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Administration – Full-Time

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff, and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity, and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.

Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity, equity, and inclusion within its community.

Director, Career Planning and Development (Req. 2084)

Caldwell University invites applications for a full-time Director of Career Planning and Development. Reporting to the Associate Dean for Academic Support, the Director is responsible for providing the leadership and fiscal oversight to ensure that students have the necessary tools and training for their professional futures. The Director will create and manage programming, events and services to engage a diverse body of undergraduate students, graduate students, and alumni in career readiness and development. The Director will be an innovative and vision-oriented leader. Job duties include, but are not limited to:
-Responsible for a comprehensive program for career exploration and planning, major advising, self assessment, job, internship and graduate school resources. Counseling and advising students and alumni on major selection, career readiness competencies, related skill development, and graduate school preparation. Engaging in ongoing professional development.
-Maintaining current technological expertise and keeping abreast of technology changes and advances related to the career development field. Overseeing on-line career management systems; career and major exploration programs, relevant database systems, etc. Reviewing and assessing career-related technology, and managing licenses and renewals. Responsible for the development and maintenance of the Career Planning and Development website and online career resources.
-Managing academic internship program, working collaboratively with Assistant Director. Advise students regarding possible sites and requirements. Overseeing collection of learning agreements and related records. Communicating with faculty and employers; evaluate experiences, and review/update policies and procedures.
-Overseeing and assisting in coordination of special campus programs, career internship, and graduate school fairs, prepare for fair events, etc. Developing and presenting career-related programs and workshops for classes, student clubs, Accepted Students Day, etc. Maintaining career development certificates on Bb. Overseeing marketing and promotion of events, programs and internship and job opportunities to current students. Overseeing production of targeted emails and communication to students, employers and faculty.
-May teach a career-related course or a section of the First-Year Experience course for undergraduate students. Conducting outreach to and assisting with development of programs for undecided students. Assisting with new student and parent orientation sessions.
-Coordinating with Alumni Affairs, Development, faculty, and other departmental initiatives to create and strengthen alumni and corporate ties and to explore opportunities for students (e.g., internships, funding, mentoring). Assisting in tracking post-graduation plans, including employment and/or continued education.
-Developing and maintaining relationships with employers in fields that support the University’s areas of study. Maintaining knowledge of employer expectations, marketing trends, and emerging job sectors.
-Preparing annual assessment reports and department budgets and evaluating progress. Tracking the success of events and programming. Report out as requested.
-Supervising the assigned staff.

Knowledge equivalent to a Master’s Degree in Business, Counselor Education, Higher Education, or a related field plus three to four years of effective experience. Must have business and industry experience and strong technology skills. Occasional evening and weekend hours are required. Applicants must possess proficiency with Microsoft Office, Google Drive, career management platforms such as Handshake, survey software (e.g., Qualtrics). Knowledge of career assessment tools (e.g., Strong Interest Inventory, FOCUS-2), learning management systems (e.g., Blackboard), Canva, and the role of social media in the job and internship search are needed for this position.Experience with supervision and team building and event planning preferred.

Assistant Vice President, University Communications (Req.2067)

