Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Academic Coach (Req. 2426)

Salary Range: $48,000.00 To $49,450.00 Annually

 Caldwell University invites applications for an Academic Coach.  Reporting to the AVP, Academic Support Services,  the Academic Coach will assess each academically at-risk student’s study habits, barriers, and difficulties and create a structured approach in supporting their academic advancement through effective learning strategies.  Specific job duties include, but are not limited to:

• Assist students with the following areas; creating short and long term goals, concentrating, conquering procrastination, using study time productively, motivating, establishing study plans, managing time, note-taking, preparing for tests, reading strategies for college, solving problems.
• Schedule an initial meeting with students to assess their strengths and weaknesses. Create an action plan for the student based on their needs. Regularly check in to evaluate student progress both in-person and online.  Thoroughly document each student meeting.
• Review students’ academic work and provide feedback.
• Create online modules for students to access best practices.
• Assist with exam proctoring for the Office of Accessibility Services.
• Connect students to tutoring services and resources.
• Conduct academic preparation workshops for faculty and students.
• Work with NEXUS students and provide data to the NEXUS coordinator.

Minimum Qualification:

Degree in education, counseling, social work, or higher education or related fields plus one to two years of experience in advising, mentoring, or academic coaching is required. Experience with working with academically at-risk students is also required.  The successful candidate will possess the ability to listen and determine an effective action plan to assist students in academic success, have excellent oral communication, interpersonal, and writing skills and will be able to work in a highly collaborative work environment.

Preferred Qualifications:

• Masters degree preferred. 
• Current NJ State Certification as Learning Disabilities Teacher-Consultant.  
• Experience in higher education. 
• Data management experience. 

Grounds/Landscape Worker (Req. 2424)

Salary Range: $40,000.00 To $41,500.00 Annually

Caldwell University invites applications for a full-time Grounds/Landscape Worker within the Facilities department. The Grounds/Landscape Worker plays a vital role in maintaining the safety, functionality, and aesthetic appeal of the Caldwell University campus. Operating under the direct supervision of the Lead Groundskeeper, who reports directly to the Director of Facilities, this position carries out daily work assignments for the specialized maintenance of university grounds, non-cultivated areas, and athletic fields. The ideal candidate ensures all outdoor spaces and playing surfaces meet institutional standards and athletic league specifications while executing tasks safely, efficiently, and collaboratively. Job duties include, but are not limited to:

•  Executes daily work schedules and assignments for landscaping and grounds maintenance as directed by the Lead Groundskeeper; receives clear instructions and ensures all tasks are completed efficiently and to university standards. 
• Assists the Lead Groundskeeper in monitoring and reviewing the work of external contractors and third-party vendors providing specialized grounds, landscaping, or tree care services to ensure compliance with university quality and safety standards.
• Collaborates closely with various internal and external stakeholders—including athletic department staff, campus event coordinators, and administrative leadership—under the guidance of the Lead Groundskeeper to support university programming, accommodate scheduling needs, and align operational goals. 
• Maintains the condition of both natural and artificial turf across all athletic fields, including specialized infield maintenance. Paints turf with team logos, striping, and names prior to sporting events (e.g., baseball, softball, soccer, football) strictly adhering to league specifications.   
• Implements fertilization, aeration, watering schedules, and customized pesticide solutions to optimize turf health.  Keeps playing surfaces clean, visually appealing, and structurally safe for student-athletes.
• Prepares soil, seeds, rolls, weeds, feeds, and cuts university lawns. Performs planting, transplanting, thinning, and harvesting of flowers for cutting, campus displays, and events.  Cares for and maintains non-cultivated areas of the grounds to ensure they are properly kept and orderly.  Removes dirt, rubbish, snow, leaves, and other refuse across all campus properties. Maintains the ongoing cleanliness, utility, and repair of campus roads, lawns, sheds, benches, and parking areas.
• Safely operates a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses). Strict adherence to all safety procedures and measures to ensure personal safety, as well as the protection of colleagues, students, and visitors during ground operations.
• Operates, oversees, and trains staff on a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses).
•  Responds to inclement weather emergency operations; directs staff and assists with the physical removal of snow and/or directs the operation of snow blowers, plows, and salt spreaders.
•  Performs assigned duties within university buildings for short periods based on immediate institutional or departmental needs.

High School Diploma and 2 to 5 years of professional grounds maintenance or landscaping experience. This must include practical work involving large-scale grounds operations, gardening, tree surgery, or tree care operations. Appointees will be required to possess a driver’s license valid in New Jersey to perform the essential duties of the position. Appointees may be required to obtain a New Jersey Certified Pesticide Applicator’s or Operator’s Permit in the required categories.Will be required to learn to utilize and navigate various types of electronic and/or manual recording and information systems used by the agency, office, or related departmental units.Ability to perform heavy manual labor in various weather conditions (extreme heat, cold, snow, and rain).Availability to respond to after-hours emergencies, including weather-related call-ins (snow and storm cleanup) and weekend athletic events.

