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How to Become a Resident Student

ForĀ incoming students, becoming a resident happens by first letting Admissions know of your status on your application and providing a deposit of $450.00 (this includes $400.00 non refundable housing deposit as well as a $250.00 university deposit).Ā 

Each week during the application period (February-June), automated emails will be sent to incoming resident students via your Caldwell email address, prompting you to log in to the Residence Life application website. On this site, you will fill out the housing application, read the terms and conditions, and sign the housing contract. The priority filing date is June 1. Applications received after June 1 will be placed on the waiting list. Those who meet the deadline will receive housing information via Caldwell email during the 2nd week of July, prior to check-in.

Each residential student must be cleared by health services in order to reside on campus which requires several clearances. The health forms and filing dates are located on the health services website for download.  For important check in and check out dates, please refer to the Move-In Information page. 

Current commutersĀ who wish to become residents must email residencelife@caldwell.edu to inquire about availability. After that, you should make a non-refundable $400.00 deposit via the link available on the Residence Life portal page.Ā  The next step is to see Financial Aid to have your package reassessed to determine out of pocket costs for residing on campus. Each residential student must be cleared by Health Services in order to reside on campus. The health forms and filing dates are located on the health services website for download. If there is availability, you will be assigned. If there is no availability at the time of application, you will be placed on the waiting list.Ā 

Returning residents wishing to remain residents for the following academic year will receive information each year about where to send deposits and how to participate in room selection (applications and deposits) via your Caldwell University email. This information is also on the Residence Life portal page beginning in February of each year and Room selection takes place in April for the following academic year. 

Please note, it is expected that you will read and understand the Residence Hall Contract in its entirety since the you have assumed full responsibility for complying with its contents. In the event that you cannot live within the confines of this agreement, you may be asked to leave the residence halls. The housing contract is for a term of one academic year and breaking a contract for any reason will result in a $350.00 cancellation fee plus applicable occupancy fees. 

How to Request a Roommate (Incoming Students Only)

Requesting a roommate? After you sign into residence, you will locate your roommate code on the top right hand corner. This is the number you need from your desired roommate and they need this number from you.

In order to request each other please follow the steps below:

  1. Sign into the website, click on ā€œstart nowā€ application
  2. Click on part 2: Roommate Group
  3. Make sure the term is set for (Semester)
  4. Click the ā€œFind someone you know tabā€
  5. Enter their roommate code
  6. This will then send them an invite for them to accept
  7. After they accept you, the system will recognize your roommate group

You will only be placed with this person, if they mutually accept you. If they do not accept you, you will not be placed with this person. All roommate requests must be received by June 1 of each year.

Applying After the deadline

Residence Life will assign incoming residents who have filled out the housing application and paid deposits until June 1 to available spaces. After this deadline, those who apply and pay deposits will be added to the wait list that contains returner students. Being on the waitlist is not a guarantee of obtaining housing.Ā  Students will be given a space if available and will continue on the waitlist until they receive one or the semester begins. With being on the waitlist, they accept to receive whatever space is available. Once a student receives an assignment, if they cancel they will receive a cancellation fee of $350.00.Ā 

Request for Special Accommodation 

Priority Deadline June 1

Process: 

  1. Students must contact the Office of Accessibility Services to get an intake form and accommodation form. 
  2. Once forms are received by the Office of Accessibility Services,  the SAT (Special Accommodation Team) meets bi-weekly to make approvals/denials
  3. Students then receive email from the Office of Accessibility Services about approval or denial.
  4. After that, Residence Life works to provide the accommodation and notify those affected of such accommodation. 

**Please note, The Office of Residence Life cannot accept any paperwork regarding accommodations. All paperwork and application for special requests must go through the Office of Accessibility Services. Please contact them directly for process and application questions. 

Office of Accessibility Services at Caldwell University
Student Center, First Floor
Hours of Operation: Mon-Fri 8:30am-4:30pm
Phone: 973-618-3645
Fax: 973-618-3488
Elizabeth Skinner, MA, MAA, LDT-C,
Director of Accessibility Services
Email eskinner@caldwell.edu