Caldwell University is committed to recruiting and retaining faculty, staff, and students who will further the traditions, goals, and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic, welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

– Health Coverage: Medical insurance, dental insurance, and vision plan
– Life Insurance: Employer-paid life insurance
– Short-term and Long-term disability insurance
– Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
– Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
– Tuition Remission: An attractive tuition remission policy for employees and their dependents
– Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
– Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan, and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Counselor Substance Awareness (Req. 2355)

Salary Range: $60,000.00 To $61,200.00 Annually

Caldwell University invites applications for a full-time Counselor/Substance Awareness. Reporting to the Executive Director of Counseling Services, the Counselor is responsible for providing personal counseling services and alcohol and drug education to university students. Job duties include, but are not limited to:

•  Provide individual counseling and crisis intervention services to students.  Counsel students regarding alcohol/drug related use and provide education to students who have violated the university’s AOD policy.
• Provide culturally-informed care, including individual and group therapy and outreach to undergraduate, graduate and international students with an emphasis on promoting mental health of students who identify from culturally marginalized, oppressed and underrepresented groups. 
•  Initiate and implement culturally-sensitive outreach programs, presentations and workshops to meet special interests and developmental needs of students.
• Participate in men’s engagement programming and education around healthy masculinity.
• Offer group counseling workshops and educational programming related to alcohol/drug prevention and recovery.
• Collaborate with other campus offices such as Health Services, Office of Student Advocacy & Prevention Awareness and Residence Life in offering trainings, workshops and other activities related to substance use prevention and recovery.
• Maintain referral resources, and provide outside counseling referrals, as needed.
• Prepare Biennial Review, Drug-free Campus Guidelines, and other reports, as well as maintain student confidential records.
• Provide support and guidance to practicum and internship students, as needed.
• Participate in various committees and meetings, such as the New Jersey Higher Education Consortium Meetings, campus-wide meetings and staff meetings.

Master’s degree in Counseling or a related field.  Licensed in NJ as counselor or social worker.

Assistant Director of Financial Aid (Req. 2354)

Salary: $$60,000.00 To $62,000.00 Annually

Caldwell University invites applications for a full-time Assistant Director of Financial Aid. Reporting to the Director of Financial Aid, the Assistant Director is responsible for the preparation of financial aid applications,  providing information regarding financial aid processes and counseling  students and parents regarding financial aid procedures. Additional responsibilities include; modeling outstanding customer services to students and families, managing financial aid programs, awarding and verification of student aid and application data. Job duties include, but are not limited to:

• Running daily statistical reports of the FA Office, quality control of the electronic student records and all aid, for use by  the Director of Financial Aid and the Vice President for Enrollment Management and Communications.
• Enhancing the Powerfaids and Jenzabar databases to ensure the correct transfer of data. Revising and updating the selection sets and report parameters in the Powerfaids system to match up information in both systems.
• Providing customer service and counseling to students and parents via telephone or in-person regarding financial aid programs and sources of tuition financing. Monitor dollar amounts on student accounts.
• Managing the Federal Work Study and University scholarship  programs.
• Preparing and communicating financial aid packages to students through in-person meetings, mail and/or electronic notification. Managing the verification process.
• Performing federal student verification procedures to comply with Title IV federal guidelines.  
• Managing the front desk operations, providing excellent customer service to students and families and training others to do the same through personal involvement.
• Presenting to students and families at various on and off-campus events.
• Managing the financial aid budget, providing regular updates aexpenditures, and student profiles in order to ensure budget goals are met. 

Bachelor’s degree in a related field. Proficiency with Microsoft Office plus at least three years of effective experience is required. Powerfaids, Edconnect, COD, and Jenzabar skills are a plus.

