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Administration – Full-Time

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff, and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity, and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.

Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity, equity, and inclusion within its community.

Admissions Counselor, Req (1900)

Caldwell University invites applications for a full time, exempt, Admissions Counselor, beginning immediately. Reporting to the Director of Admissions, the Admissions Counselor is responsible for representing the Admissions Office at various events, processing and reviewing applications for admission, and communicating with students and parents regarding the admissions process. Additional job duties include, but are not limited to;
-Attending college fairs and individual school visits at high schools and community colleges;
-Attending and assisting with admissions activities for campus events;
-Reviewing applications, making general acceptance decisions, referring NEXUS program candidates and denials to the Director, inputting evaluation and student information into the database. Maintaining accurate and up-to-date information on systems;
-Corresponding with prospective students regarding admission applications via telephone, e-mail, and written communication. Answering inquiries and interviewing prospective students;
-Maintaining up to date knowledge of University academic programs, supporting services, financial aid, and billing procedures;
-Managing all facets of special student categories as assigned (i.e. international, music/art programs, health affiliation, dual degree, honors program);
-Meeting with and conducting tours for parents and students;
-Developing relationships with high school counselors, parents, and prospective students.

A Bachelor’s degree is required. Applicants with 1-2 years of effective experience are preferred.
Must be available to work during evenings and weekends. Must have a valid driver’s license and be available to travel during peak recruiting times.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.

Applicants must submit a cover letter of interest, resume (cv), and complete contact information (email address and phone number) for at least three professional references.

Chief Information Officer (Req. 1896)

Caldwell University invites applications for a full-time, Chief Information Officer (CIO), available January 2023. The CIO is responsible to the Vice President for Operations and Administration for directing the implementation and administration of all information technology services for the university ensuring business continuity and student satisfaction. Job duties include, but are not limited to;

Implementing and updating the strategic plan for Information Technology (IT).
Developing and implementing IT Policies and Procedures.
Ensuring that an appropriate level of security exists for all information systems and that all staff are adequately trained in cyber security protocols in order to ensure the protection of the Department’s electronic data and information.
Developing strategies to manage the design, development and tactical implementation of the IT Department’s initiatives. Identifying opportunities for cost-effective investment of financial resources in IT systems including staffing, sourcing, purchasing and in-house development.
Overseeing the transition to Cloud computing for server, workstation infrastructure (DaaS) and storage (e.g. AWS, Google Cloud, Azure/OneDrive).
Hiring, developing, and reviewing responsibilities of IT staff.
Overseeing technical projects, system and software upgrades.
Developing and maintaining disaster recovery and IT policies and procedures documentation.
Ensuring timely and accurate delivery of technology products and services.
Preparing and managing the operating and capital budget for the department.
Negotiating contracts with manufacturers for software, hardware and consulting services.

A Bachelor’s degree in computer science or equivalent education and experience plus ten or more years of progressive IT experience, including experience in a multi-office environment is required. Must be available to work evenings and weekends as needed. Advanced technical and managerial credentials, including PMP, CISM, preferred. Experience in working in higher education or with non-profit organizations preferred. May need to lift hardware or equipment. The successful candidate will be a hands-on leader with demonstrated ability to inspire a team of technical staff, to work with the executive management of the University, and to manage multiple concurrent projects. Must also have excellent verbal and written communication skills. Critical to this position is the ability to meet deadlines, to conduct and direct research into IT issues and products, and to take initiative in the development and completion of projects.
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.


Caldwell University offers a competitive benefits package including medical, dental, and generous time off. Tuition benefits for full-time employees and dependents are also available.
Applicants must submit a cover letter of interest, resume (cv), and complete contact information (email address and phone number) for at least three professional references.

Academic Advisor (Req.1887) 

Caldwell University invites applications for a full-time, exempt, Academic Advisor position available immediately. Reporting to the Associate Dean of Academic Support, the Advisor will be responsible for providing academic advisement to the University’s nursing and online students as well as students with other majors. Additional job duties include, but are not limited to, the following:
-Advising of freshman and sophomore nursing students and public health education students to completion.
-Advising students about academic and graduation requirements and appropriate course selection. Performing degree audits. Maintaining systematic and frequent contact with advisees. Disseminating information to students include, but are not limited to, College policies and procedures, registration deadlines, and academic probation warnings. Maintaining accurate records of interactions with students in advising database.
-Complying with FERPA rules for the release of student information to faculty, parents, and students.
-Serving as a liaison and fostering relationships with other advisors, offices, and departments. Referring students to the appropriate offices for counseling, financial assistance, etc.
-Developing and updating advising materials and presentations for events such as orientation.
-Staying informed of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, college-wide initiatives, transfer requirements, and state and federal mandates.
-Engaging in professional development activities including, but not limited to memberships in professional organizations, attending conferences and workshops, and campus training sessions. Staying current with technology.
-Participating in student development and advising students in the academic recovery program.
-Serving as a resource for the Nursing faculty and staff and other faculty and staff as needed.

