Guidelines for Employees: Timesheets for Non-Exempt Staff
Please follow these guidelines carefully in order to ensure the accuracy of our time records and your paychecks.
- All non-exempt employees must complete weekly timesheets effective July 2, 2006.
- Complete timesheet entirely. Do not leave blanks.
- Print all information clearly.
- Use your full legal name as it appears on your social security card and on your paycheck.
- Your ID number is on your ID card and on your pay stub.
- The work week runs from Sunday to Saturday. Thus, the week-ending date will always be a Saturday.
- Enter the time you actually begin work each day, leave for lunch, return from lunch, and stop working at the end of the day. Note that you are not authorized to deviate from your regular schedule without the express permission of your supervisor. Non-exempt employees must be paid for all time worked within the same pay period. There is no provision for “comp time” however your supervisor may require you to “flex” your schedule within any given work week in order to meet the needs of the department.
- Timesheets are due in the front office of Human Resources by 3:00 p.m. on Mondays unless otherwise advised. Supervisors are responsible for reviewing the timesheet and obtaining your signature after you have completed the form, and submitting timesheets in sealed envelopes to HR. The supervisor’s signature indicates approval of the hours submitted.
- Timesheets submitted to HR that are incorrect or incomplete will be returned to the supervisor and may not be included in the payroll if not re-submitted in time. Please ensure that you have completed your timesheet correctly before your supervisor receives it for approval.
- Use only the attached form provided by HR that is available on the HR website.
June 2006