Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Administrative Assistant, Wellness Center (Req. 2405)

Salary Range: $36,400.00 To $40,500.00 Annually

Caldwell University invites applications for a full-time Administrative Assistant for the  Wellness Center. Reporting to the Executive Director of Counseling Services and the Executive Director of Health Services, this position is responsible for creating a welcoming environment within the Wellness Center and providing confidential administrative support. Job duties include, but are not limited to:

• Creating a welcoming environment for students seeking care. 
• Coordinating with staff to ensure reception area coverage.
• Providing administrative support to Wellness Center staff, including triaging students seeking care, scheduling appointments, responding to telephone calls and emails, and drafting correspondence, reports, and surveys, as needed.
• Assisting in ensuring compliance with University policy and state regulations by reviewing immunization and health records, tracking health record information, and preparing data for the annual immunization report. Maintaining current immunization exemption lists. Liaising with Registrar and other offices, as needed.
•  Pulling, updating, and filing confidential medical charts, preparing Behavioral Intervention Team (BIT) files, and maintaining daily health services clinical logs.
• Organizing special events, programs, and workshops to include drafting promotional materials, preparing presentations, securing event space, catering and media setup. Liaising with Facilities, IT, Dining Services, and other departments as needed.
• Ensuring proper operation of office technology. Procuring office supplies and maintaining a well-managed stock of necessary materials.
• Managing budgets to include preparing expense reports and check requests.

High School Diploma required. Applicants must have 3 to 5 years of effective experience. 

Manager, Alumni Affairs (Req.2404)

Salary Range: $62,000 to $67,000

Caldwell University invited applications for a full- time Manager of Alumni Affairs. Reporting to the Executive Director of Advancement, the Manager of Alumni Affairs supports the Executive Director in driving strategic fundraising initiatives and fostering long-term relationships with alumni. This position is responsible for developing and executing programs that strengthen alumni engagement, helping build a robust donor pipeline, and fostering a culture of philanthropy at Caldwell University. A key focus of this role is, alumni outreach, and stewardship of alumni  donors with the potential to develop into major gift prospects. The Manager plays a pivotal role in ensuring the department’s fundraising goals align with long-term financial growth strategies and community-building efforts. Job duties include but are not limited to:

Alumni Relations and Engagement

• Serve as the primary liaison to the Alumni Association and other volunteer groups focused on alumni engagement.
• Develop and implement programs and events that foster deeper alumni relationships with Caldwell, including reunions, networking events, homecoming activities, and affinity-based outreach initiatives.
• Create and manage a consistent communications calendar targeting alumni across generations and disciplines.
• Identify and cultivate alumni who are potential donors, volunteers, or ambassadors for the university.

Donor Stewardship and Pipeline Development

• Manage a personal portfolio of 50 annual alumni donors, focusing on stewardship, cultivation, and growth into larger commitments.
• Coordinate recognition and acknowledgment efforts for alumni donors in collaboration with the Executive Director.
• Develop strategies to retain and upgrade alumni donors, including monthly giving programs and multi-year pledges

Support for Major Giving Efforts

• Collaborate with the Executive Director to identify and qualify new major gift prospects from the alumni.

Advancement Communications

• Collaborate on the creation of newsletters, event invites, and other outreach materials related to alumni affairs.
• Oversee alumni-related content in university publications, social media, and web pages.

 Event and Volunteer Management

• Plan and execute engagement opportunities, including regional alumni events, campus gatherings, and class-based outreach efforts.
• Recruit and manage volunteers to support alumni events, communications, and fundraising initiatives.

 Strategic Planning and Long-Term Growth

• Contribute to department-wide strategic planning efforts focused on financial sustainability and long-term alumni donor development. 
• Work to foster a culture of philanthropy among younger alumni.
• Actively track donor behaviors and giving patterns, making recommendations for strategic shifts that will benefit departmental growth.

Bachelor’s Degree required in a related field, plus three or more years of effective experience is required. Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Applications ( Calendar, Docs, Sheets, Slides, Drive Management). Must be available for occasional travel and to work nights and weekends as needed. Must also have a valid driver’s license.  The successful candidate will be a team player with excellent written and oral communication skills who is able to effectively build and maintain relationships across all levels of the organization. 

