Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Manager of Dreamscape Studio (Title III/Grant-Funded) Req. #2441

Salary Range: $63,000 to $65,000

Caldwell University invites applications for a Manager of Dreamscape Learn Studio (Title III/Grant-Funded). Reporting to the Vice President for Institutional Assessment, Strategic Planning & Scholarship, the Manager of the DSL Studio oversees the daily operations of the Dreamscape Learn Virtual Reality (VR) studio and the development of content for it. This position is ideal for a management or an experiential learning professional with strong people-management skills who enjoys working in student-centered and faculty-centered environments. The manager oversees the operational excellence for the immersive learning space through staffing, scheduling, interfacing with faculty and staff, facilitating content-development conversations, and, in general, ensuring high-quality experiences for students, faculty, and guests. This position is a full-time, in person, grant-funded position starting October 2026 through September 2031. Specific job duties include, but are not limited to:

• Oversee daily operations of the Dreamscape Learn VR studio. Manage studio scheduling, maintain data on visits and utilization. Perform routine equipment testing, upgrades, troubleshooting, and maintenance. Ensure compliance with safety, cleanliness, and opening/closing procedures
• Lead VR campus engagement and project management. Support and manage content creation by developing a timeline and working with faculty and developers to facilitate progress and timely completion. Oversee the work of content developers and facilitate content development conversations among the faculty and development team.
• Collaborate with the Dreamscape Learn Support Team, including coordination with the Dreamscape Learn technical support team
• Recruit, train, schedule, supervise, and mentor student employees and professional staff
• Deliver exceptional customer service and guide users through VR experiences. Support faculty and students using VR for coursework and academic projects

Bachelor’s degree or equivalent experience. Experience in operations management, experiential learning, labs, events, or similar environments. Comfort learning and managing technology-driven spaces (VR experience not required). Strong desire to learn and build relationships across the university. Strong organizational, communication, and problem-solving skills. Experience supervising staff and managing schedules. Strong desire to learn technology tools that DSL lab uses. Ability to develop a culture of engagement within the DSL Studio and across the institution

Preferred Qualifications:

• Higher education or immersive venue experience
• Experience supervising student employees
• Interest in immersive learning or educational technology
• Experience with Unity, Adobe Creative Suite
• 3-D modeling and computer graphics
• Knowledge and experience in gaming design and development

Assistant Director, Employer Relations & Alumni Development (Title III/Grant-Funded) Req. #2440

Salary Range: $70,000.00 To $72,000.00 Annually

Caldwell University invites applications for an Assistant Director, Employer Relations & Alumni Development (Title III/Grant-Funded). Reporting to the Executive Director of Institutional Advancement and working collaboratively with the Director of Career Planning to bridge the gap between academic study and professional practice, the Assistant Director of Employer Engagement & Alumni Development identifies, cultivates, and maintains strategic relationships with alumni, local, regional, and national employers, as well as non-profit and community organizations. The primary objectives are to expand the quantity of experiential learning opportunities—including internships, service-learning projects, community-based and research professional activities, and full-time job opportunities for our students. This position is grant-funded starting October 2026 through September 2031. Specific job duties include, but are not limited to:

Strategic Partnership Development & Management

• Serve as the primary point of contact for alumni and employers.
• Develop relationships with employers and alumni.
• Identify internships, experiential, service-learning, and research opportunities to support students’ areas of study and professional interests.
• Monitor and analyze regional industry trends in employment to ensure the university’s outreach remains competitive and relevant. 

Alumni Engagement & Institutional Advancement

• Cultivate relationships with alumni to strengthen their lifelong connection to Caldwell University through career development, mentorship, volunteerism, and broader institutional engagement.
• Identify and cultivate alumni, employers, and corporate contacts with potential for philanthropic support, corporate partnerships, sponsorships, and deeper institutional involvement.
• Leverage existing employer and alumni relationships to identify prospective donors and corporate partners, facilitate introductions to key decision-makers, and support the transition of Career Planning contacts into broader University relationships.
• Develop and maintain a pipeline of prospective alumni and corporate supporters, coordinate and execute relationship-building activities, and identify opportunities for long-term philanthropic engagement.

Experiential Learning & Program Management

• Increase the total number of credit and non-credit internships, microinternships, and service learning postings.
• Facilitate the employer onboarding process on Handshake.
• Conduct site visits to ensure employer partners provide safe, educational, and high-quality environments for students.
•  Assist in ensuring all experiential opportunities comply with university policies and federal labor regulations. 

