The Registrar’s Office records academic progress of each student, in compliance with local, state, and federal laws and rules and policies established by the University. The office handles registering for courses, add/drop, withdrawal, transcripts, graduation, enrollment verification, and other items related to one’s academic record.
FREQUENTLY ASKED QUESTIONS:
Visiting Student Information
Enrolling as a Visiting Student
Those interested in taking undergraduate courses at Caldwell may complete a visiting student application & registration form. Visiting students can take up to 12 credits before having to apply to a matriculating program.
Those wishing to enroll in a graduate-level course, must formally apply for Visiting Non-matriculated admission through the Office of Graduate Admissions. Please contact Graduate Admissions at firstname.lastname@example.org or 973.618.3408 for more information.
View our Course Offerings
Accessing Academic Record
Visiting Students can view grades on the Caldwell Portal. When a visiting student is no longer an “active student,” access to the portal will close down. If this occurs and you need a copy, you may complete a Grade Report Request or order an Official Transcript. Please allow 3-5 days for processing.
Updating Personal Information
Change of Address
To update your personal information, such as address, log onto the Portal and select the “personal info” option next to your name. Head to the Biographical Info option to make changes. Address information will be updated within the week. If your address has not been updated within a week please email email@example.com and state your name & student ID number.
Change of Name
A name change requires legal documentation. Acceptable forms are a social security card, a birth certificate, or a court order stating your former and new name. Be sure to bring original official documentation. Copies of a legal document cannot be accepted unless they have been attested.
Official & Unofficial Transcript
Request an Official Transcript. Select Caldwell University from the drop down and follow the on screen prompts. Additional information can be found on the order form after you have selected Caldwell University. Information will include: who can receive your transcripts, where can they be sent, processing times, fees; and options for including special documents.
We recommend opting to sign the paperless consent form when completing your order page. If you by-pass this option, you will be required to mail or fax a signed consent form to the National Student Clearinghouse before your order will be processed.
The Transcript Order Service is offered by the National Student Clearinghouse in cooperation with Caldwell University. For more information on the National Student Clearinghouse, please visit www.nslc.org.
Log into the Caldwell Portal to access your unofficial transcript. To reach this page, select the “Student” tab and click on the corresponding link labeled “Unofficial Transcript and Grade Report.” If you are no longer a current student complete the Unofficial Transcript Request Form.
Note: An Unofficial copy of a transcript does not bear the Registrar’s signature or the University Seal, and it is not for official use. Order an Official Transcript if needed.
Earn Credit by Examination
A student may earn a maximum of 30 credits by
Students looking to take a course at another institution must first obtain approval. Complete the Course at Another Institution form (found on the CU Portal). This requires approval of your advisor, the chair and Registrar. Students must meet the necessary criteria to qualify, see the approval form for more information. Courses that have pre-determined equivalencies can be found at Transfer Credit Equivalencies.”
All students must file an Application for Graduation to obtain degree conferral and a diploma. Applications are available on the CU Portal under Student Resource tab, and requires approval of your academic advisor/coordinator before being processed for final review by the Registrar’s Office.
Keep the following deadlines in mind when preparing for your final term:
December candidates are due by August 1.
May candidates are due by December 1.
Summer candidates are due by February 1.
*Requests received beyond the deadlines listed above will be held until the next available conferral period.*
Students who wish to participate in Commencement must be eligible for graduation within that academic term. Commencement participants must be from the December prior, May of the current year, and Summer Session A & C immediately following (Summer B will be eligible for the following December, if it extends beyond the summer conferral period). Additional criteria must be satisfied for summer graduates to ensure eligibility to participate. Already Applied? Check out our Commencement Tab for more information!
Registrar: Aquinas Hall, Room 104 (located in C.A.R.E.S. Center)
Registrar: 973-618-3201 CARES: 973-618-3800 Email: Registrar@caldwell.edu
Fall & Spring Hours: Monday-Friday 8:30-4:30 PM.
Summer Hours: End of May through mid-August: Monday-Thursday 8:30-4:30 PM.
*The Center offers select services after hours, please refer to the CARES Office hours for more information.