Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.
Submit letter of application, resume, and contact information for three professional references to:
The Office of Human Resources-IPP
120 Bloomfield Avenue
Caldwell, NJ 07006
Fax: (973) 618-3358
Caldwell University is an EOE.
Title : Administrative Assistant
Date Posted : 8/5/2014
Caldwell University invites applications for a full time, 10-month regular Administrative Assistant. Reporting to the Registrar, the Administrative Assistant will be responsible for creating a welcoming environment and providing general office support. Job duties include, but are not limited to;
Maintaining a strong working knowledge of the services provided by the Registrar’s Office and other University department’s to appropriately respond to inquiries. Prioritizing customer issues and following up on all inquiries, greeting visitors and answering phones.
Preparing correspondence, memos, forms, and mailings as well as sorting incoming correspondence and outgoing mail.
Providing general office support to include; compiling and entering data, and preparing reports, establishing and maintaining files and records, ordering and maintaining inventory of office supplies.
Providing budget support to include payment of invoices, maintaining department records, and reconciling accounts on an ongoing basis.
Providing support to the Registrar and Assistant Registrar for strategic planning, course scheduling, assessment and customer service initiatives.
Supporting the Registrar in organizing and assigning classroom space and creating the final examination schedule for undergraduate and graduate courses to ensure courses are assigned appropriate space and SIS is accurately updated.
Proofreading drafts of course schedule to ensure accuracy of course information.
Assisting with the execution of the Registrar’s Retention Schedule to include preparing documents for microfilming and destruction.
Assisting with Commencement related services including; ordering, proofing, and distributing diplomas to students; as well as, participating in organizing commencement activities.
Assisting with student registrations, add/drops, withdrawals, transcript and enrollment verification requests, grade changes, and other record management functions as needed.
Associate’s degree plus 2-3 years of effective experience is required. Must be proficient with Microsoft Office applications (Word, Excel, Access). Prior experience working in higher education is preferred. The successful candidate with be service The successful candidate will be detail oriented with the ability to multi-task, anticipate needs, plan and organize effectively. This person must also be able to work in a collaborative team environment with a diverse group of people and have strong interpersonal and communication skills. Candidates must be willing to support the Catholic Dominican mission of the University.