Administration – Full-Time
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff, and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity, and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.
Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity, equity, and inclusion within its community.
Senior Counselor, Undergraduate Admission (Req.2043)
Caldwell University invites applications for a full-time Senior Counselor for Undergraduate Admissions. Reporting to the Director of Admissions, the Senior Counselor is responsible for representing the Admissions Office at various events, processing and reviewing applications for admission, and communicating with students and parents regarding the admissions process. Job duties include, but are not limited to:
-Attending college fairs and individual school visits at high schools and community colleges.
-Attending and assisting with admissions activities for campus events.
-Reviewing applications; making general acceptance decisions and referring NEXUS program candidates and denials to Director/Associate; inputting evaluation and student information into the database. Maintaining accurate and up-to-date information on systems.
-Corresponding with prospective students regarding admission applications via telephone, e-mail and written communication. Answering inquiries and interviewing prospective students.
-Maintaining up to date knowledge of University academic programs, support services, financial aid and billing procedures.
-Managing all facets of special student categories (i.e. international, music/art programs, health affiliation, dual degree, honors program).
-Meeting with and conducting tours for parents and students.
-Prospective student, applicant and inquiry data entry.
-Developing relationships with high school counselors, parents, and prospective students.
Bachelor’s degree plus at least one to two years of effective experience preferred. Must be available to work evenings and weekends. Must also have a valid driver’s license and be available to travel during peak recruiting times.
Coordinator, Student Support Services, Grant-Funded (Req. 2042)
Caldwell University invites applications for full-time, grant-funded Coordinator of Student Support Services. Reporting to the Executive Director of Counseling Services, the Coordinator of Student Support Services is responsible for providing early support and follow-up for complex situations involving students of concern. They will monitor students and develop action plans to facilitate referrals to on and off-campus resources. In addition, the Coordinator of Student Support Services will develop and lead programs, trainings, and workshops for faculty, staff, students, and their family members that support holistic student development and success. This grant funded position is available through October 1, 2026. Job duties include but are not limited to:
-Assisting students with social services needs including, but not limited to, referring to community resources, facilitating access to medical and mental health care, public benefits, and other related services.
-Developing, maintaining, and monitoring a caseload through Titanium, a scheduling software system, to provide continuity of care. Developing and documenting care plans for individual students. Developing and maintaining a database of referral resources and services in surrounding communities. Research new resources that may be able to provide support to students.
-Responding to students with immediate definable needs. Referring students to services that will support students needs for essentials such as: shelter, food, financial support, transportation, legal support, and medical and mental health needs.
-Conducting informational programming for students and their families, faculty, and staff about services and various wellness topics. Liaising with student life and academic affairs to ensure students receive wrap-around services that promote their academic success.
-Initiating and developing on-going relationships with community health providers, services, hospitals, agencies and other resources.Liaising with financial aid regarding the SNAP program.
-Facilitating information sharing, as permitted by FERPA and HIPAA with identified campus departments, faculty, staff, families, and designated emergency contacts (as appropriate).
-Generating reports for the grants as needed. Providing reports on student data to the Executive Director of Counseling Services, as needed.
-Attending staff meetings and other committee meetings.
Master’s degree in Higher Education, Psychology, Social Work or a related field plus one to two years of effective experience is required. Must be proficient in Google Applications such as: Docs, Sheets, Gmail, Calendar, and Slides. Must also be proficient in Microsoft: Excel, PowerPoint, and Word. Demonstrated expertise in case management is expected. Fluency in speaking and writing Spanish and English is required.
Counselor/Recruiter, Educational Opportunity (Req. 2038)
Caldwell University invites applications for a full-time Counselor/Recruiter position in the Education Opportunity department. Reporting to the Director for Educational Opportunity Fund Program for student recruitment and academic counseling, the Counselor/Recruiter is responsible to collaborate with the Admissions Office to keep up with current and new initiatives and represent Caldwell University/EOF Office at various events. Job duties include, but are not limited to:
-Recruit students for Caldwell University to include visiting EOF high schools, participating in recruitment fairs and private meetings. Attend college fairs at high schools and community colleges. Attend and assist with admissions activities for campus events.
-Review and process student admissions applications and make decisions, in concert with EOF staff, on applications. Input evaluation and student information on database. Maintain accurate and up-to-date information on systems.
