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Move- In Information
FALL 2025 ASSIGNMENTS:
We make every effort to accommodate special requests for specific rooms and roommates. If you requested a student as a roommate who did not complete a housing application and is not on the portal, we are not able to match you until they are approved in the portal. Please encourage them to complete their housing progress.
- Once confirmed, Fall 2025 Assignments will be uploaded to the Housing Portal and you will be able to see your roommate and room number on the portal. If you did not select a roommate, the system will match you with another student based on the answers to the roommate questionnaire.
- All room assignments will be confirmed and added to your bill for continuing students who selected a room and can be viewed in the Housing Portal
- All assignments for NEW students will be confirmed for students who have completed their housing applications and can be seen in the housing portal.
- Once assigned, students can contact their roommates via email in the portal to coordinate what to bring.
MOVE-IN INFORMATION
MOVE-IN REQUIREMENTS:
- You must have a confirmed assignment
- You must be cleared by Student Accounts, meaning your bill must be paid/satisfied
- You must be cleared by Health Services, by completing and submitting all required immunization forms.
You will not be able to move into the residence halls unless those clearances are secured and Residence Life is informed by those offices that you are CLEARED to move in. Contact those offices directly to confirm clearance or contact us at [email protected].
Move in for Fall of 2025 will be the following:
August 18-19, 2025 International Student Move-In
August 18, 2025 Athletes Move-In (Volleyball, Women’s Soccer, Men’s Soccer ONLY!)***
August 22, 2025 First Year Move-In
August 24, 2025 Upperclassmen Move-In
Move-in info will be sent to the student’s Caldwell email the first week of August. Students with any challenges moving in during their specific dates and they can absolutely not be able to move in as scheduled, please contact the office of Residence Life at [email protected]
ACCOMMODATIONS
- Students requiring housing accommodations must contact the Office of Disability and Accommodations directly. Residence Life does not process these requests but we are happy to connect you.
International & Out of State Student Resources
In area hotels
Caldwell University and the Office of Residence Life, does not promote or endorse any off campus hotels. As a resource, some close area hotels are listed below for those traveling to campus for extended stays or looking to acquire a short stay before/after occupancy dates.
Hampton Inn & Suites Fairfield
Address: 118-124 US-46, Fairfield, NJ 07004|
Phone: 973-575-5777
Best Western Plus Fairfield Executive Inn
Address: 216 US-46 #234, Fairfield, NJ 07004
Phone: 973-575-7700
Courtyard by Marriott West Orange
Address: 8 Rooney Cir, West Orange, NJ 07052
Phone: 973-669-4725
Breaks and Procedures:
When the University is closed for a break listed below, the residence halls & dining hall are also closed. Please be prepared to vacate during these times. There will be special arrangements made for international students who cannot find other means but they must apply. There will be a form provided to request special accommodation during these break periods. If the form is not returned by the due date an additional accommodation is still needed, nightly fees will apply.
- Thanksgiving Break: Wednesday, November 26, 2025-Sunday, November 30, 2025
- Labor Day Break: Monday, September 1, 2025
- Columbus Break: Saturday, October 11, 2025-Tuesda, October 14, 2025
Winter Break:
Winter break is not included in the housing contract and has specific criteria and fees associated with this session. Those eligible to apply are those current residential students who are returning for the following spring as a resident and are either taking a winter course, working on campus, or are international. Additionally, each student must be in good academic, financial and judicial standing. There is an application process that is sent out in late October to apply for the winter housing. There is no meal plan associated with the fee to reside on campus during the winter session. The Office of Residence Life does not charge the winter session as a week by week basis but rather by the entire session. Fees are determined each year and posted on the application. Please make arrangements to vacate the halls during this period.
Break Eligibility: Students must be in good financial, academic, and judicial standing to reside on campus during any break period. If a student has a current conduct case from the academic year or previous (for summer break), a student will be denied the application for the break. Additionally, the student must be a returning resident for the Spring semester or following academic year (for summer), in order to be considered for break. If a student does not meet the eligibility requirements housing will not be granted. There is a limited amount of space for all break periods.