Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

General Maintenance Worker (Req. 2432)

Salary: $22.75 per hour

Caldwell University invites applications for a full-time General Maintenance Worker within the Facilities department. Reporting to the Director of Facilities, the general maintenance worker performs a variety of maintenance repairs and installation/replacement such as machinery, mechanical equipment, carpentry, painting, electrical, plumbing, and HVAC. Responds and takes action on all skilled trade calls. Job duties include, but are not limited to:

• Inspects and identifies equipment or machines in need of repair.
• Troubleshoots issues to determine necessary repairs.
• Performs general repairs that do not require a specialized technician. Examples may include repairing drywall, painting, and repairing doors and other building fixtures.
• Performs routine maintenance on building systems.
• Cleans and assists with upkeep of the facilities. Assists with snow removal.
• Maintains daily time sheets and information pertaining to work performed and time spent.
• Provides notice to the Director of any supplies and materials needed for repairs and maintenance.
• Perform other related duties as assigned.

Minimum requirements include high school diploma, and a black seal boilers license. Ability to perform heavy manual labor in various weather conditions (extreme heat, cold, snow, and rain). Availability to respond to after-hours emergencies, including weather-related call-ins (snow and storm cleanup) and weekend athletic events.
This role frequently requires physically demanding tasks like lifting, carrying, and moving heavy items. The specific weight requirements can vary and may include lifting or moving objects weighing up to 50 pounds, with occasional lifting or moving of up to 75 pounds or even 100 pounds.

Requires frequent standing, walking, bending, stooping, kneeling, crouching, crawling, climbing, and reaching. Demands dexterity and fine motor control for tool manipulation and detailed work. Involves working in various environments, including confined spaces, noisy areas, and potentially outdoors under differing weather conditions.

Collections Coordinator (Req. #2429)

Salary Range: $47,000

Caldwell University invites applications for a Collections Coordinator. Reporting to the Assistant Director of Student Accounts, the Collections Coordinator is an integral member of the Student Financial Services team. This position supports tuition revenue, student retention, and financial clearance efforts through proactive outreach to students with outstanding balances or those at risk of stopping out due to financial challenges. As a student advocate, the Coordinator serves as a resource for students and families by providing guidance on payment options, resolving account issues, and supporting compliance with the University’s financial clearance policies. The Coordinator also provides coverage at the One Stop front desk in collaboration with campus partner offices and works closely with the Loan Coordinator to assist students with the federal and private loan application process.  Job duties include but are not limited to:

• Serve as a primary resource for students and families regarding student balance resolution  providing accurate guidance and resolving account-related issues including federal  financial aid, scholarships, grants, loans, and payment plans
• Perform collection activities related to student accounts, including monitoring outstanding balances, following up on delinquent payment plans, contacting students regarding past-due balances, sending collection correspondence, managing inactive account follow-up, and coordinating placement of accounts with external collection agencies when appropriate.
• Coordinate outreach to students who have withdrawn or are planning to withdraw to discuss outstanding balances and available payment plan options.
• Process third-party vouchers and monitor outstanding payments to ensure timely payment. 
• Manage assigned student groups to ensure billing accuracy, assign program related fees, and improve collection efforts. 
• Process and ensure timely processing of private student loans. Works closely with the Financial Aid loan coordinator to educate students on federal loan repayment. 
• Support student success, retention, and financial well-being by helping students navigate financial processes and identify solutions to resolve outstanding account balances
• Reconcile past-due payment plans on a weekly basis, follow up with students regarding missed payments, document collection efforts, and prepare reports for the Assistant Vice President of Student Financial Success to support account monitoring, collections, and strategic decision-making.
• May assist with New Student Orientation and other University Events.

