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Administration – Full Time

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an EOE.
www.caldwell.edu


Development and Alumni Affairs Associate (Req #1301)

Caldwell University invites applications for full-time Development and Alumni Affairs Associate. This position supports a team of professionals on a variety of projects including, but not limited to; gift processing, prospect research, donor relations, special events logistics, database management, assisting with grant reporting, and assisting with sending online and direct mail appeals. Specific job duties include, but are not limited to;

  • Processing donations and issuing gift receipts.
  • Updating donor and alumni information in Raiser’s Edge.
  • Conducting prospect research on current and prospective donors, alumni and friends.
  • Running reports and queries for development staff as needed.
  • Providing general administrative support as needed.
  • Assisting with special event logistics to engage alumni and donors. Coordinating with facilities management, vendors and catering. Managing guest registration.
  • Assisting with stewardship activities related to the University’s scholarship program.
  • Assisting with direct mailings and online appeals that support the annual fund.
  • Collecting and managing data for grant reporting requirements as directed.
  • Executing the University’s social media and communication strategy to alumni as directed.

Knowledge equivalent to a Bachelor’s degree plus one to two years of effective experience is required. Must be available evenings and weekends as needed. Must be proficient in Microsoft Office applications (Word, Excel, Powerpoint) and database management. Experience working with Raiser’s Edge is preferred. The successful candidate will possess strong interpersonal and organizational skills with attention to detail and accuracy; excellent oral and written communication skills and discretion when handling and storing confidential data. Must be a team player and build effective relationships across all levels of the institution. Candidates must be willing to support the Catholic Dominican mission of the university.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/jobs/apply/posting.html?client=caldwellu&jobId=181091&lang=en_US&source=CC3


Enrollment Services Assistant/Registration Representative (Req# 1282)

Caldwell University invites applications for a full-time Enrollment Services Assistant/Registration Representative. Reporting to the Associate Registrar the Assistant is responsible for creating a welcoming environment in the Center for Advising, Registration and Enrollment Services and providing assistance with financial aid, bursar, advisement and registration needs. Specific job duties include, but are not limited to;

  • Providing a high level of customer service to all who enter or contact the Center for Advising, Registration, and Enrollment Services. Monitoring common email inboxes and taking appropriate action in a timely manner, as needed.
  • Applying University regulations and policies and acting in compliance with FERPA.
  • Processing registration related paperwork and performing data entry. Removing holds when necessary and confirmed. -Assisting with the creation of course offerings.
  • Notifying students of registration dates, withdrawal deadlines, and dop/billing dates.
  • Producing unoffical/offical transcripts and enrollment verifications as needed.
  • Assisting with Commencement and related duties. Releasing diplomas as needed.
  • Accepting and reconciling payments.
  • Assisting with financial aid processes such as interpreting student’s financial aid award, and student loans.
  • Scheduling appointments as needed.
  • Performing general office support duties such as copying, filing, processing mail, etc.
  • Assisting others with navigating student on-line portal.

Associate’s degree plus one to two years of effective work experience is required. Must be proficient in Microsoft Office applications such as Word, Excel, PowerPoint and data entry and data interpretation. Bachelor’s degree is preferred. Must be available to work at least one night per week on a rotational/seasonal schedule and weekends as needed. Must be available to work commencement. Prior experience working in a college or registrar’s office is a plus. The successful candidate will be a team player with excellent written and verbal communication skills who can provide excellent customer service while multi-tasking. Must also be deadline driven, pay attention to detail, and handle confidential and sensitive information. Candidates must be willing to support the Dominican Catholic, liberal arts mission of the University.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/jobs/apply/posting.html?client=caldwellu&jobId=178393&lang=en_US&source=CC3


Administrative Assistant

Caldwell University invites applications for a full-time, temporary Administrative Assistant. This grant funded position is available immediately through the next two years to support the Spirituality and Leadership Institution with additional responsibilities supporting Graduate Studies. Job duties include, but are not limited to;

  • Providing administrative support to the Institute Director and interim Director, Graduate Studies. Providing front desk reception to include greeting visitors, answering phones, and following up on all inquiries, and prioritizing customer issues.
  • Performing general office duties to include preparing correspondence, faxing, and filing, photocopying, establishing and maintaining files, mailings, processing incoming and outgoing mail, scheduling and canceling appointments. Assisting with social media content as instructed.
  • Coordinating and managing logistics of two weekend off-campus retreats and a one-week residential “Spirituality and Society” summer program on campus.
  • Assisting with assessment and research administration and data integration, new grant solicitation and sharing outcomes externally.
  • Maintaining appropriate records and confidentiality including personal data and financial credit card/bank data and staff evaluation forms and program budgets.
  • Assisting with the creation of publicity appealing to the target audience of high school juniors utilizing all aspects of social media as well as written letters of outreach. Creating, maintaining and updating data for adult “influencers” including parish youth ministers, school principals, high school parishes, etc,, and preparing mail merge mailings and emails.
  • Monitoring and overseeing supplies necessary for the functioning of the institute within the allotted budget and assets.

