Academic Policies

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For a full listing of the academic policies of Caldwell University, please consult the current undergraduate and graduate catalogs.

Withdrawal Information

An official withdrawal form must be completed for all courses from which a student wishes to withdraw. Not

attending, even with notification to the instructor, does not constitute an official withdrawal. Students will be responsible for tuition and receive a grade of an ‘F’ for courses from which they do not OFFICIALLY withdraw.

See the Summer Academic Calendar for Add/Drop and Withdrawal dates.

 Grade Report

Matriculating and Certificate students have access to Caldwell University’s online services and are able to view and print their grades directly from the Web. The Registrar’s Office will not send grade reports in the mail. If you wish a grade report sent to you, please e-mail the Registrar’s Office at registrar@caldwell.edu.

Credit Hour Assignment

Caldwell University follows the U.S. Department of Education definition of a credit hour as a measure of the amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:

50 minutes of instruction each week for 15 weeks (or the equivalent attained by scheduling more minutes of instruction per week for fewer weeks in the semester) in one semester complemented by at least 100 minutes each week of laboratory or outside assignments (or the equivalent thereof for semesters of different length)

OR

at least an equivalent amount of work for courses with alternative formats including internships, laboratories, studios, short-term study abroad courses, practicums, clinicals, student teaching courses and tutorials.

Proposals for new courses are prepared by faculty and presented to the Curriculum committee for review. The committee determines if the proposed credit hour allotment aligns with the Caldwell definition and with commonly accepted standards of higher education.

This policy conforms to the NJ Commission on Higher Education, U.S. Department of Education and Middle States Commission on Higher Education credit hour policies.

 Course Cancellation

The College reserves the right to cancel a course in which there is insufficient enrollment, to limit registration, and to change instructors when necessary. Information in the summer catalog or posted on this website is subject to change. Please check your bill and schedule carefully for any changes.

 College Closings

Call the Emergency closing Hotline number 973-618-3100, after 6:00 a.m. for day classes, and 3:00 p.m. to see if evening classes are cancelled OR go to the College Website caldwell.edu. Please note that cancellation of daytime classes does not necessarily mean that evening classes are also cancelled.

 Caldwell University Email Account

Caldwell University requires that all students use their college issued e-mail account. It is easily accessible and does not change. Caldwell University uses this e-mail address for all official communication to the College community.

 Tuition Refund Policy

If a student files an official withdrawal or add/drop form with the Office of Graduate Studies or the Registrar, the student will be entitled to a refund according to the following schedule:

  • After the first class, 80% REFUND
  • After the second class, 60% REFUND
  • After the third class, NO REFUND
  • Adjustments are made by the Student Accounts Manager in the Bursar’s Office (973-618-3926).

 Family Education Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:

  1.  The right to inspect and review the student’s education records within 45 days after the day Caldwell University receives a request for access. A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the registrar shall coordinate access to inspect those records.
  2.  The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask Caldwell University to amend a record should write the registrar, clearly identify the part of the record the student wants changed, and specify why it should be changed. If Caldwell University decides not to amend the record as requested, Caldwell University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3.  The right to provide written consent before Caldwell University discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. See “Additional Disclosure Information” below.
  4.  The right to file a complaint with the U.S. Department of Education concerned alleged failures by Caldwell University to comply with the requirements of FERPA. The name and address of the office that administers
    FERPA is: Family Policy Compliance Office; U.S. Department of Education; 400 Maryland Avenue, SW; Washington, DC 20202
     Caldwell University may disclose directory information without the written consent of the student. Directory information includes the following: names, address, telephone number, email address, dates of attendance, enrollment status, class, previous institutions attended, major and minor field of study, awards, honors (including Dean’s list), degrees conferred including date, past and present participation in officially recognized activities, student’s photograph, height and weight (for athletes only), and date and place of birth.

Students may request to withhold disclosure of directory information. To ensure that a request is properly processed, it must be submitted on the official ‘Request to Prevent Disclosure of Directory Information Form,’ which is available in the Office of the Registrar. The request will remain in effect until the student submits signed authorization to allow disclosure of directory information. Caldwell University assumes that failure on the part of any student to specifically request on the official form the withholding of release of directory information indicates individual approval of disclosure.

5.  Additional Disclosure Information

  • FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student to:
  •  Other school officials within Caldwell University whom Caldwell University has determined to have legitimate educational interests. A school official is a person employed by Caldwell University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Caldwell University. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  •  Officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
  •  Authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is
  • responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
  •  To organizations conducting studies for, or on behalf of, the school, in order to:
  • (a) develop, validate, or administer predictive tests;
  • (b) administer student aid programs; or
  • (c) improve instruction. (§99.31(a)(6))
  •  To accrediting organizations to carry out their accrediting functions.((§99.31(a)(7)
  •  To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
  •  To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
  •  To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
  •  Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
  •  To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
  •  To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
  •  To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.(§99.31(a)(15)).
  •  As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which education records and personally identifiable information (PII) contain in such records – including Social Security Number, grades, or other private information – may be accessed without consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to records and PII without consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to education records and PII without consent to researchers performing certain types of studies, in certain cases even when Caldwell University objects to or does not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without consent PII from education records, and they may track participation in education and other programs by linking such PII to other personal information that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

 Attendance

Regular and punctual attendance is an essential part of the educational program. Students are expected to be earnest about their scholastic work and to absent themselves only for serious reasons. Each instructor determines the course attendance policy and students should receive a written policy statement at the beginning of the course. The responsibility for any work missed because of an absence rests entirely with the student.

 Academic Integrity

Academic Integrity, or honesty, in dealing with ideas, facts, data, interpretations, conclusions and expression of these, is essential to the very nature of any academic community. The nature and mission of Caldwell University demand a high respect for moral values, including intellectual honesty and justice. Every student who attends Caldwell University agrees to abide by this Academic Integrity Policy as long as he or she remains enrolled. Students who witness violations are strongly encouraged to report the academic dishonesty to the appropriate academic authority (instructor, chair or Vice President for Academic Affairs.)

 Appeal of Grade

In exceptional circumstances, if a student believes that a grade is unjustified, the following appeal process can be followed. An attempt must be made to resolve the matter in a face-to face meeting with the faculty member. If the student believes that the situation has not been resolved, the student may meet with the Department Chair (or the Vice President for Academic Affairs if the faculty member is also the Department Chair). If the student continues to believe that the resolution is not satisfactory, he/she may appeal in writing to the Vice President for Academic Affairs.

When supported by sufficient evidence, any of the following reasons may constitute cause for challenging a final grade:

  1.  Grade was the result of an error on the part of the instructor in calculating, recording, or reporting a final grade.
  2.  The grade was awarded in an arbitrary or capricious manner.
  3.  The grade was the result of unfair discrimination. The student must provide evidence that the instructor did not apply a consistent grading standard to all students in the course.

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