Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Assistant Director, Student Engagement (Req. 2415)

Salary: $45,000.00 Annually

Caldwell University invites applications for an Assistant Director of Student Engagement. Reporting to the Director of Student Community Engagement and Involvement, this individual will be responsible for planning, organizing, and implementing evening and weekend programming; student organization management, support to the New Student Orientation program along with administrative responsibilities.

Student Organization Management: 

• Providing direct supervision and support to over 35+ active student organizations including support to advisors.
• Assisting student organizations in the planning and implementation of club-sponsored events and programs, including reserving rooms, submitting catering, media requests, and work orders.
• Conducting leadership training and development for student leaders along with student leader transitioning.
• Assisting the  Director with Student Government Association supervision, support and services.
• Maintaining student organization financial requests and club budgeting oversight.

Programming: 

• Assisting the Director with campus-wide  planning, organizing, and supervising of student programs, events, and off-campus activities including evening and weekend programming.
• In collaboration with the Director, developing and implementing a calendar of Commuter specific programming and resources in addition to direct support of the Commuter Student Association.
• Collaborating on programming efforts with various campus partners including but not limited to Athletics, Dining Services, and Campus Ministry.
• Assisting Director in executing campus wide student engagement and supervising major campus programs including New Student Orientation, Welcome Week, Global Thanksgiving, etc. 
• Providing weekly student engagement opportunities in the Student Center and throughout campus.
• In collaboration with others, creating and promoting multicultural programs, events, and celebrations.
• Assisting the Office of Residence Life and Resident Assistants with collaborative programming.

 Administrative Responsibilities: 

• Completing administrative responsibilities as assigned to support office functions including but not limited to contract review, financial paperwork, and vendor relations.
• Serving as the director supervisor to office Student Workers and Work-Study Program.
• Compiling bi-weekly assessment and survey data for Student Engagement.
• Directly overseeing office marketing efforts including but not limited to the Weekly Cougar Connect Newsletter, social media and flyer approvals.

New Student Orientation: 

• Supporting the Director in the recruitment, planning and execution of New Student Orientation program including Overnight Orientation, Parent Orientation, Transfer and International Orientation and coordinating the First-Year student trip.
• Providing additional support in managing and training Orientation Leaders.
• Assisting with post-New Student Orientation survey data and reporting.

Other: 

• Serving On various university committees and task forces as required and participating in university wide programs, events and discussions.
• Maintaining an active and involved presence in campus community

Bachelor’s degree plus one to two years of effective experience is required. Must be available to work evenings and weekends as needed. Optional on-campus housing can be provided with serving in an on-call rotation.  

Procurement Coordinator, (Req. #2413)

Salary Range: $50,000.00 To $58,000.00 Annually

Caldwell University invites applications for a full-time Procurement Coordinator. Reporting to the AVP for Finance/Controller (grant/budgeting) and the Accounting Manager (day-to-day operations), this position serves as the University’s centralized purchasing function, ensuring that all procurement activities are conducted in a fiscally responsible, efficient, and compliant manner consistent with University policies.

The Coordinator plays a dual role: (1) serving as the institution’s primary gatekeeper for pre-purchase budget verification, and (2) managing vendor relationships and negotiations to achieve best value on behalf of the University. This position works collaboratively with all campus departments, the Finance team, and external suppliers to support Caldwell’s operational and academic needs. Job duties include, but are not limited to:

Pre-Purchase Budget Verification & Compliance

• Review all purchase requisitions submitted by campus departments prior to the issuance of a purchase order (PO), verifying the availability of budgeted funds and confirming that the requested expenditure is allowable, allocable, and consistent with University purchasing policies.
• Assist requisitioners to resolve budget-related issues or discrepancies prior to purchase order processing.
• Monitor compliance with procurement thresholds, authorization levels, and applicable University policies; flag transactions that require additional approval or competitive solicitation.
• Review and process purchase orders in Jenzabar (J1), ensuring accurate account coding (fund, organization, account, program) and proper encumbrance of budgeted funds.
• Support the oversight of University credit card usage, including cardholder training, monthly transaction review, policy compliance audits, and reporting.
• Assist in year-end purchase order close-out and encumbrance management to ensure unexpended departmental funds are released and accurately reflected in the general ledger.

