Office Support Staff Positions

Caldwell University offers 31 undergraduate degrees and 31 graduate and certificate programs, including a doctoral program in Applied Behavior Analysis, the first in New Jersey. The University’s most popular offerings include undergraduate degrees in business, psychology, nursing and education. Caldwell is a leader in autism education offering a state-of-the-art autism center benefiting children with autism and their families in New Jersey. Caldwell University is situated on the beautiful 70-acre campus in Caldwell, New Jersey, less than 25 miles from New York City and an hour to the New Jersey shore. Students receive experiences beyond the classroom through regional internships and shadowing opportunities.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.

Office Assistant, EOF (Req #1507)

Caldwell University seeks full time Office Assistant in the EOF Department. Reporting to the Director, EOF the office assistant is responsible for creating a welcoming environment and providing general office assistance to include; maintaining the student database, supervising work study students, processing financial aid regarding online database, and assisting students with completing their financial aid records. Additional duties include; maintaining records and files, creating a database of reports and retrieving EOF information for special projects. Other duties include but are not limited to;

  • Providing general office support to include photocopying, typing, answering telephone and handling inquiries, ordering supplies, managing student workers, maintaining records, files, and reports, completing purchase orders, receiving and distributing mail, maintaining Google calendar for supervisor and other staff members.
  • Providing administrative support for recruitment and retention efforts, EOF activities and programs. This could include; creating flyers, announcements, negotiating with vendors, processing PO’s, and keeping track of expenses using excel. Must be available to attend events as needed.
  • Maintaining online database of student information. Preparing reports as needed between Caldwell University EOF Program and the NJ Office of the Secretary of Higher Education, Student Assistance and Financial Aid. Facilitating the gathering of program information to be provided to “The NJ Office”.
  • Using technology to maintain a database of reports and confidential student information.
  • Distributing vouchers for Summer Food Program under the direction of EOF Director, the Department of Agriculture, CU Gourmet Dining and CU Finance Department.Track usage of vouchers and provide information as needed.
  • Coordinating travel arrangements.Disseminating necessary information regarding events for EOF Program and staff.
  • Handling all service and maintenance calls for office technology equipment.
  • Assisting staff with to creating bi-semester EOF Newsletter – ASPECTS.

Knowledge equivalent to a high school education plus 12 to 18 months of effective experience is required. Must be proficient in Microsoft Office (Word, PowerPoint, Excel) and Google Suite. An Associates Degree is preferred. Heavy lifting during events of no more than 20 lbs and flexible schedule for at least four evening events and three weekends per year is required. The successful candidate will be service oriented with the ability to work in an open office setting with frequent interruptions. Must be organized and able to adapt to competing priorities.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.