All Campus E-mail System Campus Info Request Form
The Information Technology Department operates an all-campus email announcement system, to which all college employees are automatically subscribed. This system can be used by any office, or department to distribute current announcements and relevant links.
Usage Guidelines:
The following rules are intended to be the guidelines to ensure the smooth operation of the All Campus E-mail System.
Purpose of the System
The All Campus E-mail System is envisioned as a route for faculty and staff to become better informed of events on campus that concern them. It is the goal of the System to be an efficient method, both in time and resources, to get the word out to in a manner that compliments other established announcement routes and in an unobtrusive manner that does not merely frustrate the recipients.
The System is intended to be used primarily by academic and college departments, to announce events that concern a wide portion of the faculty and staff.
It is also intended that the System will help move the College towards becoming more environmentally friendly, since use of the All Campus E-mail System will help eliminate the need to do paper mailings.
Who can use it?
The System shall be open to any Caldwell College academic department or administrative department.
What can it be used for?
The System can be used for announcements of events sponsored by organizations or departments where it is judged that the event would appeal to a significant portion of faculty and staff. Rather than normal meetings, only announcements of "special" events that do not occur often should be allowed.
Examples of this include one-time events such as speakers of note, important panel discussions, and upcoming committee meetings where an important discussion will be held. The announcement of the first meeting of a newly formed group is also considered acceptable.
What it should not be used for.
• public debate or personal opinion
• political statements, political endorsements, or political fund-raising
• personal items for purchase/rent or sought for purchase/rent
• advertisements, announcements, or promotions for outside organizations or non-university-related events or concerns.
Preparing and Sending Announcements
• The email must contain contributor's name and e-mail address.
• Must be limited to 200 words or fewer and include Web addresses/links when possible to reduce text of the message and the impact on the campus e-mail system.
• No graphics or attachments may be submitted.
Click here to download the form with blanks for a summary of the content of your announcement. Fill in all fields.
When you're satisfied with your announcement, you must submit it to your Vice President for approval.
The IT Department will not alter content without the contributor's consent. When questions of clarity, accuracy, or appropriateness of the message arise, the Vice President will hold the announcement until they contact the contributor for clarification.
Once approval is received from your Vice President, you may submit the form and the VP approval to
campusinforequest@caldwell.edu. The moderator of the system will review your message and publish it upon receipt.
Please Note: For announcements to select faculty and staff groups, users are encouraged to use specific e-mail distribution lists. Creation of these distribution lists can be coordinated through the IT Help Desk.