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Administration – Full Time

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.


Assistant Director, Admissions Information Systems (Req #1446)

Caldwell University invites applications for a full-time Admissions Technology Administrator. Reporting to the Vice President for Enrollment Management and Communications, this position will serve as the primary administrator for the Salesforce (JRM/TargetX) Customer Relationship Management (CRM) System used in the recruitment and admission of prospective students. Job duties include, but are not limited to;

  • Configuring, updating, maintaining, and trouble-shooting all functions within the system, such as web forms, events, rules, reports, and portals.
  • Monitoring and ensuring the integrity of system data.
  • Following and promoting best practices
  • Managing workflows and processes within CRM
  • Importing data from third party sources and exporting data for use by other departments.
  • Working internally with other offices, such as Information Technology, as well as externally with third-party vendors to transfer and integrate data resources between platforms and systems.

Knowledge equivalent to a Bachelor’s degree required. Demonstrated experience with Salesforce or an Admissions CRM and relational databases is also required. Bachelor’s degree is preferred. Occasional evenings and weekends may be required. The successful candidate will have a strong technical background, be detailed-oriented and able to effectively communicate across all levels of the institution.Candidates must be willing to support the Catholic Dominican mission of the University.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&ccId=19000101_000001&jobId=271067&source=CC3&lang=en_US

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu. Opens a New Window.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.


Junior Accountant (Req #1443)

Caldwell University invites applications for a full-time Junior Accountant. The accountant will be responsible for performing accounting transactions such as bank reconciliations, data entry, posting journal entries into the general ledger, and account reconciliation. The accountant will work independently and collaboratively with other colleagues and his or her supervisor. Duties include, but are not limited to:

  • Processing reconciliations, fixed asset and construction in to the general ledger, also maintaining and updating the general ledger module.
  • Performing as a back-up position of the Universities Accounts Payable process.
  • Reconciling Prepaid, Accrual expenses, and ABA Center receivables to the general ledger.
  • Assisting in monthly general ledger account analyses and prepare the assigned tasks for monthly close.
  • Maintaining corporate credit cards.
  • Entering journal entries.
  • Accessing to the bank website and performing tasks such as creating wire transfers, processing immediate and void checks, check inquiries, etc.
  • Handling outside commission checks and payment requests.
  • Being a part of the team to assure that annual audits are successfully completed.

Bachelor’s degree in accounting or finance required. Experience in nonprofit organization preferred. The successful candidate must have excellent attention to detail, problem-solving skills, communication, organizational, and computer skills, as well as the ability to exercise professional independent judgement. Candidates must be willing to support the Catholic Dominican mission of the university.
Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu. Opens a New Window.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity and inclusion within its community.


Counselor/Substance Awareness (Req #1440)

Caldwell University invites applications for a full-time Counselor/Substance Awareness. The Counselor will report to the Executive Director of Counseling Services and will be responsible for providing personal counseling services and alcohol and drug education to university students. Duties include but are not limited to;

  • Providing individual counseling and crisis intervention services to students.
  • Counseling students regarding alcohol/drug related use and provide education to students who have violated the university’s AOD policy.
  • Offering group counseling workshops and educational programming related to alcohol/drug prevention and recovery.
  • Collaborating with other campus offices in offering trainings, workshops and other activities related to substance use prevention and recovery.
  • Training and advising peer educator groups.
  • Preparing monthly reports, the Biennial Report, Drug-Free Campus Guidelines, and other governmental documents, as well as maintaining student records.
  • Consulting with families to facilitate ongoing counseling assistance and offering family counseling sessions when needed.
  • Participating in various meetings, including Drug and Alcohol Task Force Meetings, New Jersey Higher Education Consortium Meetings, campus-wide meetings and staff meetings.
  • Providing culturally-informed care, including individual and group therapy and outreach to undergraduate, graduate and international students with an emphasis on promoting mental health of students who identify from culturally marginalized, oppressed and underrepresented groups.
  • Initiating and implementing culturally-sensitive outreach programs, presentations and workshops to meet special interests and developmental needs of students.
  • Participating in men’s engagement programming and education around healthy masculinity.

Master’s Degree in Counseling or related field is required. NJ License as counselor or social worker strongly preferred; may consider license-eligible candidates. Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&ccId=19000101_000001&jobId=270226&source=CC3&lang=en_US


 Instruction and Assessment Librarian (Req #1426)

Caldwell University invites applications for a full-time Instruction and Assessment Librarian. Reporting to the Director, Library the Instruction and Assessment Librarian will coordinate the Information Literacy Program, foster student learning and promote information literacy across the curriculum. The Instruction and Assessment Librarian will also use assessment procedures to ensure a consistent and effective Information Literacy Program. Other duties include but not limited to;

  • Coordinating the Information Literacy Program by designing, planning, organizing, implementing, and assessing information literacy education and initiatives.
  • Providing point of need instruction to students, faculty, and staff and teaching classes as needed in conjunction with a team of librarians.
  • Creating and updating library publications, including LibGuides, which foster the development of information literacy skills and competencies.
  • Providing vision and leadership on information literacy concepts, trends, pedagogies, and assessment. Actively cultivates new and/or maintains existing partnerships with departments across campus. Serves as liaison to academic departments as assigned.
  • Assisting in developing and implementing strategic and operational plans for the Information Literacy Program.
  • Designing services to support the curricular, research, and information needs of students and faculty.
  • Planning and conducting assessment of evolving user needs and adapting services appropriately.
  • Providing in-person and virtual reference services, including in-depth research employing a combination of print and electronic resources to consult/aid/assist students, faculty, and staffs.

Masters degree in Library and/or Information Science from an ALA-accredited institution plus one to three years of effective academic library experience required. Must be available to work one evening shift per week and Saturday on weekend staff rotation. Experience teaching information literacy instructions classes using the ACRL Framework for Information Literacy is expected. Proficiency in Microsoft Office Applications and Google Suite is also expected. The successful candidate will have knowledge of and enthusiasm for information literacy and the integration of new technologies and digital media into the delivery of information services. Good communication skills and the ability to build effective relationships across all levels of the institution is also expected. Candidates must be willing to support the Catholic Dominican mission of the University.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&jobId=266827&lang=en_US&source=CC3&ccId=19000101_000001