Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Grounds/Landscape Worker (Req.2403)

Salary Range: $40,000-$41,500

Caldwell University invites applications for a full-time Grounds/Landscape Worker within the Facilities department. The Grounds/Landscape Worker plays a vital role in maintaining the safety, functionality, and aesthetic appeal of the Caldwell University campus. Operating under the direct supervision of the Lead Groundskeeper, who reports directly to the Director of Facilities, this position carries out daily work assignments for the specialized maintenance of university grounds, non-cultivated areas, and athletic fields. The ideal candidate ensures all outdoor spaces and playing surfaces meet institutional standards and athletic league specifications while executing tasks safely, efficiently, and collaboratively. Job duties include, but are not limited to:

•  Executes daily work schedules and assignments for landscaping and grounds maintenance as directed by the Lead Groundskeeper; receives clear instructions and ensures all tasks are completed efficiently and to university standards.
• Assists the Lead Groundskeeper in monitoring and reviewing the work of external contractors and third-party vendors providing specialized grounds, landscaping, or tree care services to ensure compliance with university quality and safety standards.
• Collaborates closely with various internal and external stakeholders—including athletic department staff, campus event coordinators, and administrative leadership—under the guidance of the Lead Groundskeeper to support university programming, accommodate scheduling needs, and align operational goals.
• Maintains the condition of both natural and artificial turf across all athletic fields, including specialized infield maintenance. Paints turf with team logos, striping, and names prior to sporting events (e.g., baseball, softball, soccer, football) strictly adhering to league specifications.  
• Implements fertilization, aeration, watering schedules, and customized pesticide solutions to optimize turf health.  Keeps playing surfaces clean, visually appealing, and structurally safe for student-athletes.
• Prepares soil, seeds, rolls, weeds, feeds, and cuts university lawns. Performs planting, transplanting, thinning, and harvesting of flowers for cutting, campus displays, and events.  Cares for and maintains non-cultivated areas of the grounds to ensure they are properly kept and orderly.  Removes dirt, rubbish, snow, leaves, and other refuse across all campus properties. Maintains the ongoing cleanliness, utility, and repair of campus roads, lawns, sheds, benches, and parking areas.
• Safely operates a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses). Strict adherence to all safety procedures and measures to ensure personal safety, as well as the protection of colleagues, students, and visitors during ground operations.
• Operates, oversees, and trains staff on a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses).
•  Responds to inclement weather emergency operations; directs staff and assists with the physical removal of snow and/or directs the operation of snow blowers, plows, and salt spreaders.
•  Performs assigned duties within university buildings for short periods based on immediate institutional or departmental needs.

High School Diploma and 2 to 5 years of professional grounds maintenance or landscaping experience. This must include practical work involving large-scale grounds operations, gardening, tree surgery, or tree care operations. Appointees will be required to possess a driver’s license valid in New Jersey to perform the essential duties of the position. Appointees may be required to obtain a New Jersey Certified Pesticide Applicator’s or Operator’s Permit in the required categories. Will be required to learn to utilize and navigate various types of electronic and/or manual recording and information systems used by the agency, office, or related departmental units. Ability to perform heavy manual labor in various weather conditions (extreme heat, cold, snow, and rain).Availability to respond to after-hours emergencies, including weather-related call-ins (snow and storm cleanup) and weekend athletic events.

This role frequently requires physically demanding tasks like lifting, carrying, and moving heavy items. The specific weight requirements can vary and may include lifting or moving objects weighing up to 50 pounds, with occasional lifting or moving of up to 75 pounds or even 100 pounds. For weights exceeding those typically lifted manually, expect to utilize proper equipment (jacks, hoists, cranes, etc.) and potentially assistance from other workers.

Requires frequent standing, walking, bending, stooping, kneeling, crouching, crawling, climbing, and reaching. Demands dexterity and fine motor control for tool manipulation and detailed work. Involves working in various environments, including confined spaces, noisy areas, and potentially outdoors under differing weather conditions.

Lead Groundskeeper(Req.2402)

Salary Range: $56,000-$59,000 Annually

Caldwell University invites applications for a full-time Leads Groundskeeper within the Facilities department. The Lead Groundskeeper plays a pivotal role in maintaining the safety, functionality, and aesthetic appeal of the Caldwell University campus. Operating as a working leader, the incumbent does not merely supervise, but actively performs landscaping and grounds maintenance work alongside the Grounds Worker. This position involves directly executing specialized maintenance for university grounds, non-cultivated areas, and athletic fields, while also supervising groundskeeping staff, managing external vendors, and coordinating daily schedules. The ideal candidate ensures all outdoor spaces and playing surfaces meet institutional standards and athletic league specifications while collaborating effectively with university stakeholders, leading team operations safely, and completing all landscaping jobs through hands-on participation. Job duties include, but are not limited to:

• Prepares daily work schedules for employees assigned to landscaping and grounds maintenance; provides clear assignments and instructions. Supervises the performance of assigned staff, ensuring work is completed efficiently and to university standards.
• Directs, manages, and evaluates the work of external contractors and third-party vendors providing specialized grounds, landscaping, or tree care services to ensure compliance with university quality and safety standards.
• Collaborates closely with various internal and external stakeholders—including athletic department staff, campus event coordinators, and administrative leadership—to support university programming, accommodate scheduling needs, and align operational goals.
• Develops and implements effective work measures, programs, schedules, and operational procedures for campus upkeep.
• Manages, maintains, and directly works on the condition of both natural and artificial turf across all athletic fields, including specialized infield maintenance.
• Diagnoses and executes fertilization, aeration, watering schedules, and customized pesticide solutions to optimize turf health.  Maintains playing surfaces to ensure they are clean, visually appealing, and structurally safe for student-athletes.
• Works alongside the Grounds Worker to perform and assist with soil preparation, seeding, rolling, weeding, feeding, and cutting of university lawns. Oversees and participates in the planting, transplanting, thinning, and harvesting of flowers for cutting, campus displays, and events. Supervises and directly assists in the care, monitoring, and upkeep of non-cultivated areas of the grounds to ensure they are properly maintained and orderly. Directly executes and leads the team in the removal of dirt, rubbish, snow, leaves, and other refuse across all campus properties, as well as the ongoing maintenance, repair, and cleanliness of campus roads, lawns, sheds, benches, and parking areas.
• Operates, oversees, and trains staff on a wide variety of landscaping and grounds equipment, including but not limited to: trucks, tractors, skid steers, backhoes, grass cutters, plows, snowplows, sweepers, blowers, salt spreaders, seeders, spreaders, cultivators, sprinklers, spraying devices, and manual tools (scythes, hoes, rakes, spades, shears, garden hoses).
• Supervises and enforces all safety measures to ensure the protection of employees, students, and visitors during grounds operations.
• Responds to inclement weather emergency operations; works directly with staff to assist with the physical removal of snow and/or directs and executes the operation of snow blowers, plows, and salt spreaders.
• May be required for short periods to perform assigned duties within university buildings based on immediate institutional or departmental needs.

5 to 10 years of supervisory experience in professional grounds maintenance or landscaping. This must include work involving large-scale grounds operations, gardening, tree surgery, and tree care operations. Must possess a proven track record of acting as an effective working leader who works alongside crew members. Appointees will be required to possess a driver’s license valid in New Jersey to perform the essential duties of the position. Appointees may be required to obtain a New Jersey Certified Pesticide Applicator’s or Operator’s Permit in the required categories. Will be required to learn to utilize and navigate various types of electronic and/or manual recording and information systems used by the agency, office, or related departmental units. Ability to perform heavy manual labor in various weather conditions (extreme heat, cold, snow, and rain). Availability to respond to after-hours emergencies, including weather-related call-ins (snow and storm cleanup) and weekend athletic events.

 
This role frequently requires physically demanding tasks like lifting, carrying, and moving heavy items. The specific weight requirements can vary and may include lifting or moving objects weighing up to 50 pounds, with occasional lifting or moving of up to 75 pounds or even 100 pounds. For weights exceeding those typically lifted manually, expect to utilize proper equipment (jacks, hoists, cranes, etc.) and potentially assistance from other workers.

Requires frequent standing, walking, bending, stooping, kneeling, crouching, crawling, climbing, and reaching. Demands dexterity and fine motor control for tool manipulation and detailed work. Involves working in various environments, including confined spaces, noisy areas, and potentially outdoors under differing weather conditions.

Events Coordinator (Req.2385)

Salary Range: $50,000.00 To $55,000.00 Annually

Caldwell University invites applications for a full-time Events Coordinator. Reporting to the Chief of Staff, the Events Coordinator is the creative and logistical engine behind Caldwell University’s most impactful gatherings. From high stakes commencement ceremonies and alumni galas to intimate faculty lectures and student orientation events, the Events Coordinator will ensure that every event reflects and builds upon the university’s reputation and community spirit. Job duties include, but are not limited to:

• End to End Planning: Lead the conceptualization, planning and execution of a diverse portfolio of university events (10-500+ attendees).
•  Logistics Management: Coordinated venue booking, catering, AV requirements, security and transportation.
• Stakeholder Liaison: Act as a primary point of contact for internal departments (Facilities, Food Service, Marketing) and external vendors.
• Budget Oversight: Develop and maintain event budgets; process invoices, track expenditures, and ensure that all programs remain cost-effective.
• Marketing & Communications: Collaborate with the communications team and other offices as needed on invitations, branding, registration platforms, and promoting events via social media and campus news.
• On-site Execution: Oversee event setup and breakdown, managing student workers and volunteers to ensure seamless operations and immediate problem-solving.
• Post-event Analysis: Conduct debriefs, analyze attendee feedback, and provide data-driven reports to leadership for future improvements.

Bachelor’s degree in Communications, Hospitality, Marketing, Public Relations or a related field required. Candidates should have 2+ years of professional event planning experience. Higher education experience is a major plus. 