Bachelor’s degree required. 2-3 years of related work experience. Must be proficient in Google Suite ( Calendar, Docs, Sheets, Drive) and Microsoft Office ( Excel, Word)

Grounds/Landscape Worker (Req. 2424)

Salary Range: $40,000.00 To $41,500.00 Annually

Caldwell University invites applications for a full-time Grounds/Landscape Worker within the Facilities department. The Grounds/Landscape Worker plays a vital role in maintaining the safety, functionality, and aesthetic appeal of the Caldwell University campus. Operating under the direct supervision of the Lead Groundskeeper, who reports directly to the Director of Facilities, this position carries out daily work assignments for the specialized maintenance of university grounds, non-cultivated areas, and athletic fields. The ideal candidate ensures all outdoor spaces and playing surfaces meet institutional standards and athletic league specifications while executing tasks safely, efficiently, and collaboratively. Job duties include, but are not limited to:

•  Executes daily work schedules and assignments for landscaping and grounds maintenance as directed by the Lead Groundskeeper; receives clear instructions and ensures all tasks are completed efficiently and to university standards. 
• Assists the Lead Groundskeeper in monitoring and reviewing the work of external contractors and third-party vendors providing specialized grounds, landscaping, or tree care services to ensure compliance with university quality and safety standards.
• Collaborates closely with various internal and external stakeholders—including athletic department staff, campus event coordinators, and administrative leadership—under the guidance of the Lead Groundskeeper to support university programming, accommodate scheduling needs, and align operational goals. 
• Maintains the condition of both natural and artificial turf across all athletic fields, including specialized infield maintenance. Paints turf with team logos, striping, and names prior to sporting events (e.g., baseball, softball, soccer, football) strictly adhering to league specifications.   
• Implements fertilization, aeration, watering schedules, and customized pesticide solutions to optimize turf health.  Keeps playing surfaces clean, visually appealing, and structurally safe for student-athletes.
• Prepares soil, seeds, rolls, weeds, feeds, and cuts university lawns. Performs planting, transplanting, thinning, and harvesting of flowers for cutting, campus displays, and events.  Cares for and maintains non-cultivated areas of the grounds to ensure they are properly kept and orderly.  Removes dirt, rubbish, snow, leaves, and other refuse across all campus properties. Maintains the ongoing cleanliness, utility, and repair of campus roads, lawns, sheds, benches, and parking areas.
• Safely operates a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses). Strict adherence to all safety procedures and measures to ensure personal safety, as well as the protection of colleagues, students, and visitors during ground operations.
• Operates, oversees, and trains staff on a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses).
•  Responds to inclement weather emergency operations; directs staff and assists with the physical removal of snow and/or directs the operation of snow blowers, plows, and salt spreaders.
•  Performs assigned duties within university buildings for short periods based on immediate institutional or departmental needs.

High School Diploma and 2 to 5 years of professional grounds maintenance or landscaping experience. This must include practical work involving large-scale grounds operations, gardening, tree surgery, or tree care operations. Appointees will be required to possess a driver’s license valid in New Jersey to perform the essential duties of the position. Appointees may be required to obtain a New Jersey Certified Pesticide Applicator’s or Operator’s Permit in the required categories.Will be required to learn to utilize and navigate various types of electronic and/or manual recording and information systems used by the agency, office, or related departmental units.Ability to perform heavy manual labor in various weather conditions (extreme heat, cold, snow, and rain).Availability to respond to after-hours emergencies, including weather-related call-ins (snow and storm cleanup) and weekend athletic events.

This role frequently requires physically demanding tasks like lifting, carrying, and moving heavy items. The specific weight requirements can vary and may include lifting or moving objects weighing up to 50 pounds, with occasional lifting or moving of up to 75 pounds or even 100 pounds. For weights exceeding those typically lifted manually, expect to utilize proper equipment (jacks, hoists, cranes, etc.) and potentially assistance from other workers.

Requires frequent standing, walking, bending, stooping, kneeling, crouching, crawling, climbing, and reaching. Demands dexterity and fine motor control for tool manipulation and detailed work. Involves working in various environments, including confined spaces, noisy areas, and potentially outdoors under differing weather conditions.

Procurement Coordinator, (Req. 2413)

Salary Range: $50,000.00 To $58,000.00 Annually

Caldwell University invites applications for a full-time Procurement Coordinator. Reporting to the AVP for Finance/Controller (grant/budgeting) and the Accounting Manager (day-to-day operations), this position serves as the University’s centralized purchasing function, ensuring that all procurement activities are conducted in a fiscally responsible, efficient, and compliant manner consistent with University policies.