This role frequently requires physically demanding tasks like lifting, carrying, and moving heavy items. The specific weight requirements can vary and may include lifting or moving objects weighing up to 50 pounds, with occasional lifting or moving of up to 75 pounds or even 100 pounds. For weights exceeding those typically lifted manually, expect to utilize proper equipment (jacks, hoists, cranes, etc.) and potentially assistance from other workers.

Requires frequent standing, walking, bending, stooping, kneeling, crouching, crawling, climbing, and reaching. Demands dexterity and fine motor control for tool manipulation and detailed work. Involves working in various environments, including confined spaces, noisy areas, and potentially outdoors under differing weather conditions.

Staff Accountant (temporary) (Req. 2423)

Salary Range: $57,000.00 To $60,875.00 Annually

Caldwell University invites applications for a temporary Staff Accountant (August to December 2026). Reporting to the Accounting Manager, the Staff Accountant is responsible for supporting  the financial operations of the institution through the accurate accounting, reporting, and analysis of financial activity. This position plays a critical role in maintaining fixed assets and construction-in-progress, preparing monthly and year-end journal entries, reconciling balance sheet accounts, supporting audit activities, and ensuring compliance with nonprofit accounting standards and regulatory reporting requirements. The ideal candidate will possess strong technical accounting skills, attention to detail, and the ability to work collaboratively across departments in support of the institution’s educational mission. Job duties include but are not limited to:

General Accounting & Financial Reporting  

• Prepare monthly journal entries, account reconciliations, and supporting schedules.  
• Assist with month-end, quarter-end, and year-end closing processes.  
• Analyze financial information and resolve discrepancies to ensure the accuracy of financial records. 
• Maintain assigned general ledger accounts and provide detailed account analyses as needed. (Fixed Assets, CIP, Prepaid Expenses, Accrued Expenses)  
• Prepare financial reports and schedules for management and external stakeholders. 

Accounts Payable support  

• Serve as backup for Accounts Payable functions, including invoice processing, payment preparation, and vendor maintenance. 
• Ensure timely processing of transactions in accordance with institutional policies and procedures. 

Cash Management and Reconciliations

• Perform monthly bank reconciliations for multiple accounts
• Investigate and resolve outstanding reconciling items.
• Record and reconcile bridge financing deposits, pledge receipts, and other institutional deposits.
• Assist with cash flow reporting and monitoring activities.

 Tax and Regulatory Reporting

• Assist with preparing schedules and supporting documentation for the Institution's annual IRS Form 990 filing.
• Assist with federal, state, and regulatory reporting requirements.

Audit Support

• Assist with the preparation of audit schedules and supporting documentation for annual financial statement audits.
• Assist in implementing recommendations related to internal controls and process improvements.

Other Duties

• Participate in special projects and process improvement initiatives.
• Assist with implementation and enhancement of accounting systems and procedures.

Bachelor’s degree in Accounting plus 2 years of experience in Accounting.   Experience in higher education accounting is a plus.

Campus Shuttle Van Operator (Req. 2422)

Salary: $19.42 Hourly

Caldwell University invites applications for a full-time Campus Shuttle Van Operator with varied schedules.  Responsible to the Director of Campus Safety and Security, the Campus Shuttle Van Operator provides safe transportation to students, staff, and faculty. Job duties include, but are not limited to:

• During an assigned shift, driving a University van on designated routes picking up and dropping off passengers as scheduled.
• Assisting individuals with physical disabilities with boarding and exiting the van.  Assisting passengers with seating and securing individuals in safety belts prior to operating the van.
• Conducting and recording daily pre-trip checks on van and van components, including inspecting tires, lights, fuel level, oil level, and windshield wipers. 
• Reporting any defective equipment immediately.
• Completing daily operations report (times, mileage, routes, etc.)
• Completing incident reports as necessary.
• Cleaning interior and exterior of van.
• Communicating and Assisting the Director of Campus Safety and Security as needed.

High School diploma or General Equivalency diploma (GED) required.  Requires a clear and valid New Jersey State Driver’s License.