-Review student applications. Arrange for and interview students. Network with high school guidance counselors, parents, and prospective students. Track territory of applicants with follow-up telephone calls. Finalize acceptances after receiving Financial Aid approval.
-Interact and correspond with other departments on campus (e.g. Academic Support Center, Residence Life) for recruitment purposes.
-Provide academic counseling to EOF students. Assist EOF students with personal, financial, career, etc. matters.
-Meet with and provide advisement to assigned students on a regular basis.
-Plan and implement on-campus events including open houses, group visits, and campus tours. Coordinate these activities with the EOF Director, staff, and other departments as appropriate.
-Collaborate in the planning and presentation of EOF program workshops to EOF students.
-Prepare and provide the Director with various reports including monitoring reports for activities, student’s progress reports, etc.
-Provide Director with itinerary of all admissions/recruitment visits, programs, and meetings to be attended in the forthcoming week, month, etc. Provide end-of-the-week reports summarizing EOF student advising sessions recruitment visits and contact made.
-Complete expense report for traveling in a timely manner.
Knowledge equivalent to a Bachelor’s degree plus one to two years of effective experience. Must be available to work occasional evening and weekend hours. Candidates must be willing to support the Catholic Dominican, liberal arts mission of the University.
Institutional Research Analyst ( Req.2037)
Caldwell University invites applications for full-time Institutional Research Analyst. Reporting to the Chief Information Officer, the Analyst is responsible for providing data and analysis necessary to support campus planning and decision-making, completing mandated external reports that will foster a culture of accountability and assessment. Job duties include but are not limited to:
-Overseeing the required annual reporting and submission of official university data files and information to federal, state, accreditation and other agencies including SURE, IPEDS, MSCHE, NC-SARA, NCES, AICUNJ, NIH, CGS
-Completing the Common Data Set and the other information required for surveys and rankings including US News and World Report, College Board, Peterson’s, ACT, and others.
-Assisting in assessment processes and procedures while ensuring alignment with current Middle States Standards.
-Coordinating campus calendars for assessment, surveys, external audit and accreditation reporting.
-Coordinating predictive analytic projects including enrollment and retention modeling.
-Coordinating institutional and mission assessment activities including the collection of annual department reports.
-Coordinating campus surveys including the administration of benchmarked third party surveys such as NSSE and climate surveys. Prepare analysis and communicate results to campus stakeholders for decision-making and planning.
-Providing technical assistance to staff on survey design and administration. Maintaining dashboard.
Bachelor’s degree plus two to three years of effective Data Analyst experience is required. The successful candidate must possess knowledge of data analytics and data modeling, SQL and writing SQL scripts, and SPSS or other statistical analysis software. Must also have a research background, and be familiar with survey administration and relational databases, and proficiency in using Microsoft Office applications and Google Workspace. Prior effective experience or participation in a College or University’s self study and accreditation process is a plus.
This position requires a data driven and detail oriented individual that must also be deadline driven, be able to handle multiple priorities successfully, and be an effective communicator who possesses good writing and presentation skills.
Administrative Assistant, Office of the VPAA (Req. 2036)
Caldwell University invites applications for a full-time Administrative Assistant. Reporting to the Associate Vice President of Academic Affairs, this position provides administrative support to the following areas: Office of Academic Affairs, Graduate Studies, Institutional Review Board, and Faculty Development. Job duties include, but are not limited to:
-Providing administrative support within the Office of Academic Affairs with direct report to the Associate VPAA. Providing front desk reception to include greeting visitors, answering phones, following up on all inquiries, and prioritizing customer issues.
-Assisting with logistics and preparing for meetings of the Curriculum Committee, Academic Leadership, Graduate Academic Foundations Committee, Institutional Review Board, and Faculty Development which includes attending meetings and preparing minutes of the meetings.
-Performing general office duties including preparing correspondence, faxing, filing, photocopying, establishing and maintaining files, mailings, processing incoming and outgoing mail, and scheduling and canceling appointments. Processing and monitoring expenses for the associated departments. Assisting with social media content as instructed. Maintaining digital screens outside of the Office of Academic Affairs.
-Coordinating and managing the events organized by the Office of the VPAA by working with the constituents across campus. This includes but is not limited to booking and preparing venues for events, preparing and printing programs, organizing food, securing help from other departments.
