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Office Support Staff Positions

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.
www.caldwell.edu


Administrative Assistant (Part-Time) (Req #1444)

Caldwell University invites applications for a part-time Administrative Assistant. This position will create a welcoming environment and provide general office support to the English Department, Natural Sciences Department, Honors Program and Writing Across the Curriculum. Job duties include, but are not limited to;

  • Providing general office support to include photocopying, faxing, preparing and distributing various documents, filing, answering telephone and handling inquiries ordering supplies, serving as liaison between faculty and students, monitoring usage of office keys, maintaining faculty calendars and schedules.
  • Setting up files and managing records.
  • Using technology to create and maintain various databases.
  • Monitoring English, Natural Science Departments, and Honors budgets. Entering invoices, contacting suppliers regarding incorrect charges, credits, deliveries, etc.
  • Assisting with logistical needs for department faculty and adjunct searches.
  • Generating statistical reports from Student Opinion Report responses for all departments.
  • Troubleshooting office technology issues, liaising with the IT helpdesk as needed and ordering supplies for office technology needs.
  • Proctoring exams as needed.
  • Assisting with event coordination.
  • Organizing, planning and overseeing preparation for department honor societies’ induction.

Knowledge equivalent to a bachelor’s degree, plus 1-2 years of effective experience is required. Proficiency in Microsoft Excel, Microsoft Word, working with PDF files, Adobe, and Google Applications is also required. Must be available to work 17.5 hours per week. The successful candidate is a team player with excellent interpersonal skills, attention to detail, have the ability to anticipate needs and complete tasks in a timely manner.

Candidates must be willing to support the Catholic Dominican mission of the university.

Applicants must submit a resume, cover letter specifying the position, and a list of three professional references including complete contact information.

To Apply:

Administrative Assistant, Wellness Center (Part Time) (Req #1438)

Caldwell University invites applications for a part-time Administrative Assistant position for the Wellness Center. The Offices of Counseling and Health Services, as well as Student Advocacy and Prevention are housed within the Wellness Center in an effort to provide comprehensive, holistic care to students. Reporting to the Executive Director of Counseling Services and the Executive Director of Health Services, this position is responsible for creating a welcoming environment within the Wellness Center and providing confidential administrative support. Specific job duties include, but are not limited to:
Creating a welcoming environment for students seeking care.

  • Coordinate with staff to ensure reception area coverage.
  • Provide administrative support to Wellness Center staff, including triaging students seeking care, scheduling appointments, responding to telephone calls and emails, and drafting correspondence, reports and surveys, as needed.
  • Assisting in ensuring compliance with University policy and state regulations by reviewing immunization and health records, tracking health record information and preparing data for the annual immunization report. Maintaining current immunization exemption lists. Liaising with Registrar and other offices, as needed.
  • Pulling, updating and filing confidential medical charts, preparing Behavioral Intervention Team (BIT) files and maintaining daily health services clinical logs.
  • Organizing special events, programs, and workshops to include drafting promotional materials, preparing presentations, securing event space, catering and media setup. Liaising with Facilities, IT, Dining Services, and other departments as needed.
  • Ensuring proper operation of office technology. Procuring office supplies and maintaining a well-managed stock of necessary materials.
  • Managing budget to include preparing expense reports, check requests, and cash advance requests.
  • Monitoring alcohol fine payments and generating letters to alcohol policy violators.
  • Assisting in the oversight of the biannual CPR certification course and overseeing the monthly monitoring of the campus AEDs.
  • Arranging and managing the annual flu clinics.
  • Supervising work study students.

A High School Diploma is required (college degree is preferred). 3 to 5 years working in a busy office setting is desired, preferably in a healthcare setting or medical office. The successful candidate will be a team player with excellent interpersonal skills, attention to detail, ability to prioritize, and facility in maintaining confidentiality. Excellent computer skills are required. Candidates must be willing to support the Catholic Dominican mission of the university.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&ccId=19000101_000001&jobId=269965&source=CC3&lang=en_US

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.