Human Resources Coordinator (Req. 2420)

Salary Range: $45,000.00 To $50,000.00 Annually

Caldwell University invites applications for an Human Resources Coordinator. Reporting to the Assistant Vice President, Human Resources, the Assistant will provide support to the Human Resources department. The HR Assistant will be the face of the HR department as the position sits in the front office greeting visitors, candidates, new hires, employees, and students. Job duties include but are not limited to:

• Coordinate the flow of candidates through the recruitment process from creating and placing jobs ads to assisting in scheduling interviews to mailing out employment packets to conducting new employee paperwork sessions. Assist HR staff, as needed, with the recruitment process.  Enter new hires into Jenzabar and set up records in ADP for students and adjuncts. Update recruitment records in ADP.  Update open jobs report as needed.
• Keep inventory of new hire paperwork and benefit packets, ensuring all documents are current and up to date with regulations.
• Coordinate training logistics and maintain records of training initiatives, employee progress and program effectiveness including, but not limited to the online anti-harassment and discrimination training for employees, on campus anti-harassment training for coaches, diversity and inclusion, managing bias, data security and other trainings intended to minimize risk in identified areas. Send out reminders as needed. Provide status reports.
• Assist with preparation of HR events, including reserving rooms, preparing communications to be sent out to campus and providing other logistical assistance, as needed. Provide onsite event support. Send event satisfaction surveys and compile results for the HR team to review. Maintain records of attendance.
• Provide general office support, to include photocopying, faxing, preparing and distributing various documents, sorting and delivering mail, filing, answering telephone, handling inquiries, and keeping inventory of supplies.
• Assist the HR team with keeping the electronic files for job descriptions and organizational charts up to date.

Bachelor’s degree plus 1 to 2 years of effective experience. 

Procurement Coordinator, (Req. 2413)

Salary Range: $50,000.00 To $58,000.00 Annually

Caldwell University invites applications for a full-time Procurement Coordinator. Reporting to the AVP for Finance/Controller (grant/budgeting) and the Accounting Manager (day-to-day operations), this position serves as the University’s centralized purchasing function, ensuring that all procurement activities are conducted in a fiscally responsible, efficient, and compliant manner consistent with University policies.

The Coordinator plays a dual role: (1) serving as the institution’s primary gatekeeper for pre-purchase budget verification, and (2) managing vendor relationships and negotiations to achieve best value on behalf of the University. This position works collaboratively with all campus departments, the Finance team, and external suppliers to support Caldwell’s operational and academic needs. Job duties include, but are not limited to:

Pre-Purchase Budget Verification & Compliance

• Review all purchase requisitions submitted by campus departments prior to the issuance of a purchase order (PO), verifying the availability of budgeted funds and confirming that the requested expenditure is allowable, allocable, and consistent with University purchasing policies.
• Assist requisitioners to resolve budget-related issues or discrepancies prior to purchase order processing.
• Monitor compliance with procurement thresholds, authorization levels, and applicable University policies; flag transactions that require additional approval or competitive solicitation.
• Review and process purchase orders in Jenzabar (J1), ensuring accurate account coding (fund, organization, account, program) and proper encumbrance of budgeted funds.
• Support the oversight of University credit card usage, including cardholder training, monthly transaction review, policy compliance audits, and reporting.
• Assist in year-end purchase order close-out and encumbrance management to ensure unexpended departmental funds are released and accurately reflected in the general ledger.

Vendor Relations & Negotiation

• Serve as the University’s primary point of contact for vendor sourcing, outreach, and relationship management across all commodity categories.
• Negotiate pricing, payment terms, delivery conditions, and service agreements with suppliers to achieve best value for the University; document and maintain records of negotiated terms and cost savings achieved.
• Solicit competitive Requests for Quotation (RFQs) and, where appropriate, formal Requests for Proposal (RFPs) for goods and services; evaluate responses and make purchasing recommendations to the requesting department.
• Research cooperative purchasing contracts (e.g., E&I Cooperative Services, Sourcewell) and other consortium agreements to leverage institutional buying power and reduce costs.
• Evaluate supplier performance and assist in resolving invoice discrepancies, delivery issues, and vendor disputes in a timely and professional manner.

Campus Partnership & Training

• Serve as a knowledgeable and approachable resource for faculty, staff, and administrators regarding University purchasing policies, procedures, and the procurement workflow in Jenzabar.
• Provide guidance and one-on-one or group training to campus departments on requisition submission, University credit card use and compliance, vendor setup, and procurement best practices.
• Collaborate with Accounts Payable to ensure seamless procure-to-pay processing and timely resolution of receiving and invoicing discrepancies.
• Participate in the onboarding of new budget managers to ensure a consistent understanding of procurement expectations across the institution.
• Collaborate with the accounting coordinator to establish and maintain an accurate and up-to-date vendor database, including W-9 documentation, certificate of insurance (COI) requirements, business registration certificates (BRC), 1099 reporting status, and preferred vendor status and documentation.