Master’s degree in a related field plus a minimum of 2 years of effective experience is required. A Counseling degree preferred and prior experience in higher education is expected. Must be proficient in Microsoft Office applications (Word, Excel, PowerPoint required;) and Google Suite ( GMail, Calendar, Google Docs, Google Sheets). Experience with data entry is helpful. Occasional evenings and weekends will be needed.

Applicants must submit a resume along with their cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.

Academic Coach (Req.1886)

Caldwell University invites applications for a full-time, exempt, grant-funded position available beginning immediately until October 1, 2026. Reporting to the Associate Dean of Academic Support, the Academic Coach will be assigned to students with STEM majors. The Academic Coach will assess each academically at-risk student’s study habits, barriers, and difficulties and create a structured approach in supporting their academic advancement through effective learning strategies. Additional job duties include, but are not limited to, the following:
-Assisting students with the following areas: creating short and long term goals, concentrating, conquering procrastination, using study time productively, motivating, establishing study plans, managing time, note-taking, preparing for tests, reading strategies for college, solving problems.
-Scheduling an initial meeting with students to assess their strengths and weaknesses. Creating an action plan for the student based on their needs. Regularly checking in to evaluate student progress both in-person and online. Thoroughly documenting each student meeting.
-Reviewing students’ academic work and providing feedback.
-Creating online modules for students to access best practices.
-Assisting with exam proctor for the Office of Accessibility Services.
-Connecting students to tutoring services and resources.
-Conducting academic preparation workshops for faculty and students.

Masters degree in education, counseling, social work, or higher education or related fields plus one to two years of experience in advising, mentoring, or academic coaching is required. Must be fluent in English and Spanish. Experience working with academically at-risk students is also required. Prior experience working with students in STEM fields is helpful. Occasional evenings and weekends will be needed.

The successful candidate will possess the ability to listen and determine an effective action plan to assist students in academic success, have excellent oral communication, interpersonal, and writing skills and will be able to work in a highly collaborative work environment.

Applicants must submit a resume along with their cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.

Research Analyst (Req.1847)

Caldwell University invites applications for a full time, exempt, Research Analyst, beginning immediately. Reporting to the Executive Director of Institutional Research, Planning and Effectiveness, the Research Analyst is responsible for accurate data collection and maintenance, preparing and analyzing reports to support institutional initiatives and planning, and completing external reports. Additional job duties include, but are not limited to;
-Coordinating the gathering and verifying institutional data including the development of complex database queries related to enrollment and completion.
-Completing federal, state, and higher education reports and surveys for the University in compliance with mandated deadlines, including IPEDS, MSCHE, SURE, US NEWS, and more.
-Assisting academic and administrative departments in data collection and analysis as well as in surveying development and development. Serving as administrator of Qualtrics survey platform.
-Preparing presentations and dashboards to communicate information to various campus audiences.
-Providing institutional data for grant applications and for annual grant reports and external evaluations.
-Assisting academic departments in addressing program accreditation requirements by providing data and assisting with data analysis and surveys for accreditation reports and visits.
-Designing and preparing analysis and reports for internal users including annual College Fact Book and Fact Sheets.
-Maintaining Institutional Research website, portal pages, and social media accounts.
-Recruiting, selecting and supervising office graduate and undergraduate interns.
-Collaborating with the Director of Institutional Research and Assessment on strategic projects.

A Bachelor’s degree is required. Applicants with a discipline requiring coursework in research design, statistics or data analysis are preferred. Must have advanced proficiency in Microsoft Access and Excel. Candidates with research-related work experience, higher education SIS database such as Jenzbar, and knowledge of Tableau, SPSS, Qualtrics or similar programs are highly encouraged to apply. This position has the option to be partially remote.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.
Applicants must submit a cover letter of interest, resume (cv), and complete contact information (email address and phone number) for at least three professional references.

Lab Coordinator (Req.1817)

Caldwell University invites applications for a full-time, non-exempt, Lab Coordinator for the School of Natural Sciences. Reporting to the Associate Dean, the Lab Coordinator will be responsible for working with faculty to prepare laboratory exercises. Job duties include, but are not limited to, the following:
-Preparing and setting up lab exercises in introductory and advanced biology and chemistry courses; this includes preparing media, solutions, cultures, specimens, and demonstrations. Breaking down set-ups and putting away supplies when labs are completed.
-Cleaning, organizing, and maintaining laboratories and supply storage areas.
-Maintaining inventory of all laboratory-related materials (chemicals and supplies) and ordering new supplies as needed within budget restrictions. Maintaining records of all orders and receipt of orders. Following proper protocol for inventory and storage.
-Enforcing lab safety rules. Maintaining Material Safety Data Sheets. Updating and posting laboratory and chemical storage safety rules. Ensuring safety equipment is working properly.
-Assisting in chemical waste management, inventory, and removal.
-Managing and maintaining laboratory instruments and computers.
-Coordinating laboratory and stockroom repair and maintenance requests with the Facilities Office.
-Assisting department faculty as needed with audio-visual equipment or materials, lecture demonstration materials, and special projects.
-Supervising and training work-study students.

A Bachelor’s degree in Biology, Chemistry, or Physics plus prior relevant experience is required. The successful candidate must be detail-oriented and be able to communicate effectively in-person and in writing.

Applicants must submit a resume cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.