Office Support Staff Positions
Caldwell University offers 31 undergraduate degrees and 31 graduate and certificate programs, including a doctoral program in Applied Behavior Analysis, the first in New Jersey. The University’s most popular offerings include undergraduate degrees in business, psychology, nursing and education. Caldwell is a leader in autism education offering a state-of-the-art autism center benefiting children with autism and their families in New Jersey. Caldwell University is situated on the beautiful 70-acre campus in Caldwell, New Jersey, less than 25 miles from New York City and an hour to the New Jersey shore. Students receive experiences beyond the classroom through regional internships and shadowing opportunities.
Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.
OFFICE MANAGER, ABA (REQ #1593)
Caldwell University seeks a full-time Office Manager to support the Center for Autism and the academic Applied Behavioral Analysis (ABA) department. Reporting to the Executive Director and Chair, the Office Manager is responsible for creating a welcoming environment, providing general clerical support, and managing the front office. Other duties include but are not limited to;
Greeting visitors, answering phones, and following up on all inquiries.
Maintaining client records, creating forms, establishing and maintaining files, mailings, processing incoming and outgoing mail, scheduling and canceling appointments, order and maintain inventory of office supplies and creating center calendar. Facilitating volunteer services and processing volunteer paperwork.
Assisting with the administrative support duties in developing, maintaining, and monitoring the Center’s and the department’s budget. Processing accounts payable and receivables.
Managing all aspects of client billing using accounting software. Serving as liaison to insurance companies, obtain CPI numbers as needed. Directing billing to insurance companies, using Form 1500.
Supervising student employees and serving as the liaison between faculty and students.
Assisting with graduate candidates with setting up student interviews, obtaining necessary paperwork, creating and maintaining files.
Providing support and assisting with coordinating events throughout the year. Including assisting graduate coordinators with preparing for open houses and scheduling interviews.
Creating contracts for school districts.
Ordering necessary materials/equipment for Learner’s programs.
Creating a schedule of Practicum/Staff to ensure Learner coverage. Rescheduling Practicum/Staff based on call outs and track makeup hours.
Coordinating Staff Training, CPR-First Aid and PMT.
Enforcing Center policies/procedures as outlined in manual.
Updating ABA department alumni data semesterly.
Assisting with logistical needs for department faculty and adjunct searches.
Proctoring exams as needed.
Assisting with contacting and following up with facilities and IT.
Assisting with the department chair with obtaining and maintaining paperwork for faculty evaluations, promotions, and reports.
Knowledge equivalent to a high school education with proficiency in Microsoft Office applications (Outlook, Work, PowerPoint, and Excel), Quickbooks, plus 18 to 24 month of effective business experience required. Experience working with databases is strongly preferred. The successful candidate must be available to work Monday through Friday, 8:30 to 4:30 and occasional evenings/weekends.
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.
Candidates must be willing to support the Dominican Catholic, liberal arts mission of the University.
Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.
Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity and inclusion within its community.