy Instructor (Req.2207)
Caldwell University invites applications for a full-time, seasonal Summer Academy Instructor. The program runs from June 23, 2025 to August 1, 2025. Reporting to the Summer Academy Program Director, the Instructor will assist in the planning, development, and implementation of camp activities that focus on the intellectual, physical, and emotional development of the campers. Job duties include, but are not limited to:
- Supervising and engaging with campers during activities
- Assisting in the planning and execution of camp activities designed to promote the growth of campers mentally, physically, and socially
- Fostering a positive group dynamic by encouraging teamwork, respect, and inclusion
- Ensuring camper safety at all times and maintaining vigilant supervision throughout the day
- Supporting campers in developing new skills, building confidence, and creating lasting friendships
- Leading and participating in group discussions, team-building exercises, and other camper engagement activities
- Serving as a positive role model for campers by demonstrating responsibility, good manners, and respect for others
- Maintaining regular communication with parents, providing updates on camper progress and addressing any concerns
- Monitoring and recording camper attendance each morning
- Ensuring all camp equipment is in good condition, safely used, and returned to its proper place
- Maintaining and cleaning assigned areas of the camp, ensuring that facilities are safe and well-kept
- Assisting with special events, performances, or other activities as needed
- Reporting any issues or concerns to the Summer Academy Program Director in a timely manner
- Participate in staff meetings, training sessions, and performance evaluations
Candidates must have the ability to implement age-appropriate and developmentally appropriate activities. Areas of content expertise in STEM, Art, Music, Theater, Robotics, Business, Nursing, Digital Media, College Readiness, and SAT Prep. Experience working with children or in a camp or recreational setting. Strong interpersonal skills and the ability to develop positive relationships with children, parents, and other staff members. Ability to adapt to a variety of environments and respond to the needs of campers with care and patience.
Must be able to stand for extended periods of time. Ability to lift and carry items (up to 20 lbs). Must also be able to communicate verbally and project one’s voice clearly in a variety of environments. Ability to participate in physical activities such as outdoor games, sports, and other camp-related activities
Office Assistant – ABA (part-time) (Req #2202)
Caldwell University invites applications for a part-time Office Assistant responsible for creating a welcoming environment and managing the front office. Job duties include, but are not limited to:
-Provide front desk reception to include greeting visitors, answering phones, and following up on all inquiries.
-Perform general office duties including maintaining client records, creating forms, establishing and maintaining files, and mailings, processing incoming and outgoing mail, scheduling and canceling appointments, and ordering and maintaining inventory of office supplies.
-On-boarding of all student employees, including generating HR paperwork.
-Supervise student employees and monitor all hours worked
-Facilitate volunteer services and process volunteer paperwork.
-On-boarding of all new clients
-Annually perform background checks and update medical forms on all Center students/staff
-Annually update all medical forms for clients
-Direct billing to the insurance company, using Form 1500.
-Create a schedule of Practicum/Staff to ensure Learner coverage.
-Coordinate Staff Training, CPR-First Aid, and PMT
-Create a Center calendar
-Reschedule Practicum/Staff based on call-outs and track make-up hours.
-Enforce Center policies/procedures as outlined in the manual.
Knowledge is equivalent to a high school education with proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, and Excel), and Quickbooks, plus 18 to 24 months of effective business experience required. Must be available to work Monday through Friday, 8:30 to 12:00. Experience working with databases is also strongly preferred.
Applicants must submit a resume, a cover letter specifying the position, and a list of three professional references including complete contact information.