Assistant Clinical Supervisor (Req. 2352)

Salary: $75,000.00 Annually

Caldwell University invites applications for a full-time Assistant Clinical Supervisor. Reporting to the Director, the Assistant Clinical Supervisor is responsible for collaborating with the Assistant Director of Training to  further develop center-wide systems and overseeing their implementation for the Center for Autism and Applied Behavior Analysis. Job duties include, but are not limited to:

• Developing and implementing communication and evaluation systems and overseeing the implementation of these systems.
• Maintaining the center’s manual and administrative policies and procedures.
• Implementing procedures for training graduate, graduate assistants/fellows, practicum students, interns, and employees based on empirical recommendations.
• Collaborating with clinical supervisors, assistant director of training, and graduate assistant/fellows on guideline protocols and curriculum needs for learners.
• Analyzing progress of learners, graduate assistants/fellows, practicum students, interns, and employees through data analysis and objective evaluation.
• Providing training to graduate assistants/fellows in their evaluation of graduate practicum students, undergraduate interns, and employees.
• Assisting the assistant director of training with assignments of graduate students to learners and scheduling requirements based on learner’s needs.
• Providing scheduling recommendations to the assistant director of training based on learner needs.
• Assisting clinical supervisors with conducting research.

A Master’s Degree in Applied Behavior Analysis or related area, special education certification, board certification in behavior analysis, and prior assistantship completion is required. 

Access Services Librarian (Req. 2348)

Salary: $45,000.00 To $47,965.00 Annually

Caldwell University invites applications for a full-time Access Services Librarian. Reporting to the Library Director, the Access Services Librarian is responsible for managing all aspects of Library Access Services (circulation, reserves, stack maintenance, and the integrated library system-ILS),  supervising staff and student workers, sharing reference and instruction responsibilities with other librarians, and preparing/promoting Library exhibits. The Librarian is expected to work occasional evenings and weekends during the University-wide activities. Job duties include, but are not limited to:

• Manage daily activities of the Circulation Department.  Oversee workflow, assign work tasks, resolve problems, and prepare work records. Oversee the collection and handling of fees and fines. Prepare notices and run reports. Report delinquent accounts to the Bursar’s office or Registrar. Maintain and track reciprocal borrowing and interlibrary loans, and report to representatives from various consortia. 
• Manage the Library Circulation Desk.  Make decisions regarding policy interpretations. Respond to inquiries for library materials, services, and information. Manage print and electronic course reserves and maintain the course reserves list.
• Serve as systems administrator for the library systems / Integrated Library System (OCLC WMS). Work with vendors and the University IT department on installation and ongoing maintenance. Track and report operating problems to vendors. Maintain current knowledge regarding upgrades and new features for the ILS. Prepare and run reports for information and maintenance of the library systems as needed.
• Supervise and train support staff and maintain related work records, including attendance and timesheets. Supervise the Direct Hire and Federal Work Study program for the library. Hire, train, and schedule student workers. Process timesheets and monitor hours worked for compliance with Federal Work Study awards.
• Provide in-person and virtual reference services, including in-depth research employing a combination of print and electronic resources, to students, faculty, and staff.
• Teach information literacy sessions to undergraduate and graduate students as needed in conjunction with a team of librarians. Serve as library liaison to assigned departments.
• Create and update library publications, including LibGuides, which foster the development of information literacy skills and competencies.
• Create book displays and promote library resources.
• Maintain awareness of best practices, trends, emerging technologies, and issues in academic libraries, particularly in access services.

Master’s degree in Library and/or Information Science from an ALA-accredited institution. 

One to three years of effective academic library experience, and especially experience with library management systems, is preferred. Excellent written and verbal communication skills with strong customer service and supervisory skills. The position may involve covering one evening shift per week and about one Saturday per month in a staff rotation. 

Director, Admissions (Req. 2322)

Salary: $100,000 Annually

Caldwell University invites applications for a full-time Director of Admissions. Reporting to the Vice President of Enrollment Management and Communications, the Director is responsible for implementing the University’s recruitment plans for undergraduate admissions, coordinating admissions initiatives, including all on and off-campus recruitment activities, and supervising staff.

Applications will be accepted until December 31, 2025, with a start date in January 2026.

