Home / Human Resources / Employment Opportunities / Administration – Full-Time

Administration – Full-Time

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff, and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity, and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.

Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity, equity, and inclusion within its community.

Philanthropy Advisor, Philanthropy and Engagement (Req. 1930)

Caldwell University invites applications for a full-time, exempt, Philanthropy Advisor, for the Philanthropy and Engagement Department. Reporting to the Vice President for Philanthropy and Engagement, the Philanthropy Advisor will build and manage a portfolio of current and prospective donors capable of making significant gifts ($10,000 or greater) to Caldwell University. Job duties include, but are not limited to, the following:

– Meeting an annual fundraising target to support the overall fundraising goals of the Office of Philanthropy and Engagement in order to advance the mission of Caldwell University.
– Engaging in a minimum of 25 meaningful contacts per month and cultivating and stewarding relationships with prospects to maximize giving potential to the University’s priorities.
– Provide opportunities for engagement by connecting key members of the campus community including but not limited to the President, administration, Board of Trustees and faculty to donors and prospects.
– Working with colleagues and staff to ensure accurate and timely tracking of all major gift activities in DonorPerfect.
– Participating in programs and activities to identify, engage, inspire and thank major donors.

Bachelor’s degree plus five or more years of effective development experience is required and a Master’s degree is preferred. Candidates must be able to interact with a variety of constituents and possess excellent verbal and written communications skills, and must be proficient with Google Suite, Word, Excel, PowerPoint and DonorPerfect. A valid driver’s license and access to reliable transportation for travel as needed related to position accountabilities is required.

Applicants must submit a resume cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.

Lab Coordinator (Req.1927)

Caldwell University invites applications for a full-time, non-exempt, Lab Coordinator for the School of Natural Sciences. Reporting to the Associate Dean, the Lab Coordinator will be responsible for working with faculty to prepare laboratory exercises. Job duties include, but are not limited to, the following:

  • Preparing and setting up lab exercises in introductory and advanced biology and chemistry courses; this includes preparing media, solutions, cultures, specimens, and demonstrations. Breaking down set-ups and putting away supplies when labs are completed.
  • Cleaning, organizing, and maintaining laboratories and supply storage areas.
  • Maintaining inventory of all laboratory-related materials (chemicals and supplies) and ordering new supplies as needed within budget restrictions. Maintaining records of all orders and receipt of orders. Following proper protocol for inventory and storage.
  • Enforcing lab safety rules. Maintaining Material Safety Data Sheets. Updating and posting laboratory and chemical storage safety rules. Ensuring safety equipment is working properly.
  • Assisting in chemical waste management, inventory, and removal.
  • Managing and maintaining laboratory instruments and computers.
  • Coordinating laboratory and stockroom repair and maintenance requests with the Facilities Office.
  • Assisting department faculty as needed with audio-visual equipment or materials, lecture demonstration materials, and special projects.
  • Supervising and training work-study students.

A Bachelor’s degree in Biology, Chemistry, or Physics plus prior relevant experience is required. The successful candidate must be detail-oriented and be able to communicate effectively in-person and in writing.

Applicants must submit a resume cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.

Academic Coach (Req.1886)

Caldwell University invites applications for a full-time, exempt, grant-funded position available beginning immediately until October 1, 2026. Reporting to the Associate Dean of Academic Support, the Academic Coach will be assigned to students with STEM majors. The Academic Coach will assess each academically at-risk student’s study habits, barriers, and difficulties and create a structured approach in supporting their academic advancement through effective learning strategies. Additional job duties include, but are not limited to, the following:
-Assisting students with the following areas: creating short and long term goals, concentrating, conquering procrastination, using study time productively, motivating, establishing study plans, managing time, note-taking, preparing for tests, reading strategies for college, solving problems.
-Scheduling an initial meeting with students to assess their strengths and weaknesses. Creating an action plan for the student based on their needs. Regularly checking in to evaluate student progress both in-person and online. Thoroughly documenting each student meeting.
-Reviewing students’ academic work and providing feedback.
-Creating online modules for students to access best practices.
-Assisting with exam proctor for the Office of Accessibility Services.
-Connecting students to tutoring services and resources.
-Conducting academic preparation workshops for faculty and students.

Masters degree in education, counseling, social work, or higher education or related fields plus one to two years of experience in advising, mentoring, or academic coaching is required. Must be fluent in English and Spanish. Experience working with academically at-risk students is also required. Prior experience working with students in STEM fields is helpful. Occasional evenings and weekends will be needed.

The successful candidate will possess the ability to listen and determine an effective action plan to assist students in academic success, have excellent oral communication, interpersonal, and writing skills and will be able to work in a highly collaborative work environment.

Applicants must submit a resume along with their cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.