The Coordinator plays a dual role: (1) serving as the institution’s primary gatekeeper for pre-purchase budget verification, and (2) managing vendor relationships and negotiations to achieve best value on behalf of the University. This position works collaboratively with all campus departments, the Finance team, and external suppliers to support Caldwell’s operational and academic needs. Job duties include, but are not limited to:

Pre-Purchase Budget Verification & Compliance

• Review all purchase requisitions submitted by campus departments prior to the issuance of a purchase order (PO), verifying the availability of budgeted funds and confirming that the requested expenditure is allowable, allocable, and consistent with University purchasing policies.
• Assist requisitioners to resolve budget-related issues or discrepancies prior to purchase order processing.
• Monitor compliance with procurement thresholds, authorization levels, and applicable University policies; flag transactions that require additional approval or competitive solicitation.
• Review and process purchase orders in Jenzabar (J1), ensuring accurate account coding (fund, organization, account, program) and proper encumbrance of budgeted funds.
• Support the oversight of University credit card usage, including cardholder training, monthly transaction review, policy compliance audits, and reporting.
• Assist in year-end purchase order close-out and encumbrance management to ensure unexpended departmental funds are released and accurately reflected in the general ledger.

Vendor Relations & Negotiation

• Serve as the University’s primary point of contact for vendor sourcing, outreach, and relationship management across all commodity categories.
• Negotiate pricing, payment terms, delivery conditions, and service agreements with suppliers to achieve best value for the University; document and maintain records of negotiated terms and cost savings achieved.
• Solicit competitive Requests for Quotation (RFQs) and, where appropriate, formal Requests for Proposal (RFPs) for goods and services; evaluate responses and make purchasing recommendations to the requesting department.
• Research cooperative purchasing contracts (e.g., E&I Cooperative Services, Sourcewell) and other consortium agreements to leverage institutional buying power and reduce costs.
• Evaluate supplier performance and assist in resolving invoice discrepancies, delivery issues, and vendor disputes in a timely and professional manner.

Campus Partnership & Training

• Serve as a knowledgeable and approachable resource for faculty, staff, and administrators regarding University purchasing policies, procedures, and the procurement workflow in Jenzabar.
• Provide guidance and one-on-one or group training to campus departments on requisition submission, University credit card use and compliance, vendor setup, and procurement best practices.
• Collaborate with Accounts Payable to ensure seamless procure-to-pay processing and timely resolution of receiving and invoicing discrepancies.
• Participate in the onboarding of new budget managers to ensure a consistent understanding of procurement expectations across the institution.
• Collaborate with the accounting coordinator to establish and maintain an accurate and up-to-date vendor database, including W-9 documentation, certificate of insurance (COI) requirements, business registration certificates (BRC), 1099 reporting status, and preferred vendor status and documentation.

Reporting, Records & Systems

• Maintain accurate and auditable procurement records, including purchase orders, competitive bid documentation, sole-source justifications, vendor contracts, and related correspondence.
• Monitor open purchase orders and encumbrances on a regular basis to ensure timely receipt, invoicing, and payment; coordinate with Accounts Payable and departmental budget managers to close out stale or completed orders and release unexpended funds.
• Prepare periodic procurement and budget-to-actual reports for Finance and senior leadership, highlighting variances, cost-saving opportunities, and areas of spending concern.
• Support the implementation and optimization of Jenzabar’s procurement and budget modules, including encumbrance monitoring, to streamline and centralize the University’s purchasing function.
• Assist with external audit requests and internal control reviews related to purchasing and accounts payable activities.

Bachelor’s degree in Business Administration, Accounting, Supply Chain Management, or a closely related field required. Minimum of two (2) years of professional experience in purchasing, procurement, accounts payable, or a closely related function. Demonstrated ability to verify budget availability and work within a fund accounting framework. Strong negotiation and vendor communication skills with a demonstrated commitment to achieving best value. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace; demonstrated experience with an ERP or financial information system required. Exceptional attention to detail and organizational skills; demonstrated ability to build cooperative working relationships across departments, exercise patience and diplomacy when navigating competing priorities, and maintain process integrity in the face of institutional resistance to change. Experience in a higher education, nonprofit, or private institutional setting is strongly preferred. The following experience is a plus, familiarity with Jenzabar J1 or a comparable higher education ERP system. Experience with cooperative purchasing programs (E&I, Sourcewell, or similar). Knowledge of not-for-profit accounting principles (FASB ASC 958).