Office Support Staff Positions

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 25 undergraduate and 30 graduate programs, including doctoral, master’s, certificate and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community and excellence influence academic and campus life. For more information about Caldwell University, visit

Submit letter of application, resume, and contact information for three professional references to:

The Office of Human Resources-IPP
Caldwell University
120 Bloomfield Avenue
Caldwell, NJ 07006
Fax: (973) 618-3358

Caldwell University is an EOE.

Title : Office Assistant (temporary)

Date Posted : 9/15/2014

Caldwell University invites applications for a temporary (1 month) Office Assistant. Reporting to the Division Associate Dean, this position will be responsible for providing general office support in correspondence, maintaining calendars and schedules, reporting and submissions, assisting with events and programming, all faculty mailings, and receptionist duties.

Job duties include, but are not limited to:
• Provide administrative support to Associate Dean including preparing letters, memos, schedules, meeting organization and minute-taking and various reports(frequency of courses, course capacity, comprehensive exam results, student opinion report statistics, other data analysis etc.) using MS Office applications.
• Provide coordination and support for Division’s 11 full time and 27 adjunct faculty in a variety of areas including mail and office administration, photo-copying and correspondence.
• Serves as department receptionist fielding calls, handing mail, copier management, responding to inquiries, forwarding or referring as necessary, etc.
• Provide support for prospective adjunct faculty such as scheduling, interviews and appointments, ensuring appropriate set-up in college systems and procedures.

Knowledge equivalent to an Associate’s degree with proficiency in Microsoft Office applications (Word, PowerPoint, and Excel), electronic calendar management, plus 12 to 24 months of effective experience required. Experience working in a higher education environment preferred. Candidates must be willing to support the Catholic Dominican mission of the University.

Title : Administrative Assistant

Date Posted : 8/5/2014

Caldwell University invites applications for a full time, 10-month regular Administrative Assistant. Reporting to the Registrar, the Administrative Assistant will be responsible for creating a welcoming environment and providing general office support. Job duties include, but are not limited to; 
Maintaining a strong working knowledge of the services provided by the Registrar’s Office and other University department’s to appropriately respond to inquiries. Prioritizing customer issues and following up on all inquiries, greeting visitors and answering phones. 
Preparing correspondence, memos, forms, and mailings as well as sorting incoming correspondence and outgoing mail. 
Providing general office support to include; compiling and entering data, and preparing reports, establishing and maintaining files and records, ordering and maintaining inventory of office supplies. 
Providing budget support to include payment of invoices, maintaining department records, and reconciling accounts on an ongoing basis. 
Providing support to the Registrar and Assistant Registrar for strategic planning, course scheduling, assessment and customer service initiatives. 
Supporting the Registrar in organizing and assigning classroom space and creating the final examination schedule for undergraduate and graduate courses to ensure courses are assigned appropriate space and SIS is accurately updated. 
Proofreading drafts of course schedule to ensure accuracy of course information. 
Assisting with the execution of the Registrar’s Retention Schedule to include preparing documents for microfilming and destruction. 
Assisting with Commencement related services including; ordering, proofing, and distributing diplomas to students; as well as, participating in organizing commencement activities. 
Assisting with student registrations, add/drops, withdrawals, transcript and enrollment verification requests, grade changes, and other record management functions as needed. 

Associate’s degree plus 2-3 years of effective experience is required. Must be proficient with Microsoft Office applications (Word, Excel, Access). Prior experience working in higher education is preferred. The successful candidate with be service The successful candidate will be detail oriented with the ability to multi-task, anticipate needs, plan and organize effectively. This person must also be able to work in a collaborative team environment with a diverse group of people and have strong interpersonal and communication skills. Candidates must be willing to support the Catholic Dominican mission of the University.