Caldwell University invites applications for full-time Assistant Vice President, University Communications. Reporting to the Vice President for Enrollment Management and Communications, the Director will manage communications, social media, web and marketing of Caldwell University to promote a consistent, professional and collaborative image for the University and help achieve University short-term and long-term goals. Job duties include but are not limited to:
-Providing visionary and operational leadership in communication and marketing strategy to promote Caldwell University.
-Developing, implementing, evaluating and refining a comprehensive marketing strategy for the University. Driving the implementation of the plan across multiple channels such as; website, social media and advertising.
-Conducting market and peer research in order to ensure that Caldwell is gaining a competitive edge across its competitors.
-Using innovative marketing strategies to build relationships, enhancing institutional reputation, and strengthening the Caldwell University brand.
-Directing the daily activities at the Office of Communications to achieve maximum impact with various constituencies, including students and potential students, the campus community and the larger community. Building a culture of collaboration with internal parties and university administration.
-Supervising the communications functions within the University. Serving as a communications advisor to the President and Vice President. Supporting the Office of the President including reviewing external communications and advising on social media.
-Managing, supporting and motivating employees in Web support, social media, enrollment marketing, brand marketing and internal communications with an indirect working relationship with the Director of Athletic and Media Relations.
-Overseeing and ensuring timely executive of the conceptualization, development, creation, design, and fulfillment of all graphic advertising of all University print and digital collateral, including, but not limited to, brochures, viewbooks, pamphlets, email, digital marketing, and web content in order to be ready for print.
-Overseeing internal and external key vendor relationships to ensure maximum performance from purchase services and tracking effectiveness. Ensuring that Caldwell is receiving the lowest, highest quality print materials by bidding out vendors.

Bachelor’s degree in English, Journalism, Public Relations, Marketing, or related field is required. The successful candidate must have a minimum of 5 years of experience working in strategic marketing communication. Must also demonstrate knowledge and expertise in communications and marketing strategy.

Academic Coach (Req.2065)

Caldwell University invites applications for a full-time Academic Coach. Reporting to the Associate Dean, Advisement and Retention, the Academic Coach will be assigned to students with STEM majors. The Academic Coach will assess each academically at-risk student’s study habits, barriers, and difficulties and create a structured approach in supporting their academic advancement through effective learning strategies. This grant funded position is available beginning December 1, 2021- October 1, 2026. Job duties include, but are not limited to:
-Assisting students with the following areas: creating short and long term goals, concentrating, conquering procrastination, using study time productively, motivating, establishing study plans, managing time, note-taking, preparing for tests, reading strategies for college, solving problems.
-Scheduling an initial meeting with students to assess their strengths and weaknesses. Create an action plan for the student based on their needs. Regularly check in to evaluate student progress both in-person and online. Thoroughly document each student meeting.
-Reviewing students’ academic work and providing feedback.
-Creating online modules for students to access best practices.
-Assisting with exam proctor for the Office of Accessibility Services.
-Connecting students to tutoring services and resources.
-Conducting academic preparation workshops for faculty and students.

Masters degree in education, counseling, social work, or higher education or related fields plus one to two years of experience in advising, mentoring, or academic coaching is required. Must be fluent in English and Spanish. Experience with working with academically at-risk students is also required. Current NJ State Certification as Learning Disabilities Teacher or Consultant and/or experience in higher education is preferred. Prior experience working with students in STEM fields is helpful. Occasional evenings and weekends will be needed. The successful candidate will possess the ability to listen and determine an effective action plan to assist students in academic success, have excellent oral communication, interpersonal, and writing skills and will be able to work in a highly collaborative work environment.

Assistant Director, Retention Initiatives, Grant-Funded (Req.2064)

Caldwell University invites applications for a full-time Assistant Director, Retention Initiatives. This position is funded by a Title V grant that runs from April 2024 and ends September 2028. Reporting to the Vice President for Academic Affairs, the Assistant Director, Retention Initiatives is responsible for developing and implementing comprehensive programs and initiatives designed to enhance student experiences with an emphasis on the first two years of student college careers promoting overall student retention at the university. While the Assistant Director will work with all students, the special focus will be given to at-risk students. Job duties include, but are not limited to:
First-Year & Second-Year Experience Programming:
-Collaborating with academic departments, student organizations, and other campus units in developing and implementing engaging programs and activities with an emphasis on first-year and second-year students.
-Focusing on programming that fosters academic success, social integration, and a sense of belonging within the university community.
-Examples may include: first-year seminars, mentorship programs, peer-led study groups, social events, workshops on study skills and time management, and cultural immersion activities.