Campus Safety Guard ( Req.2381)

Salary: $19.42 Hourly

Caldwell University invites applications for a full-time Campus Safety Guard for the 12 am-8 am shift, Monday to Friday.  Reporting to the Director of Campus Safety and Security, the Campus Safety Guard observes and reports potential safety risks, provides a presence on campus, and complies with University policies and procedures.  The Campus Safety Guard will be responsible for building access, parking safety, and maintaining knowledge of all Emergency Operation Procedures.  The Campus Safety Guard will provide assistance and protection to persons and property in and about university owned buildings, campus grounds, and parking areas.  Job duties include, but are not limited to:

• During an assigned shift, patrol campus to observe, recognize, and report conditions that may affect public safety or University policy.
•  Ensure compliance with rules and regulations, as set by Caldwell University, and in accordance with federal, state and local guidelines conducting patrols, security checks, traffic enforcement, building safety, and access control.
• Provide a daily campus safety presence and ensure building access and protection.
• Conduct initial investigations and complete incident reports, as needed; preparing forms neatly, accurately, and completely
• Monitor parking areas and enforce parking policy guidelines.  Issue written University Parking Summonses.
• Develop and maintain professional relationships with local law enforcement and fire officials.
• Monitor security camera system, operate access control system, test safety equipment, and serve as Campus Security Authority as outlined by the Clery Act.
• Assist the Director of Campus Safety and Security as needed.

High School diploma required.  Associate degree preferred or a minimum of five years in police/security.SORA certification, or be able to obtain prior to employment. CPR, First Aid, AED certified.

Coordinator, Student Support Services (Req. 2376)

Salary: $51,000.00 Annually

Caldwell University invites applications for a temporary Coordinator for Student Support Services. Reporting to the Executive Director of Counseling Services, the Coordinator for Student Support Services is responsible for providing early support and follow-up for complex situations involving students of concern. They will monitor students and develop action plans to facilitate referrals to on and off-campus resources. In addition, the resource coordinator will develop and lead programs, trainings, and workshops for faculty, staff, students, and their family members that support holistic student development and success. This grant-funded position ends on September 30, 2026. Job duties include, but are not limited to:

• Assisting students with social services needs including, but not limited to, referring to community resources, facilitating access to medical and mental health care, public benefits, and other related services.
• Developing, maintaining, and monitoring a caseload through Titanium, a scheduling software system, to provide continuity of care.
  • Developing and documenting care plans for individual students.
  • Developing and maintaining a database of referral resources and services in surrounding communities. Research new resources that may be able to provide support to students.
• Responding to students with immediate definable needs. Referring students to services that will support students needs for essentials such as: shelter, food, financial support, transportation, legal support, and medical and mental health needs.
• Conducting informational programming for students and their families, faculty, and staff about services and various wellness topics.
  • Liaising with student life and academic affairs to ensure students receive wrap-around services that promote their academic success. 
• Initiating and developing on-going relationships with community health providers, services, hospitals, agencies and other resources.
  • Liaising with financial aid regarding the SNAP program.
• Facilitating information sharing, as permitted by FERPA and HIPAA with identified campus departments, faculty, staff, families, and designated emergency contacts (as appropriate).
• Generating reports for the grants as needed.
  • Providing reports on student data to the Executive Director of Counseling Services, as needed.
• Attending staff meetings and other committee meetings.

Master’s degree in Higher Education, Psychology, Social Work or a related field plus one to two years of effective experience is required. Must be proficient in Google Applications such as: Docs, Sheets, Gmail, Calendar, and Slides. Must also be proficient in Microsoft: Excel, Powerpoint, and Word. Demonstrated expertise in case management is expected. Fluency in speaking and writing Spanish and English is required.

Licensed or licensed in New Jersey in Social Work is preferred. Prior experience in a university setting is preferred. 

Counselor Financial Aid (Req. 2371)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Counselor of Financial Aid. Reporting to the Director of Financial Aid, the Counselor is responsible for providing information regarding financial aid to students and parents, for preparing reports, and for preparing and sending financial aid information to students. Job duties include, but are not limited to:

• Provide customer service and counseling to students and parents via telephone or in-person regarding financial aid programs and sources of tuition financing.  Review student accounts with families and ensure aid has been posted properly to account.
• Provide front desk professional support along with other One Stop Offices.
• Prepare and communicate financial aid packages to students through mail and/or electronic notification. Learn and keep up to date with financial aid rules and regulations and work to become efficient in ways of rewarding federal, state, and Caldwell funds.
• Assist with the management and reconciliation of the federal grant programs.  Provide support to the Work Study Coordinator for program and payroll reconciliation.
• Act as back-up to the Veterans’ benefits School Certifying Officer.
• Present to students and families at various on and off-campus events.  Must be able to work occasional evenings and weekends.

A Bachelor’s degree preferred, plus one to two years experience in Enrollment Management  is required. Must be proficient in Microsoft Office ( Word, Excel) and Google Suite ( Calendar, GMail, Docs, Sheets).