Events Coordinator (Req.2385)

Salary Range: $50,000.00 To $55,000.00 Annually

Caldwell University invites applications for a full-time Events Coordinator. Reporting to the Chief of Staff, the Events Coordinator is the creative and logistical engine behind Caldwell University’s most impactful gatherings. From high stakes commencement ceremonies and alumni galas to intimate faculty lectures and student orientation events, the Events Coordinator will ensure that every event reflects and builds upon the university’s reputation and community spirit. Job duties include, but are not limited to:

• End to End Planning: Lead the conceptualization, planning and execution of a diverse portfolio of university events (10-500+ attendees).
•  Logistics Management: Coordinated venue booking, catering, AV requirements, security and transportation.
• Stakeholder Liaison: Act as a primary point of contact for internal departments (Facilities, Food Service, Marketing) and external vendors.
• Budget Oversight: Develop and maintain event budgets; process invoices, track expenditures, and ensure that all programs remain cost-effective.
• Marketing & Communications: Collaborate with the communications team and other offices as needed on invitations, branding, registration platforms, and promoting events via social media and campus news.
• On-site Execution: Oversee event setup and breakdown, managing student workers and volunteers to ensure seamless operations and immediate problem-solving.
• Post-event Analysis: Conduct debriefs, analyze attendee feedback, and provide data-driven reports to leadership for future improvements.

Bachelor’s degree in Communications, Hospitality, Marketing, Public Relations or a related field required. Candidates should have 2+ years of professional event planning experience. Higher education experience is a major plus. 

Campus Safety Guard ( Req.2381)

Salary: $19.42 Hourly

Caldwell University invites applications for a full-time Campus Safety Guard for the 12 am-8 am shift, Monday to Friday.  Reporting to the Director of Campus Safety and Security, the Campus Safety Guard observes and reports potential safety risks, provides a presence on campus, and complies with University policies and procedures.  The Campus Safety Guard will be responsible for building access, parking safety, and maintaining knowledge of all Emergency Operation Procedures.  The Campus Safety Guard will provide assistance and protection to persons and property in and about university owned buildings, campus grounds, and parking areas.  Job duties include, but are not limited to:

• During an assigned shift, patrol campus to observe, recognize, and report conditions that may affect public safety or University policy.
•  Ensure compliance with rules and regulations, as set by Caldwell University, and in accordance with federal, state and local guidelines conducting patrols, security checks, traffic enforcement, building safety, and access control.
• Provide a daily campus safety presence and ensure building access and protection.
• Conduct initial investigations and complete incident reports, as needed; preparing forms neatly, accurately, and completely
• Monitor parking areas and enforce parking policy guidelines.  Issue written University Parking Summonses.
• Develop and maintain professional relationships with local law enforcement and fire officials.
• Monitor security camera system, operate access control system, test safety equipment, and serve as Campus Security Authority as outlined by the Clery Act.
• Assist the Director of Campus Safety and Security as needed.

High School diploma required.  Associate degree preferred or a minimum of five years in police/security.SORA certification, or be able to obtain prior to employment. CPR, First Aid, AED certified.

Counselor Financial Aid (Req. 2371)

Salary: $47,000.00 Annually

Caldwell University invites applications for a full-time Counselor of Financial Aid. Reporting to the Director of Financial Aid, the Counselor is responsible for providing information regarding financial aid to students and parents, for preparing reports, and for preparing and sending financial aid information to students. Job duties include, but are not limited to:

• Provide customer service and counseling to students and parents via telephone or in-person regarding financial aid programs and sources of tuition financing.  Review student accounts with families and ensure aid has been posted properly to account.
• Provide front desk professional support along with other One Stop Offices.
• Prepare and communicate financial aid packages to students through mail and/or electronic notification. Learn and keep up to date with financial aid rules and regulations and work to become efficient in ways of rewarding federal, state, and Caldwell funds.
• Assist with the management and reconciliation of the federal grant programs.  Provide support to the Work Study Coordinator for program and payroll reconciliation.
• Act as back-up to the Veterans’ benefits School Certifying Officer.
• Present to students and families at various on and off-campus events.  Must be able to work occasional evenings and weekends.

A Bachelor’s degree preferred, plus one to two years experience in Enrollment Management  is required. Must be proficient in Microsoft Office ( Word, Excel) and Google Suite ( Calendar, GMail, Docs, Sheets).