FAQs – Advising

 1- How many credits do students have to take each semester?
Depending on their major, a student must complete a minimum of 120 graduation credits. Students generally take a minimum of 12 credits (full time status) and a maximum of 18 credits, with an average of 15 credits.

  • Less than 12 credits during add/drop period – student must fill out the “Enrolled in Less Than 12 credits” form from the Registrar or online and must meet with Financial Aid and advisors. Student cannot live on-campus.
  • Less than 12 credits after withdrawing from a class – student must meet with Residence Life (if live on-campus) in addition to advisor signatures.

2- Do developmental courses count towards graduation credits?

Developmental courses, courses which start with a “0”, (ie. MA 085, MA 090) do not count towards the minimum 120 graduation credits. They do count towards semester course load (ie. 12-18 credits).

  •  Students must complete the sequence, ie. MA 085-MA 090-MA 112 or EN 101-EN 111

3- Can students repeat courses?

Students should be advised to repeat courses for two specific reasons:

  • Major requirements: Students must achieve a minimum 2.0 in their major courses. Any major courses with less than a grade of a C must be repeated to count towards the major.
  • Raise GPA: When a student repeats a course, the new grade is calculated into their GPA and the former grade is no longer included. Both grades will remain on the student’s transcript.

Students cannot receive graduation credits twice, ie. Students who repeat a course they received a D in will receive 3 credits for two courses. Students who repeat a course they received a F in will receive 3 credits for the two courses.

4- What type of courses can traditional undergraduates take?
Fall/Spring Semesters

  • Students can take daytime and evening courses (freshman are strongly discouraged during their first year) and are listed as sections 001-040. Writing Intensive courses are listed as sections 025,026,027.
  • Students with 30-59 credits and a GPA of 3.00 or at least 60 credits and a GPA of 2.75 may request permission to take Saturday Accelerated courses to Joann Gonzalez-Generals; they are listed as sections 065 or 066.

Summer Session

  • Students can take daytime and evening courses and are listed as sections 001-040. Writing Intensive courses are listed as sections 025,026,027.
  • Students with 30-59 credits and a GPA of 3.00 or at least 60 credits and a GPA of 2.75 may request permission to take distance learning courses (external and online) to the Executive Director for Student Success. Students will be limited to two distance learning courses and should be aware that these courses require significant independent work and self-discipline and also attendance in an Online or On Campus Orientation is required. Online courses are listed as section 500. External Courses are listed a sections 100-150.

5- Is there a suggested order to complete the CORE requirements?

All Freshman are pre-packaged into their first-semester classes through a general combination of Freshman Seminar, English, Math, Modern Language, and two other CORE/major courses based on SATs, High School grades, and the Accuplacer.

  • Students may not drop/withdraw from developmental classes.
  • Students are then advised to take a variety of courses to fulfill their CORE and explore their potential major(s).
  • English, Math, Modern Languages should be completed during a student’s first year.
  • Pre-requisites towards potential major(s), ie. CS 115, MA 112 (Business), PS 150 (Psychology), CJ 201 (Criminal Justice), CO 201 (Communication Arts), should be completed during the first year.
  • Students must complete sequence courses, ie. MA 085090-112, EN 101-111.
  • Modern Languages – OLD CORE: Students should complete their two course sequence. NEW CORE: Students should be advised to consider taking the 2nd course sequence to fulfill the Enriched CORE in sequence.
  • Second Writing Intensive (sections 025, 026, 027) should be completed by a student’s sophomore year, soon after EN 111 (their first writing intensive). A WI course is chosen from a CORE requirement. Students with over 30+ transfer credits are waived from the second writing intensive requirement.
  • Electives – most majors have room for students to explore and take courses outside of their major and CORE, particularly with the new CORE requirements. The number of electives allowed by major is printed in the Undergraduate Catalog.

6- Can students take courses off-campus and receive credit?
We strongly advise students to take courses in the winter and/or summer here at Caldwell, however sometimes this may not be an option.

  • Students must receive pre-approval from their advisor, Chair of the Department, and the Executive Director for Student Success through the “Approval For Course At Another Institution” form from the Registrar or online.
  • Students must attain a C or better and the official transcript should be sent to the Registrar.
  • Students may receive graduation credit and fulfillment of a requirement, but the grade will not transfer towards their Caldwell GPA unless taken at Caldwell.

7- How do students remove a registration hold?
A student can have several different kinds of holds preventing them from registering for classes.

  • AD: Advising Hold. Student must meet with their Academic Advisor to receive registration clearance and to be able to register by paper (with advisor’s signature) or online. Students-Athletes with an AH hold cannot register online.
  • AH: Athletic Hold. Student-Athletes must all meet with their faculty advisor first, and then with the Director of Advisement to register for classes. They cannot register online or have this hold removed. Director of Advisement is on the 2nd floor of Alumni Theatre.
  • AR: Tuition Hold. Student must follow up with the Bursar regarding outstanding tuition due. The Bursar is located in Aquinas Hall, Rm. 106.
  • CT/HT: Transcript Hold. Transcript is owed to the Registrar on the 1st floor of Aquinas Hall.
  • FA: Financial Hold. Forms are due to the Financial Aid on the 1st floor of Aquinas Hall.
  • HE: Health Hold. Student must follow up with the Health Center and submit missing health documentation. Health Center is located on the Mary Joseph Residence Hall, Rm 301.
  • TH: Transcript Warning. A small amount of money is still owed to the Bursar, but student can still register.
  • SE: Student Life Hold. Student must meet with Dean of Student Life in Student Center Bldg.

8- When and how do I clear an advising hold for my advisee?
Academic Advisors must first meet with their advisee to discuss course selection. Remember that advising is not just about signing off on a registration form, but having a larger conversation about a student’s academic plans and goals.

Instructions for Registration Clearance:

  1. Log in to the portal
  2. Click the ‘Faculty’ tab
  3. In the ‘Advisee Roster’ box, select ‘Advisee Status: Need Registration Clearance’
  4. Select ‘Term: 2012 Spring Semester’ or ‘Term: 2011 Winter Semester’
  5. Click Search
  6. A list of advisees needing clearance will be shown.

After meeting with your advisee, click the ‘Grant’ button to allow registration.

This clearance must be granted for BOTH Spring and Winter semesters or Fall and Summer semesters

Traditional undergraduate students will not be allowed to register until the ‘Grant’ button has been clicked.

9- Who do I contact if my advisee’s Degree Audit is not updated?

Contact Rachel Roth in the Registrar’s office at rroth@caldwell.edu.

  • Remember that any waivers or course substitutions must first be approved by the Advisor, Department Chair, and Executive Director for Student Success by the “Waiver of Requirements” form.

10- What’s the rule with credits?

  • -Developmental courses do not count towards the minimum 120 graduation credits.
  • -A minimum of 30 credits must be taken at Caldwell University (transfer students).
  • -The last 30 credits must be taken at Caldwell University (academic year, summer, winter).
  • -Half a student’s major must be taken at Caldwell University (transfer students).
  • -Under the new CORE, students cannot double count courses from the Enriched CORE to their primary major. They may double count up to two with a minor.

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