Policies and Procedures

THE DRUG & ALCOHOL POLICY


The drug and alcohol policy can be found here.


VISITATION & GUEST POLICY


Guests are welcome in the first floor parlors until 1:00 a.m. No guests are permitted to sleep in any of the lounges.


Non-Resident Visitation Policy
All non-resident visitors must sign in at the front/security desk, and leave a valid, signed photo ID that provides date of birth. The visitor is required to wear the “Visitor” badge provided at all times during the visit. Designated visitation hours must be observed (Sunday – Thursday 11:00 a.m. to 1:00 a.m.; Friday and Saturday 11:00 a.m. to 2:00 a.m.)


Resident Visitation Policy
A resident is defined as a Caldwell College student who currently resides in the residence halls. All resident visitors may sign themselves into the residence hall that they are visiting. The resident visitor must sign in at the front/security desk and leave their Caldwell College ID. Designated visitation hours must be observed (Sunday – Thursday 11:00 a.m. to 1:00 a.m.; Friday and Saturday 11:00 a.m. to 2:00 a.m.)


REGULAR RESIDENCE HALL QUIET HOURS POLICY


As a Catholic College in the Dominican tradition, we strive to build on the four pillars of Dominica Life; Community, Prayer, Study and Service. Within our residence halls, our community must be mindful of others and live with respect for one another. In order to accommodate the needs of all and provide an atmosphere conducive to study, Mother Joseph Residence Hall and Dominican Hall have quiet hours strictly enforced from 11:00 p.m. until 10:00 a.m. No music, voices, or other noise should be heard outside the room, in the hallway, stair cases, and lounge areas or in front of the residence halls during quiet hours. Rosary Residence Hall is a 24-hour quiet Hall.


Regular Residence Hall Quiet Hours are in effect during the following times:



  • Sunday through Thursday 11:00 p.m. to 10:00 a.m. 

  • Friday and Saturday 1:00 a.m. to 10:00 a.m. 

  • During the week of final exams, 24-hour quiet hours are enforced and are expected to be maintained. 

  • Please note that 24-hour courtesy hours are in effect in all residence halls year round. Therefore, regardless of the time of day, residents should be respectful of one another by lowering noise levels when asked by a fellow student. 


PETS


Pets of any kind are NOT allowed in any Residence Hall with the exception of fish. The largest fish bowl you may have on campus is a 1/2 gallon fish bowl. Any resident student found violating the pet policy is in danger of terminating his/her residence hall contract and may be asked to leave the residence hall. There is one exception to the policy in the form of service animals. Residents found with a pet will be required to remove the animal from the residence hall immediately. Residence Life reserves the right to confiscate any pets until they can be returned home.


SMOKING


Smoking is prohibited by law anywhere inside the residence halls. To promote wellness of body, mind, and spirit, of all resident students you must also be a minimum of 25 feet away from the residence halls if you do smoke.


CAMPUS SECURITY


Caldwell College understands the importance of a safe and secure campus environment and strive to maintain a campus security system that provides protection for students, faculty and administrative employees. Guards are on duty from 9:00 p.m. to 8:00 a.m. in the residence halls. For the protection of all residents, all doors should be kept closed and locked. Out of concern for the safety and well being of all students living in the residence halls, any student caught propping open an outside door will be issued a write-up and a $100.00 fine. All bags, backpacks, laundry baskets and other large carriers are subject to search at the reception desk before entering the building. Students must individually swipe their Caldwell College student ID cards to gain entrance to the living quarters. Students may not congregate at the front desk or enter the reception room at any time. The view of the receptionist and/or guard may not be obstructed at any time.


CYBER-BULLYING


Cyber-bullying involves the use of information and communication technologies (i.e. cellular phones) to support deliberate, repeated, and hostile behavior by an individual or group that is intended to harm others.


The IT System of Caldwell College imposes certain responsibilities and obligations, and is subject to College policies, and local, state, and federal laws. In making appropriate use of Caldwell College computing resources students are not permitted to use mail or messaging services to harass, intimidate, or otherwise annoy another person, for example, by broadcasting unsolicited messages, or sending unwanted mail.


If the Residence Life Office and/or Vice-President and Dean of Student Life is made aware that cyber-bullying/harassment is taking place through the use of Caldwell College IT services, and/or personal technological devices, such actions will result in but not limited to judicial sanctions, community service no greater than 5 hours, Residence Life probation and in some cases housing termination and suspension/expulsion from Caldwell College. The disciplinary actions taken by Caldwell College does not shield from any criminal charges that may be taken against the harasser.


CHECK-IN/HOUSING CONTRACTS


Upon Check-In, residents must file a Room Condition Report (RCR). The filing of the RCR with the Residence Life Office constitutes an agreement and understanding between you and Caldwell College. The RCR outlines the condition of the room and/or suite upon check-in. It is expected that the student will read and understand the RCR in its entirety since he/she has assumed full responsibility for complying with its contents.


CHECK-OUT, END OF FALL/YEAR


Upon check-out, residents must remove all their belongings from their rooms. The room must be left in the same condition as filed on the Room Condition Report. Keys must be returned to the Residence Life Office. A closing memo will be issued prior to closing week. Students are responsible for reading and understanding their copy and following the given guidelines to eliminate potential problems. All residents who are not involved in commencement are required to leave the residence halls after completion of their last final examination.


FIRE ALARMS AND EMERGENCY EVACUATION ROUTES


In the event the fire alarm sounds, students must exit the building immediately. Failure to do so is considered a violation of the Fire Hazard/Smoking Policy. Students must understand that even though fire alarms may be an inconvenience and a frustration, it should never be assumed an alarm is false. Students may re-enter the building only after the building has been inspected by the Residence Life Staff and/or Fire Department officials. The Residence Life Office will conduct fire drills throughout the year to acquaint and remind students of proper evacuation procedures.


Further information regarding residence hall quiet hours can be found in the Caldwell College C-Book.


ROOM CHANGES


Room changes can be made twice during the academic year. During the first two weeks of each semester, students may apply for a room change. Students interested in changing rooms are responsible for negotiating their own room changes, and any changes must agreeable to all parties involved. If agreeable, all parties that will be making the room change must obtain a Permission To Move Form from their RAs. They will submit the completed form to their RDA for approval. If approved, the student will be able to make the move.


Consolidation: Caldwell College Residence Life Department reserves the right to consolidate vacancies by requiring any student to move to a different but comparable space.


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