Job duties include, but are not limited to:

• Direct supervision and training of the undergraduate admissions staff. Prepare performance evaluations for direct reports, mediate disputes, and set priorities.
• Direct, coordinate, and assist counselors and assistant director(s) in territory management research, data collection, and preparation of presentations to the Vice President.
• Review admissions files for merit scholarships and special admissions categories.
• Perform recruitment functions, attend college fairs/visits, contact students, including interviews, telephone, e-mail, and provide tours.
• Coordinate individual activities and employee involvement at each on-campus and off-campus recruitment event, including open houses, guidance counselor meetings, and advisory boards; recruitment events, and programs. Serve in a speaking role at recruitment events to promote the University.
• Assist with marketing initiatives and work with vendors on how to best promote the University.

Bachelor’s degree plus 5 or more years of effective experience.

Website Development Specialist (Req. 2305)

Salary: $55,000- $58,000

Caldwell University invites applications for a full-time (in-person, on-campus) Website Development Specialist. Reporting to the Assistant Vice President, the University Marketing and Communication supports the day-to-day management and ongoing improvement of Caldwell University’s website and related digital properties. This entry-level role combines content editing, front-end web development, and collaboration with internal departments to ensure our web presence is accurate, engaging, and user-friendly.

• Maintain and update website content to ensure accuracy, consistency, and alignment with university branding and voice.
• Respond to and implement web update requests in a timely, organized manner—balancing multiple priorities with accuracy and attention to detail.
• Collaborate with university departments to enhance site content, usability, and design, recommending improvements where appropriate.
•  Assist in front-end development and light technical enhancements using HTML, CSS, JavaScript, and WordPress plugins.
• Support website accessibility and compliance with ADA guidelines, running periodic reviews and implementing updates as needed.
• Coordinate with third-party vendors (e.g., hosting, support) as needed, in collaboration with IT and Marketing leadership.
• Contribute to the broader Marketing & Communications team strategy, participating in planning and identifying ways the website can support institutional goals.
• Perform routine quality assurance checks and contribute to web governance efforts.

Bachelor’s degree in Communications, Marketing, Computer Science, or a related field required. Candidates should have 1 to 3 years of hands-on experience working with web content or websites, ideally in a WordPress environment. Familiarity with HTML, CSS, JavaScript, and PHP (basic to intermediate). Experience using content management systems (CMS), preferably WordPress. Strong attention to detail and organizational skills; ability to manage multiple projects simultaneously. A collaborative, solution-oriented mindset and willingness to learn new technologies and best practices is needed.

Admissions Counselor (Req.2302)

Salary: $47,000

Caldwell University invites applications for a full-time Admissions Counselor. Reporting to the Director of Undergraduate Admissions, the counselor will be responsible for representing the Admissions Office at various events, processing and reviewing applications for admission, and communicating with students and parents regarding the admissions process. Job duties include, but are not limited to:

• Attend college fairs and individual school visits at high schools and community colleges. Develop relationships with high school counselors, parents, and prospective students.
• Attend and assist with admissions activities for campus events.
• Review domestic and international applications; make general acceptance decisions and refer freshman connect and denies to the Director; input evaluation and student information into the database. Maintain accurate and up-to-date information on systems.
• Correspond with prospective students regarding admission applications via telephone, e-mail and written communication. Answer inquiries and interview prospective students.
• Maintain up to date knowledge of University academic programs, support services, financial aid and billing procedures.
• Manage all facets of special student categories (i.e. international, music/art programs, health affiliation, dual degree, honors program)
• Meet with and conduct tours for parents and students.
• Prospective student, applicant and inquiry data entry.
• Serve as a Designated School Official (DSO-Immigration Compliance Officer) to the Department of Homeland Security’s (DHS) Immigration and Customs Enforcement Division (ICE) in international student immigration-related matters, including the issuing of the Form I-20; entering, updating, maintaining, and tracking of Student and Exchange Visitor Information System (SEVIS) records to ensure they are current and in compliance. Monitor statistical operational records, as needed.

Bachelor’s degree required. One to two years of effective experience preferred. Must be available to work evenings and weekends. Must have a valid driver’s license and be available to travel during peak recruiting times.