Retention Initiatives and Data Analysis:
-Working with faculty, advisors, and other staff in identifying trends and factors impacting student success and retention, especially for at-risk populations and first- and second-year students.
-Analyzing student data to identify at-risk students and proactively developing targeted interventions to support their academic progress and well-being.
-Assisting in the development and implementation of data-driven retention initiatives to address critical student needs and improving retention rates.
-Monitoring and evaluating the effectiveness of retention programs and recommending adjustments as needed.

Collaboration and Communication:
-Building strong relationships with key stakeholders across campus, including faculty, academic advisors, student life professionals, and other departments, to ensure a coordinated approach to promoting first-year and second-year student success.
-Developing and maintaining clear communication channels with students, faculty, and staff to keep them informed about upcoming programs, resources, and retention initiatives.
-Advocating for the needs of first-year and second-year students at university committees and meetings.

Masters ‘ degree in Higher Education Administration, Student Affairs, Educational Psychology, or a related field is preferred. Candidates with experience working with students in a higher education setting for two years are highly desired. Applicants with a Bachelor’s degree with relevant experience in student support services or higher education administration will also be considered. Proficiency in Microsoft Office Suite, student information systems along with fluency in Spanish are preferred. This position may require some evening and weekend work to accommodate student schedules and events.

Staff Accountant (Req.2063)

Caldwell University invites applications for a full-time Staff Accountant. Reporting to the Controller, the Staff Accountant will be responsible for performing accounting transactions and doing balance sheet reconciliations as instructed by the Controller. This role will serve as CU’s budget coordinator and assist in the annual preparation of the 990. Additionally, the Accountant will be responsible for the financial recording and reporting of the Development transactions. Job duties include, but are not limited to:
-Processing reconciliations, fixed assets and construction into the general ledger. Maintaining and updating the general ledger module.
-Serving as a back-up position of the Universities Accounts Payable process.
-Reconciling Prepaid, Accrual expenses, and ABA Center receivables to the general ledger.
-Assisting in monthly general ledger account analyses and preparing the assigned tasks for monthly close.
-Coordinating preparation of the annual CU budget.
-Reviewing and ensuring proper accounting of transactions from Development.
-Performing tasks such as creating wire transfers, processing immediate and void checks, check inquiries, etc using access to the bank website.
-Annual preparation of the 990 and ensure timely completion.
-Being a part of the finance team to assure that annual audits are successfully completed.

Bachelor’s degree in accounting or finance required.

Retention Coordinator, Grant Funded (Req. 2062)

Caldwell University invites applications for a full-time Retention Coordinator. This position is funded by a Title V grant that runs from April 2024 and ends September 2028. Reporting to the Associate Dean, Advisement and Retention, the Retention Coordinator is responsible for supporting student success and retention efforts. Job duties include, but are not limited to:

Data Management and Reporting:
-Maintaining accurate and up-to-date student records relating to academic progress and enrollment status. Maintaining accurate Leave of Absence and University Withdrawal records.
-Coordinating and implementing the University’s progress reporting, placement testing, summer boot camps, absence reporting, midterm grade reporting, etc. processes.
-Entering, updating, and verifying data in the student information system.
-Generating reports on student retention metrics and trends to inform decision-making and program development.
-Assisting with the preparation of official documents and correspondence related to student retention initiatives.
-Analyzing data in the retention software, report results.

Communication and Collaboration:
-Working closely with academic advisors, academic coaches, and other staff to ensure the flow of information and efficient execution of retention efforts.
-Proactively reaching out to at-risk students and providing personalized support services, such as academic advising, peer tutoring referrals, and connection to campus resources (e.g., mental health counseling, financial aid assistance).
-Developing and launching retention mini-campaigns designed to provide reminders, scaffolding, and support of the at-risk students.
-Responding to inquiries from students, faculty, and staff regarding student retention data and procedures.
-Assisting with the development and distribution of communication materials related to student retention initiatives.
-Developing and maintaining positive relationships with students to foster a sense of belonging and support within the university community.

