Guidelines for Supervisors: Timesheets for Non-Exempt Staff
Please follow these guidelines carefully in order to ensure the accuracy of our time records and the paychecks of your non-exempt staff.
- All non-exempt staff must complete timesheets effective July 2, 2006.
- Collect timesheets from non-exempt staff on Monday mornings. (The work week runs from Sunday through Saturday.)
- Review timesheets to make sure that they have are complete and accurate. Actual time worked must be recorded. There is no provision for comp time for non-exempt staff. Extra time worked must be pre-approved by you and must be paid in the same pay period in which the work was performed.
- Incomplete or improperly completed timesheets will be returned to you unpaid.
- Lunch hour is unpaid. If you permit a non-exempt employee to work through lunch, you must pay the hour. It is strongly recommended that you encourage employees to leave their desks during their lunch hours as interruptions such as phone calls are considered work and must be paid.
- Sign and date the timesheet indicating your approval and agreement with the hours logged for payment. You and the employee must initial all changes. Otherwise altered forms will not be accepted.
- Non-exempt employees are paid weekly. Do not hold timesheets for bi-weekly payment.
- Timesheets must be submitted to the front office in HR in a sealed envelope by 3:00 on Mondays. We will not accept faxed forms.
- Use only the form provided by HR that is attached and available on the HR website.
June 2006