Home / Human Resources / Employment Opportunities / Administration – Part-Time

Administration – Part-Time

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff, and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity, and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity, equity, and inclusion within its community.

Office Assistant, (Req.1885)

Caldwell University invites applications for a part-time Office Assistant for the Center for Autism and Applied Behavior Analysis available immediately. Reporting to the Director, the Office Assistant is responsible for creating a welcoming environment and managing the front office. Additional job duties include, but are not limited to, the following:
-Providing front desk reception to include greeting visitors, answering phones, and following up on all inquiries.
-Performing general office duties to include maintaining client records, creating forms, establishing and maintaining files, mailings, processing incoming and outgoing mail, scheduling and canceling appointments, ordering and maintaining inventory of office supplies.
-On-boarding of all student employees, including generating HR paperwork.
-Supervising student employees and monitoring all hours worked.
-Facilitating volunteer services and processing volunteer paperwork.
-On-boarding of all new clients.
-Annually performing background checks and updating medical forms on all Center students/staff.
-Annually updating all medical forms for clients.
-Direct billing to the insurance company, using Form 1500.
-Creating a schedule of Practicum/Staff to ensure Learner coverage.
-Coordinating Staff Training, CPR-First Aid and PMT.
-Creating Center calendar.
-Rescheduling Practicum/Staff based on call outs and tracking makeup hours.
-Enforcing Center policies/procedures as outlined in manual.

Knowledge equivalent to a Bachelor’s degree is required. Proficiency in Microsoft Office applications such as: Word, PowerPoint, and Excel plus 18 to 24 months of effective business experience is required. Must be proficient in GMail, Google Calendar, Google Docs, and Google Sheets. Candidates with experience working with databases are strongly preferred. Must be available to work Monday through Friday from 8:00 am to 12:00 pm and occasional evenings and weekends.

Applicants must submit a resume along with their cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.

Clinical Supervisor PT, Grant-Funded (Req.1889)

Caldwell University invites applications for a part-time, grant funded, Clinical Supervisor, available beginning January 2023 through January 2024. This one year, grant funded position will supervise counseling art therapy interns at the new Counseling Art Therapy Community Treatment Center. Located on the Caldwell University campus in Caldwell. NJ, the Center offers sliding scale fee-for-service art therapy services for adults. The clinic serves as a resource for the community as well as a training facility for graduate student interns pursuing a masters degree in counseling with art therapy. The expected hours of the position are 8 hours per week, maximum. Reporting to the Director, the Clinical Supervisor will provide supervision services for up to 6 practicum/intern graduate students. Responsibilities include, but are not limited to:

-Training and supervising practicum students and interns. Evaluating and providing on-going performance feedback to interns/clinic staff.
-Ensuring proper record keeping.
-Overseeing timely billing and collection of payment for services by clients.
-Ensuring the Center is compliant with HIPAA, and ethical codes and principles set forth by the American Art Therapy Association (AATA) and the American Counseling Association (ACA) and state laws and regulations. Remaining current on changes in HIPAA and laws related to providing mental health counseling and art therapy services and communicating updates to interns and staff.
-Contributing to intern caseload management and scheduling.
-Consulting faculty and the director on designing and coordinating the delivery of art therapy programs and services.
-Developing and/or supervising the development of treatment planning for clients.
-Developing assessment and outcome measurement procedures for clients and interns, and gathering data on services provided by the clinic. Providing reports as needed.
-Managing and intervening with cases involving risk assessment and crisis intervention.
-Developing connections to the community and building community awareness of the Center.
-Overseeing the continuous assessment for appropriate level of care.

Master’s degree in Counseling or Art Therapy is required. Must be licensed in the State of New Jersey as an LPC. LPAT preferred. Must hold an ATR or ATR-BC credential. A minimum of five years professional clinical experience plus a minimum of two years experience in supervisory and administrative leadership capacity is expected. Prior experience with billing is also expected. Preference will be given to candidates who also have ATCS and ACS credentials.

Applicants must submit a resume, cover letter specifying position interest and qualifications, and a list of three professional references including complete contact information.