Support for Retention Programs:
-Assisting with coordinating and implementing student outreach campaigns designed to encourage academic success and continued enrollment.
-Preparing materials and maintaining records associated with early intervention programs for students at risk of academic difficulty or withdrawal.
-Providing basic academic advising and resource referrals to students experiencing academic challenges.

Administrative Duties:
-Performing general clerical tasks such as filing, photocopying, data entry, and maintaining office supplies.
-Assisting with the organization and preparation of retention-related meetings and events.

Bachelor’s degree in a relevant field is preferred. Candidates with an equivalent combination of education and experience will be considered. Candidates must have a minimum of one year of experience in a data entry or administrative role. Proficiency in Google Workspace and Google Tools is also required. Fluency in Spanish is preferred.

Assistant Director of Multicultural Student and Academic Program (Req. 2043)

Caldwell University invites applications for a full-time Assistant Director of Multicultural Student and Academic Programs. This grant funded position runs from April 2024 and ends September 2028. Reporting to the Vice President for Academic Affairs and the Vice President for Student Life, the Multicultural Assistant Director is responsible for developing and leading all multicultural programming activities and overseeing climate improvement work in support of project initiatives.

Job duties include, but are not limited to:
– Providing Leadership, Vision and Management for all Campus-wide multicultural programming; advising all Multicultural Student Organizations.
– Launching and analyzing climate surveys, reporting on the results to campus constituents.
– Collaborating and partnering with University Cabinet, faculty, staff, and students to create, support, and promote the annual campus-wide calendar of programs, events, and celebrations. Planning and executing data-driven student-centered programming to increase cultural competency, diversity, inclusion, equity, sense of belonging, and justice (DEIBJ) on campus. Contributing to retention efforts on campus.
– Working with the Title V Project Director, HR and the Co-Chairs of the Center for Teaching and Learning to develop and offer training schedule for faculty and staff on DEIBJ issues. Conducting 3-4 faculty and staff trainings per year on DEIBJ issues in academic settings.
– Collaborating with the co-chairs of the Social Justice Institute to organize and offer the annual symposium. Maintaining online and social media presence for the Social Justice Institute. Helping the Institute to promote and execute social justice initiatives.
– Collaborating with the Manager, Digital Communications and Content to maintain appropriate social media and online presence of Title V grant-related activities. Collecting data and providing information on attendance of the events, gathering feedback on the events, and reporting the data to the Cabinet regularly.

Master’s degree in higher education, counseling or related field plus three to five years of effective experience. Experience in working with diverse populations. Fluency in Spanish is preferred. Experience creating and facilitating large scale events and professional development sessions is preferred. Occasional evening and weekend hours are required.
To apply:

Senior Counselor, Undergraduate Admission (Req.2043)

Caldwell University invites applications for a full-time Senior Counselor for Undergraduate Admissions. Reporting to the Director of Admissions, the Senior Counselor is responsible for representing the Admissions Office at various events, processing and reviewing applications for admission, and communicating with students and parents regarding the admissions process.

Job duties include, but are not limited to:
– Attending college fairs and individual school visits at high schools and community colleges.
– Attending and assisting with admissions activities for campus events.
– Reviewing applications; making general acceptance decisions and referring NEXUS program candidates and denials to Director/Associate; inputting evaluation and student information into the database. Maintaining accurate and up-to-date information on systems.
– Corresponding with prospective students regarding admission applications via telephone, e-mail and written communication. Answering inquiries and interviewing prospective students.
– Maintaining up to date knowledge of University academic programs, support services, financial aid and billing procedures.
– Managing all facets of special student categories (i.e. international, music/art programs, health affiliation, dual degree, honors program).
– Meeting with and conducting tours for parents and students.
– Prospective student, applicant and inquiry data entry.
– Developing relationships with high school counselors, parents, and prospective students.

Bachelor’s degree plus at least one to two years of effective experience preferred. Must be available to work evenings and weekends. Must also have a valid driver’s license and be available to travel during peak recruiting times.