Knowledge equivalent to an associate’s degree plus one to three years of relevant experience is required. Bachelor’s degree is preferred. Proficiency in MS Office, Google applications, and a variety of social media platforms is also required. Work schedule will vary daily during the months of May, June, and late September/early October with multiple evenings and weekends required during those periods. Must be able to travel to offsite locations as needed. The successful candidate will demonstrate a passion for the program mission and be comfortable working with high school youth and their parents/guardians, youth ministers and teachers. This person will also demonstrate computer competency including the use of social media platforms. The successful candidate will also be a team player with excellent organizational and communication skills, customer focus, and one who anticipates needs. Candidates must be willing to support the Dominican Catholic, liberal arts mission of the University.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/jobs/apply/posting.html?client=caldwellu&jobId=176090&lang=en_US&source=CC3


 Project Assistant

Caldwell University invites applications for a full-time Project Assistant. Reporting to the Vice President for Institutional Effectiveness, the Project Assistant will be responsible for providing support in the areas of risk management, strategic planning, assessment, and human resources. This position is also responsible for assisting in budget monitoring and planning for all departments under the Institutional Effectiveness Division. Specific job duties include, but are not limited to;

  • Assisting the Vice President with assessing and recommending solutions to identified risks on campus.
  • Providing administrative support for preparing and gathering reports.
  • Providing analytical support for reviewing report data.
  • Assisting the Director, Assessment in the midyear and annual assessment of the strategic plan.
  • Serving as a database manager and IT support for the Human Resources (HR), Assessment and Strategic Planning databases as directed by the Vice President for Institutional Effectiveness.
  • Updating portal information for functional areas in the Institutional Effectiveness Division, including the employee directory.
  • Providing administrative, technical and logistical support for all areas in the Institutional Effectiveness Division.
  • Providing day to day support to the Vice President for Institutional Effectiveness including ad hoc project work.

Bachelor’s degree with additional experience using databases and computer applications, specifically Microsoft Office Suite and Google applications, especially Word, Excel, and PowerPoint, plus 12 to 18 months of effective experience is required. The successful candidate will be organized, detail oriented, anticipate needs, possess timely and accurate verbal and written communication skills, and be able to effectively communicate across all levels of the institution.Candidates must be willing to support the Dominican Catholic, liberal arts mission of the University.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/jobs/apply/posting.html?client=caldwellu&jobId=175092&lang=en_US&source=CC3


Research Analyst

Caldwell University invites applications for a full-time, Research Analyst. Reporting to the Director, Institutional Research and Assessment, the Research Analyst is responsible for accurate data collection and maintenance, preparing and analyzing reports to support institutional initiatives and planning, and completing external reports. Specific job duties include, but are not limited to:

  • Assisting with the gathering and verification of institutional data including the development of complex database queries related to enrollment and completion
  • Completing federal, state, and higher education reports and surveys for the University in compliance with mandated deadlines
  • Assisting academic and administrative departments in data collection and analysis as well as in survey development and development
  • Preparing presentations and dashboards to communicate information to various campus audiences
  • Supporting and assisting with the annual institutional report for MSCHE and providing institutional data for grant applications
  • Assisting academic departments in addressing accreditation requirements by providing data and assisting with data analysis and surveys for accreditation reports and visits
  • Designing and preparing analysis and reports for internal users including annual College Fact Book
  • Maintaining Institutional Research website, portal pages, and calendars
  • Collaborating with the Director of Institutional Research and Assessment on strategic projects

Bachelor’s degree in a related field plus 12 to 18 months of effective experience is required. Advanced proficiency in Excel is required. Knowledge of SQL, Tableau, SPSS, Qualtrics or similar programs is strongly preferred. Experience with higher education SIS database such as Jenzabar is preferred. Research-related work experience a plus. Candidates with experience/coursework in research design, statistics or data analysis will be considered. The successful candidate will be organized, able to handle competing priorities, able to handle confidential and sensitive information and be detail-oriented. The successful candidate must also be able to effectively prepare written communications and be able to explain technical and statistical information in understandable terms. Candidates must be willing to support the Catholic Dominican mission of the university.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/myportal/ess/recruitment/internalPostingPreview.faces?client=caldwellu&jobId=174732&lang=en_US&source=CC2


Reference Services/Archives Librarian (1278)

Caldwell University invites applications for a full-time Reference Services/Archives Librarian. Reporting to the Head, Librarian Public Services for providing reference and instructional services in collaboration with the Library’s Discovery Services Team. He/She provides research assistance and technology expertise to faculty, staff and students. Responsible for organization and management of the University Archives. Specific job duties include, but are not limited to:

  • Providing in-person and virtual reference services, including in-depth research consultations to students, faculty and staff employing a combination of print and electronic resources.
  • Participating in the Information Literacy Instruction program by providing point-of-need instruction to students, faculty and staff and teaching classes as needed.
  • Handling day to day operation of the University archives and fulfilling archival requests for on campus visitors, faculty, staff and students.
  • Developing, arranging, preserving, and describing archival collections in accordance with accepted standards and practices.
  • Creating and updating library publications, including LibGuides, which foster the development of information literacy skills and competencies.
  • Serving as liaison to academic departments as assigned.
  • Developing and managing subject-area collections in support of the curriculum of the assigned department(s).
  • Partnering with instructional faculty within assigned department(s) to help students achieve research related learning outcomes, including information literacy competency.
  • Promoting awareness of library and archival resources.

Master’s degree in Library Science from an ALA accredited institution plus a minimum of one to three years working in an academic library is required. Must be proficient in Microsoft Office applications (Word, PowerPoint, Excel). Must be available to cover one evening shift per week and Saturday on the weekend staff rotation. Experience providing reference assistance and instruction is expected. Knowledge of basic archival principles and practices is also expected. The successful candidate will be a dynamic, forward thinking professional dedicated to proactive, user centered service. The candidate will also have the ability to innovate and thrive amidst rapid organizational and technological change. This individual will be expected to explore, evaluate and encourage deployment of emergent technologies into library programs and services, particularly those related to assigned department(s). Good communication skills and the ability to build effective relationships across all levels of the institution is also expected. Candidates must be willing to support the Catholic Dominican mission of the college.

Applicants must submit a resume, cover letter specifying position, and a list of three professional references including complete contact information.

To Apply:
https://workforcenow.adp.com/jobs/apply/posting.html?client=caldwellu&jobId=177701&lang=en_US&source=CC3