Vendor Relations & Negotiation

• Serve as the University’s primary point of contact for vendor sourcing, outreach, and relationship management across all commodity categories.
• Negotiate pricing, payment terms, delivery conditions, and service agreements with suppliers to achieve best value for the University; document and maintain records of negotiated terms and cost savings achieved.
• Solicit competitive Requests for Quotation (RFQs) and, where appropriate, formal Requests for Proposal (RFPs) for goods and services; evaluate responses and make purchasing recommendations to the requesting department.
• Research cooperative purchasing contracts (e.g., E&I Cooperative Services, Sourcewell) and other consortium agreements to leverage institutional buying power and reduce costs.
• Evaluate supplier performance and assist in resolving invoice discrepancies, delivery issues, and vendor disputes in a timely and professional manner.

Campus Partnership & Training

• Serve as a knowledgeable and approachable resource for faculty, staff, and administrators regarding University purchasing policies, procedures, and the procurement workflow in Jenzabar.
• Provide guidance and one-on-one or group training to campus departments on requisition submission, University credit card use and compliance, vendor setup, and procurement best practices.
• Collaborate with Accounts Payable to ensure seamless procure-to-pay processing and timely resolution of receiving and invoicing discrepancies.
• Participate in the onboarding of new budget managers to ensure a consistent understanding of procurement expectations across the institution.
• Collaborate with the accounting coordinator to establish and maintain an accurate and up-to-date vendor database, including W-9 documentation, certificate of insurance (COI) requirements, business registration certificates (BRC), 1099 reporting status, and preferred vendor status and documentation.

Reporting, Records & Systems

• Maintain accurate and auditable procurement records, including purchase orders, competitive bid documentation, sole-source justifications, vendor contracts, and related correspondence.
• Monitor open purchase orders and encumbrances on a regular basis to ensure timely receipt, invoicing, and payment; coordinate with Accounts Payable and departmental budget managers to close out stale or completed orders and release unexpended funds.
• Prepare periodic procurement and budget-to-actual reports for Finance and senior leadership, highlighting variances, cost-saving opportunities, and areas of spending concern.
• Support the implementation and optimization of Jenzabar’s procurement and budget modules, including encumbrance monitoring, to streamline and centralize the University’s purchasing function.
• Assist with external audit requests and internal control reviews related to purchasing and accounts payable activities.

Bachelor’s degree in Business Administration, Accounting, Supply Chain Management, or a closely related field required. Minimum of two (2) years of professional experience in purchasing, procurement, accounts payable, or a closely related function. Demonstrated ability to verify budget availability and work within a fund accounting framework. Strong negotiation and vendor communication skills with a demonstrated commitment to achieving best value. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace; demonstrated experience with an ERP or financial information system required. Exceptional attention to detail and organizational skills; demonstrated ability to build cooperative working relationships across departments, exercise patience and diplomacy when navigating competing priorities, and maintain process integrity in the face of institutional resistance to change. Experience in a higher education, nonprofit, or private institutional setting is strongly preferred. The following experience is a plus, familiarity with Jenzabar J1 or a comparable higher education ERP system. Experience with cooperative purchasing programs (E&I, Sourcewell, or similar). Knowledge of not-for-profit accounting principles (FASB ASC 958).

Social Media Coordinator (Req. 2410)

Salary Range: $50,000.00 To $55,000.00 Annually

Caldwell University is looking for a creative, highly organized Social Media Coordinator to join our growing communications team. This candidate will be the day-to-day voice of our brand across our social channels. Reporting to the Chief of Staff, the successful candidate will draft copy, schedule posts, engage with our community, and keep a pulse on the latest digital trends. Job duties include, but are not limited to:

• Content Scheduling & Publishing: Draft engaging captions and schedule daily content across platforms (e.g., Instagram, TikTok, LinkedIn, X, Facebook) using tools like [Sprout Social, Hootsuite, Later].
• Community Management: Monitor all social channels. Respond to comments, direct messages, and brand mentions promptly and in our brand’s unique voice.
• Trend Spotting: Actively monitor social media trends, viral audio, and cultural moments. Pitch weekly ideas for quick-turnaround content.
• Content Creation Support: Assist in creating basic visual assets, snapping photos behind the scenes, or filming short-form video content (Reels/TikToks) using your smartphone.
• Reporting & Analytics: Pull weekly or monthly performance reports. Help the team track basic metrics like follower growth, reach, and engagement rates.
• Organization: Maintain the social media content calendar and organize our digital asset library so the team can easily find photos and videos.

Prior experience in social media, marketing, or communications. Understanding of the various platforms and their inherent differences; basic experience with scheduling and creation tools like Canva. Excellent copywriting skills and the ability to adapt tone for different audiences. Highly organized and capable of managing multiple tasks and deadlines in a fast-paced environment. A degree in Marketing, Communications, PR, or a related field is preferred.