Events & Engagement

• Collaborate with the Career Planning Team, the Academic Deans, and faculty to plan and execute industry-specific career fairs and networking events for students.
• Lead the creation and management of student-facing initiatives, including the development of career-related workshops and speaker series. 
• Represent the university at Chamber of Commerce meetings, industry conferences, community board meetings, and employer events.

Bachelor’s degree required. 3–5 years of experience in higher education career services, corporate recruiting, business development, or community relations. 

Preferred Qualifications:

• Master’s degree in Higher Education, Business Administration, Human Resources, or a related field preferred
• Proficiency with Career Services Management (CSM) or CRM tools (e.g., Handshake) and Google Suite. 

Director, Writing Center (Title III/Grant-Funded) Req. #2439

Salary Range: $61,000.00 To $65,000.00 Annually

Caldwell University invites applications for a Director, Writing Center (Title III/Grant-Funded).  Reporting to the Assistant Vice President for Academic Support Services, the Director leads the operational, pedagogical, and strategic direction of the Writing Center. This position is a grant-funded position beginning in October 2026 through September 2031. The Director provides programming to students and faculty, assesses Center activities, and uses data insights to improve student writing across the institution. Occasional evening and weekend attendance and participation at the University is required. The position is 100% in-person. 

Specific job duties include, but are not limited to;

High Order Responsibilities

• Develop a Center-wide plan of operations, policy, and process documentation. Formulate and execute a strategic plan for the Writing Center aligned with institutional goals and student success initiatives.  
• Design and implement a comprehensive assessment plan of the Center’s operations aligned with the mission of the University and its Strategic Plan.
• Regularly assess the operations of the Center against the established goals and benchmarks. Collect, analyze, and report quantitative and qualitative data (e.g., usage metrics, persistence rates, writing growth assessments), and suggest and implement improvements based on the data.
• Develop, implement, and facilitate high-impact programming and interdisciplinary partnerships—such as workshops, in-class support, and collaborative events—to drive institutional engagement, foster community, and help student writers leverage writing as both a critical, creative, and organizational thinking tool and an essential communication skill for academic and real-world success. 
• Develop Writing Intensive course guidelines, including pedagogical collaboration with faculty and guide faculty on writing best practices within the core curriculum. Oversee and assess writing intensive courses.
• Advocate for the center’s pedagogical mission to faculty and administration across campus divisions and partner with Center for Teaching and Learning to develop faculty training on teaching writing in academic disciplines and the core curriculum. Oversee the Community of Practice activities and regularly assess its success.

Day-to-Day Operations

• Establish writing center protocols, such as appointment lengths, sign-up methods/ forms, and record-keeping, revising as needed.
• Keep accurate and current records according to said protocols.
• Meet with students in one-on-one and small group settings for instruction and tutoring.
• Model and maintain a writing center that addresses students’ complex writing needs and prioritizes critical thinking through writing over surface-level editing to reduce student writing anxiety. 

Staffing

• Interview, hire, and train writing consultant staff in providing supportive, non-judgmental, one-on-one sessions with student writers, as well as in facilitating other programming, such as workshops or in-class writing support, as needed.
• In conjunction with the tutoring center, develop and regularly execute onboarding training for writing tutors and  create a tutoring manual for writing tutors
• Develop and nurture community among staff by creating a working environment built on vital, collaborative, and self-reflective pedagogy.
• Oversee writing tutors’ hours and schedule.

Master’s degree in Rhetoric and Composition, Creative Writing or a closely related field. 3-5 years of experience in college-level instruction, curriculum development, and writing-across-the-curriculum or writing-in-the-disciplines programs. Knowledge of writing center theory and best practices in peer tutoring and writing-across-the-curriculum pedagogy. Experience in hiring and onboarding peer tutors and professional staff. Experience in scheduling and supervising peer tutors and professional writing staff.

