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Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.
www.caldwell.edu


Administrative Assistant, Wellness Center (Req #1427)

Caldwell University invites applications for a full-time Administrative Assistant position for the Wellness Center. The Offices of Counseling and Health Services, as well as Student Advocacy and Prevention are housed within the Wellness Center in an effort to provide comprehensive, holistic care to students. Reporting to the Executive Director of Counseling Services and the Executive Director of Health Services, this position is responsible for creating a welcoming environment within the Wellness Center and providing confidential administrative support. Specific job duties include, but are not limited to:

-Creating a welcoming environment for students seeking care. Coordinate with staff to ensure reception area coverage. -Provide administrative support to Wellness Center staff, including triaging students seeking care, scheduling appointments, responding to telephone calls and emails, and drafting correspondence, reports and surveys, as needed.
-Assisting in ensuring compliance with University policy and state regulations by reviewing immunization and health records, tracking health record information and preparing data for the annual immunization report. Maintaining current immunization exemption lists. Liaising with Registrar and other offices, as needed.
-Pulling, updating and filing confidential medical charts, preparing Behavioral Intervention Team (BIT) files and maintaining daily health services clinical logs.
-Organizing special events, programs, and workshops to include drafting promotional materials, preparing presentations, securing event space, catering and media setup. Liaising with Facilities, IT, Dining Services, and other departments as needed.
-Ensuring proper operation of office technology. Procuring office supplies and maintaining a well-managed stock of necessary materials.
-Managing budget to include preparing expense reports, check requests, and cash advance requests.
-Monitoring alcohol fine payments and generating letters to alcohol policy violators.
-Assisting in the oversight of the biannual CPR certification course and overseeing the monthly monitoring of the campus AEDs.
-Arranging and managing the annual flu clinics.
-Supervising work study students.

A High School Diploma is required (college degree is preferred). 3 to 5 years working in a busy office setting is desired, preferably in a healthcare setting or medical office. The successful candidate will be a team player with excellent interpersonal skills, attention to detail, ability to prioritize, and facility in maintaining confidentiality. Excellent computer skills are required. Candidates must be willing to support the Catholic Dominican mission of the university.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&jobId=266987&lang=en_US&source=CC3&ccId=19000101_000001

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu Opens a New Window.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.