Admissions Counselor, Undergraduate Admissions (Req.2409)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Admissions Counselor for Undergraduate Admissions. Reporting to the Director of  Admissions, the Admissions Counselor is responsible for representing the University to prospective first year and transfer students and families, school counselors, and other constituencies.  This role will represent the University at various recruitment events both on and off-campus, manage a specific recruitment territory, and review applications for admission.  The admissions counselor will communicate with students and parents, conduct presentations, and assist with all aspects of the admissions process in order to help enroll prospective students.

Job duties include, but are not limited to: 

• Proactively recruiting and enrolling students by managing a designated recruitment territory, including visiting schools, attending college fairs, and other off-campus events.
• Traveling as required based on assigned territory, including evenings and weekends, while maintaining adaptability and a positive, professional presence.
•  Conducting constituent outbound outreach (phone calls, text, email, virtual meetings) to prospective students and families, including initiating high-volume proactive contact and personalized follow-up.
• Building and maintaining relationships with high school counselors, community-based organizations, and other partners, engaging effectively with diverse populations and perspectives.
• Reviewing applications for admission and participating in the admissions and scholarship decision-making process.
•  Utilizing CRM systems (e.g. Slate) to track outreach, manage communication, and analyze recruitment efforts, ensuring accurate data quality and reporting.
• Delivering group presentations and information sessions, with the ability to influence and connect with prospective students and families.  
• Conducting in-person admissions interviews and one-on-one meetings with prospective students and parents.
• Other responsibilities as assigned by the Director of Admissions and/or the Vice President for Enrollment Management.

Bachelor’s degree required. 1-2 years of effective experience is preferred. Must have a valid driver’s license. Must also be available to travel and work evenings and weekends.  Demonstrated communication and presentation skills.  Proficiency in Microsoft Office, Google, and willingness to learn CRM systems.

Administrative Assistant, Wellness Center (Req. 2405)

Salary Range: $36,400.00 To $40,500.00 Annually

Caldwell University invites applications for a full-time Administrative Assistant for the  Wellness Center. Reporting to the Executive Director of Counseling Services and the Executive Director of Health Services, this position is responsible for creating a welcoming environment within the Wellness Center and providing confidential administrative support. Job duties include, but are not limited to:

• Creating a welcoming environment for students seeking care. 
• Coordinating with staff to ensure reception area coverage.
• Providing administrative support to Wellness Center staff, including triaging students seeking care, scheduling appointments, responding to telephone calls and emails, and drafting correspondence, reports, and surveys, as needed.
• Assisting in ensuring compliance with University policy and state regulations by reviewing immunization and health records, tracking health record information, and preparing data for the annual immunization report. Maintaining current immunization exemption lists. Liaising with Registrar and other offices, as needed.
•  Pulling, updating, and filing confidential medical charts, preparing Behavioral Intervention Team (BIT) files, and maintaining daily health services clinical logs.
• Organizing special events, programs, and workshops to include drafting promotional materials, preparing presentations, securing event space, catering and media setup. Liaising with Facilities, IT, Dining Services, and other departments as needed.
• Ensuring proper operation of office technology. Procuring office supplies and maintaining a well-managed stock of necessary materials.
• Managing budgets to include preparing expense reports and check requests.

High School Diploma required. Applicants must have 3 to 5 years of effective experience. Experience in a medical office preferred.

Counselor Financial Aid (Req. 2371)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Counselor of Financial Aid. Reporting to the Director of Financial Aid, the Counselor is responsible for providing information regarding financial aid to students and parents, for preparing reports, and for preparing and sending financial aid information to students. Job duties include, but are not limited to:

• Provide customer service and counseling to students and parents via telephone or in-person regarding financial aid programs and sources of tuition financing.  Review student accounts with families and ensure aid has been posted properly to account.
• Provide front desk professional support along with other One Stop Offices.
• Prepare and communicate financial aid packages to students through mail and/or electronic notification. Learn and keep up to date with financial aid rules and regulations and work to become efficient in ways of rewarding federal, state, and Caldwell funds.
• Assist with the management and reconciliation of the federal grant programs.  Provide support to the Work Study Coordinator for program and payroll reconciliation.
• Act as back-up to the Veterans’ benefits School Certifying Officer.
• Present to students and families at various on and off-campus events.  Must be able to work occasional evenings and weekends.

A Bachelor’s degree preferred, plus one to two years experience in Enrollment Management  is required. Must be proficient in Microsoft Office ( Word, Excel) and Google Suite ( Calendar, GMail, Docs, Sheets).