-Monitoring and overseeing supplies necessary for the functioning of the classrooms, the Office of the VPAA, Office of Graduate Studies, Institutional Review Board, and the Faculty Development.
-Serving as liaison between facilities, IT, and faculty for classroom issues and needs. Participate in walk-around with AVPAA and VPAA to identify and communicate facility- and IT-related issues.
-Maintaining and updating regularly policy and procedure documents such as Adjunct Resource Book, etc. Also maintaining accurate listing of faculty, mailing lists, offices, etc.
Knowledge equivalent to Associate’s degree plus 6 to 12 months of effective experience. Must be available to work occasional evening and weekend hours.
Assistant Director, Student Engagement (Req.2028 )
Caldwell University invites application for full-time Assistant Director of Student Engagement. Reporting to the Director of Student Community Engagement and Involvement , this individual will be responsible for planning, organizing, and implementing evening and weekend programming; as well assisting with coordinating alternative break and summer community outreach opportunities. Job duties include but are not limited to:
-Assisting the Director with campus-wide planning, organizing, and supervising of student programs, events, and activities including evening and weekend programming.
-Providing a calendar of events for Commuter Students. Establishing and advising a Commuter Student Association.
-Collaborating with Campus Ministry on community outreach initiatives and coordinating alternative break opportunities.
-Co-advising the Student Government Association, as well as advising or liaising with all student clubs and organizations
-Collaborating with the Director, student leaders and other members of the community to establish a calendar of student sponsored engagement initiatives, major events, monthly events, themed events, and cultural events, etc.
-Organizing and coordinating student programs in the Student Center Auditorium Accommodate Athletics requests for the space as possible.
-Collaborating with the Director, organizing and implementing university-wide initiatives, overnight orientation, welcome back programs, off-campus experiences, and international programs.
-Collaborating with others to coordinate a calendar of campus wide Multicultural programs, events, and celebrations.
-Collaborating with the Director to establish a student involvement tracking system for all programs. Generating engagement reports every two weeks
-Serving on various university committees and task forces as required.
-Maintaining an active and involved presence in campus community
Bachelor’s degree plus 1 to 2 years of effective experience is required. Must be available to work evenings and weekends as needed. Must also have a valid driver’s license, passport and be available to travel internationally. International travel currently takes place once a year. There is potential for additional travel.
Alumni Engagement & Annual Giving Coordinator (Req.1984)
Caldwell University invites applications for a full-time Alumni Engagement & Annual Giving Coordinator. Reporting to the Vice President, Philanthropy and Engagement, the Alumni Engagement & Annual Giving Coordinator is responsible for supporting alumni relations projects and implementing the University’s annual giving campaign. Primary duties include planning and executing programs and events to cultivate, steward and engage alumni; as well as directing annual giving strategy and implementation to meet a defined annual fund participation and revenue goal as part of the University’s broader revenue goals. Job duties include but are not limited to:
-Develop a series of content rich events and manage projects designed to educate and engage Caldwell’s alumni and annual fund donors.
-Design event program/content, schedule and manage event speakers, develop communication and marketing materials, and event-follow up to achieve desired outcomes.
-Work with Administrative and Events Coordinator to implement event and project logistics, including catering, venue, transportation, signage, decorations, audio/visual, invitation lists, invitations, programs, and presentation materials, as well as drafting event briefing documents for the Vice President, the President and other leadership.
-Coordinate with alumni hosts regarding event details.
-Plan, develop and execute direct mail campaigns.
-Develop and manage efforts to identify, solicit, communicate and renew annual donors.
-Manage and grow a comprehensive and strategic giving program of efficient and effective cultivation and stewardship strategies for constituents and coordinating annual fund events.
-Communicate with annual donors at the President’s Society level and above via email, calls, written correspondence and social media where appropriate.
-Create content that feels personalized, renewal mailings and annual solicitations.
-Support special events through tracking and donor documentation.
Bachelor’s degree plus at least two years of relevant and effective experience. Candidate must be able to interact with a variety of constituents and possess excellent verbal and written communications skills, and must be proficient with Google Suite, Word, Excel, PowerPoint and DonorPerfect. An equivalent combination of education and transferable / relatable experience will be considered per University guidelines. A valid driver’s license and access to reliable transportation for travel as needed related to position accountabilities is required.