Preferred Qualifications:

• Experience implementing institutional full-cycle assessments, tracking student success data, and compiling impact reports for university stakeholders.  
• PhD in Rhetoric and Composition, Creative Writing, Literacy Education, or a closely related field
• Academic support experience
• Familiarity with or research regarding the integration of Generative AI writing technologies in educational settings 
• Experience identifying and securing external grants, fundraising, or managing donor relations to support center programs. 
• Experience creating specialized initiatives or programming for Multilingual Learners (MLL) or English Language Learners (ELL)

Academic Coach (Title III/Grant-Funded) (Req. #2438)

Salary: $50,000.00 Annually

Caldwell University invites applications for an Academic Coach (Title III/Grant-Funded).  Reporting to the AVP, Academic Support Services,  the Academic Coach will assess each academically at-risk student’s study habits, barriers, and difficulties and create a structured approach to support their academic advancement through effective learning strategies. This position is grant-funded starting October 2026 through September 2031. Specific job duties include, but are not limited to;

• Assist students with the following areas; creating short- and long-term goals, concentrating, conquering procrastination, using study time productively, motivating, establishing study plans, managing time, note-taking, preparing for tests, reading strategies for college, solving problems.
• Schedule an initial meeting with students to assess their strengths and weaknesses. Create an action plan for the student based on their needs. Regularly check in to evaluate student progress both in-person and online.  Thoroughly document each student meeting.
• Review students’ academic work and provide feedback.
• Create online modules for students to access best practices.
• Assist with exam proctoring for the Office of Accessibility Services.
• Connect students to tutoring services and resources.
• Conduct academic preparation workshops for faculty and students.

Minimum Qualification:

Degree in education, counseling, social work, or higher education or related fields plus one to two years of experience in advising, mentoring, or academic coaching is required. Experience with working with academically at-risk students is also required. The successful candidate will possess the ability to listen and determine an effective action plan to assist students in academic success, have excellent oral communication, interpersonal, and writing skills and will be able to work in a highly collaborative work environment. 

Preferred Qualifications:

• Master’s degree preferred. 
• Current NJ State Certification as a Learning Disabilities Teacher-Consultant.  
• Experience in higher education. 
• Data management experience. 

Office Coordinator & Data Management Specialist (Title III/Grant-Funded) (Req. #2437)

Salary: $39,785.00 Annually

Caldwell University invites applications for an Office Coordinator & Data Management Specialist (Title III/Grant-Funded). Reporting to the Director of Career Planning,  the Office Coordinator & Data Management Specialist serves as the primary operational and data hub for the Office of Career Planning & Experiential Learning. This dual-role position manages the daily administrative functions of the office while serving as the lead database administrator for the university’s career services management platforms. The successful candidate ensures that student participation in internships, site visits, and writing interventions is accurately tracked, analyzed, and reported to maintain federal grant compliance and support institutional retention efforts. This position is grant-funded starting October 2026 through September 2031. Specific job duties include, but are not limited to:

• Collect, input, and audit qualitative and quantitative data regarding student participation in experiential learning, industry site visits, and career-readiness workshops.
• Generate regular monthly, semester-based, and annual reports on foundational Key Performance Indicators (KPIs), including internship completion rates, employer engagement metrics, and student “First-Destination” outcomes. 
• Maintain comprehensive digital files of student learning contracts, employer Memorandums of Understanding (MOUs), and career-related resource materials 
• Work collaboratively with Career Planning team to provide logistical support for on-campus career fairs, presentations, networking events, and guest speaker series 
• Serve as the primary, professional point of contact for the office, welcoming students and directing them to appropriate resources  

Requirements

• Education: Bachelor’s degree in Business Administration, Information Systems, Education, or a related field required 
• Experience: 2+ years of professional experience in Higher Education preferred, office coordination, and data management 

Admissions Assistant (Req. #2434)

Salary: $40,000.00 Annually

Caldwell University invites applications for two Admissions Assistant positions. Reporting to the Director of Admissions, this position is responsible for providing welcoming customer service to prospective students, families, and guests of the University.  Provides support for the daily visit program as well as assisting with the planning of admissions-related events, including open house and admitted student events.  Moreover, this position assists with application processing and data quality.

The position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, parents, alumni, high school counselors, etc.), and an appreciation for and sensitivity to a variety of student backgrounds and experiences. Duties include, but are not limited to:

• Provide operational support for admissions application processing as needed.  Tasks include, but are not limited to: assigning ID numbers for admitted students; consolidating records; responding to student queries; reviewing incomplete application reports and making quality control checks as required.
• Front desk reception area duties, including handling telephone calls and emails, greeting office visitors, ordering supplies, processing incoming and outgoing mail, and interfacing with faculty and administrative offices.
• Assist with admissions events and visit program support.  Checking visit and event registrations for accuracy. Assisting students/families with scheduling and changing appointments. Must be available for some evening and weekend events. 
• Assist with the management of the Admissions budget, processing of check requests and reimbursements, purchase orders, expense reports, and corporate card statements and receipts.
• Build and maintain relationships with various offices across campus, such as athletics, student life, student financial services, registrar, and faculty.
• Utilize our Slate CRM and other systems to help with application processing and student outreach, as well as track outreach, ensuring accurate data quality and reporting. 
• Other responsibilities as assigned by the Director of Admissions and/or Vice President for Enrollment Management.

