Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Coordinator, Student Support Services (Req. 2376)

Salary: $51,000.00 Annually

Caldwell University invites applications for a temporary Coordinator for Student Support Services. Reporting to the Executive Director of Counseling Services, the Coordinator for Student Support Services is responsible for providing early support and follow-up for complex situations involving students of concern. They will monitor students and develop action plans to facilitate referrals to on and off-campus resources. In addition, the resource coordinator will develop and lead programs, trainings, and workshops for faculty, staff, students, and their family members that support holistic student development and success. This grant-funded position ends on September 30, 2026. Job duties include, but are not limited to:

• Assisting students with social services needs including, but not limited to, referring to community resources, facilitating access to medical and mental health care, public benefits, and other related services.
• Developing, maintaining, and monitoring a caseload through Titanium, a scheduling software system, to provide continuity of care.
  • Developing and documenting care plans for individual students.
  • Developing and maintaining a database of referral resources and services in surrounding communities. Research new resources that may be able to provide support to students.
• Responding to students with immediate definable needs. Referring students to services that will support students needs for essentials such as: shelter, food, financial support, transportation, legal support, and medical and mental health needs.
• Conducting informational programming for students and their families, faculty, and staff about services and various wellness topics.
  • Liaising with student life and academic affairs to ensure students receive wrap-around services that promote their academic success. 
• Initiating and developing on-going relationships with community health providers, services, hospitals, agencies and other resources.
  • Liaising with financial aid regarding the SNAP program.
• Facilitating information sharing, as permitted by FERPA and HIPAA with identified campus departments, faculty, staff, families, and designated emergency contacts (as appropriate).
• Generating reports for the grants as needed.
  • Providing reports on student data to the Executive Director of Counseling Services, as needed.
• Attending staff meetings and other committee meetings.

Master’s degree in Higher Education, Psychology, Social Work or a related field plus one to two years of effective experience is required. Must be proficient in Google Applications such as: Docs, Sheets, Gmail, Calendar, and Slides. Must also be proficient in Microsoft: Excel, Powerpoint, and Word. Demonstrated expertise in case management is expected. Fluency in speaking and writing Spanish and English is required.

Licensed or licensed in New Jersey in Social Work is preferred. Prior experience in a university setting is preferred. 

Staff Accountant (Req.2374)

Salary Range: $57,000.00 To $65,000.00 Annually

Caldwell University invites applications for a full-time Staff Accountant. Reporting to the Controller, the Staff Accountant will be responsible for executing accounting transactions and performing balance sheet reconciliations, as well as supporting the VP for Finance with ad hoc analyses as needed. The Staff Accountant handles the financial reporting of all Development transactions. The Staff Accountant will also play a role in the university’s budget coordination and preparation and be responsible for preparing the annual 990 filing.  Job duties include, but are not limited to:

• Processing reconciliations, fixed assets and construction into the general ledger. Maintaining and updating the general ledger module.
• Serving as a back-up for the accounts payable process.
• Reconciling prepaid, accrual expenses, and ABA Center receivables to the general ledger.
• Assisting in monthly general ledger account analyses and preparing the assigned tasks for monthly close.
• Playing an active role in the coordination and preparation of the annual CU budget.
• Reviewing and ensuring proper accounting of transactions from Development.
• Performing tasks such as creating wire transfers, processing immediate and void checks, check inquiries, etc using access to the bank website.
• Preparing the 990 and ensuring timely completion.
• Working with the finance team to assure that annual audits are  successfully completed.

Bachelor’s degree in Accounting required. At least two years’ work experience in accounting or a related field. Extremely proficient in Microsoft Excel.

Counselor Financial Aid (Req. 2371)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Counselor of Financial Aid. Reporting to the Director of Financial Aid, the Counselor is responsible for providing information regarding financial aid to students and parents, for preparing reports, and for preparing and sending financial aid information to students. Job duties include, but are not limited to:

• Provide customer service and counseling to students and parents via telephone or in-person regarding financial aid programs and sources of tuition financing.  Review student accounts with families and ensure aid has been posted properly to account.
• Provide front desk professional support along with other One Stop Offices.
• Prepare and communicate financial aid packages to students through mail and/or electronic notification. Learn and keep up to date with financial aid rules and regulations and work to become efficient in ways of rewarding federal, state, and Caldwell funds.
• Assist with the management and reconciliation of the federal grant programs.  Provide support to the Work Study Coordinator for program and payroll reconciliation.
• Act as back-up to the Veterans’ benefits School Certifying Officer.
• Present to students and families at various on and off-campus events.  Must be able to work occasional evenings and weekends.

A Bachelor’s degree preferred, plus one to two years experience in Enrollment Management  is required. Must be proficient in Microsoft Office ( Word, Excel) and Google Suite ( Calendar, GMail, Docs, Sheets).