Reporting, Records & Systems

• Maintain accurate and auditable procurement records, including purchase orders, competitive bid documentation, sole-source justifications, vendor contracts, and related correspondence.
• Monitor open purchase orders and encumbrances on a regular basis to ensure timely receipt, invoicing, and payment; coordinate with Accounts Payable and departmental budget managers to close out stale or completed orders and release unexpended funds.
• Prepare periodic procurement and budget-to-actual reports for Finance and senior leadership, highlighting variances, cost-saving opportunities, and areas of spending concern.
• Support the implementation and optimization of Jenzabar’s procurement and budget modules, including encumbrance monitoring, to streamline and centralize the University’s purchasing function.
• Assist with external audit requests and internal control reviews related to purchasing and accounts payable activities.

Bachelor’s degree in Business Administration, Accounting, Supply Chain Management, or a closely related field required. Minimum of two (2) years of professional experience in purchasing, procurement, accounts payable, or a closely related function. Demonstrated ability to verify budget availability and work within a fund accounting framework. Strong negotiation and vendor communication skills with a demonstrated commitment to achieving best value. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace; demonstrated experience with an ERP or financial information system required. Exceptional attention to detail and organizational skills; demonstrated ability to build cooperative working relationships across departments, exercise patience and diplomacy when navigating competing priorities, and maintain process integrity in the face of institutional resistance to change. Experience in a higher education, nonprofit, or private institutional setting is strongly preferred. The following experience is a plus, familiarity with Jenzabar J1 or a comparable higher education ERP system. Experience with cooperative purchasing programs (E&I, Sourcewell, or similar). Knowledge of not-for-profit accounting principles (FASB ASC 958).

Admissions Counselor, Undergraduate Admissions (Req. 2409)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Admissions Counselor for Undergraduate Admissions. Reporting to the Director of  Admissions, the Admissions Counselor is responsible for representing the University to prospective first year and transfer students and families, school counselors, and other constituencies.  This role will represent the University at various recruitment events both on and off-campus, manage a specific recruitment territory, and review applications for admission.  The admissions counselor will communicate with students and parents, conduct presentations, and assist with all aspects of the admissions process in order to help enroll prospective students.

Job duties include, but are not limited to: 

• Proactively recruiting and enrolling students by managing a designated recruitment territory, including visiting schools, attending college fairs, and other off-campus events.
• Traveling as required based on assigned territory, including evenings and weekends, while maintaining adaptability and a positive, professional presence.
•  Conducting constituent outbound outreach (phone calls, text, email, virtual meetings) to prospective students and families, including initiating high-volume proactive contact and personalized follow-up.
• Building and maintaining relationships with high school counselors, community-based organizations, and other partners, engaging effectively with diverse populations and perspectives.
• Reviewing applications for admission and participating in the admissions and scholarship decision-making process.
•  Utilizing CRM systems (e.g. Slate) to track outreach, manage communication, and analyze recruitment efforts, ensuring accurate data quality and reporting.
• Delivering group presentations and information sessions, with the ability to influence and connect with prospective students and families.  
• Conducting in-person admissions interviews and one-on-one meetings with prospective students and parents.
• Other responsibilities as assigned by the Director of Admissions and/or the Vice President for Enrollment Management.

Bachelor’s degree required. 1-2 years of effective experience is preferred. Must have a valid driver’s license. Must also be available to travel and work evenings and weekends.  Demonstrated communication and presentation skills.  Proficiency in Microsoft Office, Google, and willingness to learn CRM systems.

Counselor Financial Aid (Req. 2371)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Counselor of Financial Aid. Reporting to the Director of Financial Aid, the Counselor is responsible for providing information regarding financial aid to students and parents, for preparing reports, and for preparing and sending financial aid information to students. Job duties include, but are not limited to:

• Provide customer service and counseling to students and parents via telephone or in-person regarding financial aid programs and sources of tuition financing.  Review student accounts with families and ensure aid has been posted properly to account.
• Provide front desk professional support along with other One Stop Offices.
• Prepare and communicate financial aid packages to students through mail and/or electronic notification. Learn and keep up to date with financial aid rules and regulations and work to become efficient in ways of rewarding federal, state, and Caldwell funds.
• Assist with the management and reconciliation of the federal grant programs.  Provide support to the Work Study Coordinator for program and payroll reconciliation.
• Act as back-up to the Veterans’ benefits School Certifying Officer.
• Present to students and families at various on and off-campus events.  Must be able to work occasional evenings and weekends.

A Bachelor’s degree preferred, plus one to two years experience in Enrollment Management  is required. Must be proficient in Microsoft Office ( Word, Excel) and Google Suite ( Calendar, GMail, Docs, Sheets).