Minimum education of high school diploma or equivalent. Experience working in higher education or university admissions is preferred. Ability to work occasional evenings and weekends. Proficiency in Google Suite and MS Office and ability to learn CRM and SIS systems.

General Maintenance Worker (Req. 2432)

Salary: $22.75 per hour

Caldwell University invites applications for a full-time General Maintenance Worker within the Facilities department. Reporting to the Director of Facilities, the general maintenance worker performs a variety of maintenance repairs and installation/replacement such as machinery, mechanical equipment, carpentry, painting, electrical, plumbing, and HVAC. Responds and takes action on all skilled trade calls. Job duties include, but are not limited to:

• Inspects and identifies equipment or machines in need of repair.
• Troubleshoots issues to determine necessary repairs.
• Performs general repairs that do not require a specialized technician. Examples may include repairing drywall, painting, and repairing doors and other building fixtures.
• Performs routine maintenance on building systems.
• Cleans and assists with upkeep of the facilities. Assists with snow removal.
• Maintains daily time sheets and information pertaining to work performed and time spent.
• Provides notice to the Director of any supplies and materials needed for repairs and maintenance.
• Perform other related duties as assigned.

Minimum requirements include high school diploma, and a black seal boilers license. Ability to perform heavy manual labor in various weather conditions (extreme heat, cold, snow, and rain). Availability to respond to after-hours emergencies, including weather-related call-ins (snow and storm cleanup) and weekend athletic events.
This role frequently requires physically demanding tasks like lifting, carrying, and moving heavy items. The specific weight requirements can vary and may include lifting or moving objects weighing up to 50 pounds, with occasional lifting or moving of up to 75 pounds or even 100 pounds.

Requires frequent standing, walking, bending, stooping, kneeling, crouching, crawling, climbing, and reaching. Demands dexterity and fine motor control for tool manipulation and detailed work. Involves working in various environments, including confined spaces, noisy areas, and potentially outdoors under differing weather conditions.

Collections Coordinator (Req. #2429)

Salary Range: $47,000

Caldwell University invites applications for a Collections Coordinator. Reporting to the Assistant Director of Student Accounts, the Collections Coordinator is an integral member of the Student Financial Services team. This position supports tuition revenue, student retention, and financial clearance efforts through proactive outreach to students with outstanding balances or those at risk of stopping out due to financial challenges. As a student advocate, the Coordinator serves as a resource for students and families by providing guidance on payment options, resolving account issues, and supporting compliance with the University’s financial clearance policies. The Coordinator also provides coverage at the One Stop front desk in collaboration with campus partner offices and works closely with the Loan Coordinator to assist students with the federal and private loan application process.  Job duties include but are not limited to:

• Serve as a primary resource for students and families regarding student balance resolution  providing accurate guidance and resolving account-related issues including federal  financial aid, scholarships, grants, loans, and payment plans
• Perform collection activities related to student accounts, including monitoring outstanding balances, following up on delinquent payment plans, contacting students regarding past-due balances, sending collection correspondence, managing inactive account follow-up, and coordinating placement of accounts with external collection agencies when appropriate.
• Coordinate outreach to students who have withdrawn or are planning to withdraw to discuss outstanding balances and available payment plan options.
• Process third-party vouchers and monitor outstanding payments to ensure timely payment. 
• Manage assigned student groups to ensure billing accuracy, assign program related fees, and improve collection efforts. 
• Process and ensure timely processing of private student loans. Works closely with the Financial Aid loan coordinator to educate students on federal loan repayment. 
• Support student success, retention, and financial well-being by helping students navigate financial processes and identify solutions to resolve outstanding account balances
• Reconcile past-due payment plans on a weekly basis, follow up with students regarding missed payments, document collection efforts, and prepare reports for the Assistant Vice President of Student Financial Success to support account monitoring, collections, and strategic decision-making.
• May assist with New Student Orientation and other University Events.

Bachelor’s degree required. 2-3 years of related work experience. Must be proficient in Google Suite ( Calendar, Docs, Sheets, Drive) and Microsoft Office ( Excel, Word)